Modifying cost center / unit

This activity allows you to modify the details of a cost center / unit. Tell me more.

Select the “Edit Cost Center / Unit” link under the “Cost Setup” business component.

The “Edit Cost Center / Unit” page appears.

Enter the following field if you are aware of the code identifying the cost center / unit for which you want to modify the details.

Cost Center / Unit	The code identifying the cost center / unit for which you want to modify the details (Alphanumeric, 40).
	Press <Enter> key.
	The system retrieves the details of the cost center / unit in the corresponding fields in the “Cost Center / Unit Details” multiline.

Enter the following fields in the “Search Criteria” group box to search for the cost center / unit for which you want to modify the details. Data entry in the following fields is optional.

Center / Unit	Use the drop-down list box to select whether you want to retrieve the details of a center or unit. You can select from “Center” or “Unit”. The system displays “Center” by default on launch of the page.
Detail / Group	Use the drop-down list box to select whether the cost center / unit that you want to retrieve is a detail or a group cost center / unit. You can select from “Detail” or “Group”. The system displays “Detail” by default on launch of the page.
Center / Unit Type	Use the drop-down list box to select the type of the cost center / unit to which the cost center / unit that you want to retrieve belongs. All the center / unit types that have been defined for the business unit will be available for selection in the alphabetical order.
Cost Center / Unit From	The starting code in the range of cost center / unit codes that you want to retrieve (Alphanumeric, 40).

Note: The code entered in this field must be before or the same as the code entered in the “To” field.

To	The ending code in the range of cost center / unit codes that you want to retrieve (Alphanumeric, 40).
User ID	The login ID of the user who created the cost center / unit for which you want to modify the details (Alphanumeric, 15).
Description	The description of the cost center / unit (Alphanumeric, 40).
Responsibility	The code identifying the employee who is responsible for the cost center (Alphanumeric, 20).
Org Unit	Use the drop-down list box to select the organization unit to which the cost center / unit for which you want to modify the details belong. All the organization units to which the “Employee Master” business component corresponding to this “Cost Setup” business component has been mapped will be available for selection in the ascending order. The system displays “Blank” by default on launch of the page.

Note: The organization units will be available for selection if “Responsibility Validation Against Employee Master” parameter has been set to “Yes” in the “Set Parameters” activity.

Click the “Search” pushbutton to retrieve the cost center / unit details.

The system retrieves and displays the following in the “Cost Center / Unit Details” multiline based on the search criteria entered:

Cost Center / Unit

The code identifying the cost center / unit.

Note: You cannot modify the details of a cost center

- if it has been copied to other business units,
- if it has been mapped to parent cost center,
- if it has been mapped to a cost element,
- if it has been used in defining allocation logic or
- if it has been defined as parent in a cost center structure.
Modify the following fields if required in the “Cost Center / Unit Details” multiline:

Description	A description of the cost center / unit (Alphanumeric, 100). Mandatory.
Long Description	A detailed description of the cost center / Unit (Alphanumeric, 255).
Detail / Group	Use the drop-down list box to set whether the cost center / unit is a “Detail” or a “Group” cost center / unit. You can select from “Detail” or “Group”.
	Detail – indicates the entity into which the organization is demarcated for the purpose of costing.
	Group – indicates that it is a cluster of cost center or a cluster of group cost centers.
	The system displays “Blank” by default on launch of the page.

Note: “Blank” must not be selected for any cost center / unit.

Cost Center Unit Type

Use the drop-down list box to select the type of cost center / unit. All the cost center / unit types that have been defined in the “Set Parameters” activity of this business component will be available for selection in the alphabetical order. The system displays “Blank” by default on launch of the page.

Note: “Blank” must not be selected for any cost center / unit.

Effective Date

Use the drop-down list box to select the date from which the cost center / unit is to be effective. All the start dates of the MAC periods that have been defined for MAC years that are in the “Open” status will be available for selection in the chronological order. The date selected in this field must be before or the same as the date selected in the “Expiry Date” field. “Blank” must not be selected for any cost center / unit. The system displays “Blank” by default on launch of the page.

Note: The modified effective date must not be after

- the effective date of the mapping of this cost center with any of the cost elements,
- the effective date of the cost center structure of which this cost center forms a part and
- the effective date of the budget defined for this cost center.

Expiry Date

Use the drop-down list box to select the date on which the cost center / unit is to expire. All the end dates of the MAC periods that have been defined for MAC years that are in the “Open” status will be available for selection in the chronological order. “Blank” must not be selected for any cost center / unit. The system displays “Blank” by default on launch of the page.

Note: The modified expiry date must not be before

- the expiry date of the mapping of this cost center with any of the cost elements
- the expiry date of the cost center structure of which this cost center forms a part and
- the expiry date of the budget defined for this cost center.

Responsibility

The code identifying the employee who is responsible for the cost center (Alphanumeric, 20).

Note: If “Responsibility Validation Against Employee Master” parameter has been set to “Yes” in the “Set Parameters” activity, the employee code entered in this field must be a valid one for the organization unit.

Org. Unit

Use the drop-down list box to select the organization unit. All the organization units to which the “Employee Master” business component corresponding to this “Cost Setup” business component has been mapped will be available for selection in the ascending order. The system displays “Blank” by default on launch of the page.

Note: The organization units will be available for selection if “Responsibility Validation Against Employee Master” parameter has been set to “Yes” in the “Set Parameters” activity. At least one organization unit must be selected for the cost center / unit.

Check the box in the “Select” column of the multiline to mark a cost center / unit for deletion.
Click the “Edit Cost Center / Unit” pushbutton to save the modifications made.

The system saves the modifications made to the cost center / unit. If the responsibility of the cost center has been modified the system saves the effective date and the expiry date till which the first person is responsible and the effective date and expiry date during which the next person is responsible. The system also maintains a history of the modifications that have been made to the cost center / unit. The system also saves the login ID of the user and the system date long with the modified details.