Help on Normal / Allocation Cost Elements

This Help page allows you to search and select a normal or an allocation cost element and transfer the details to the field where it is required.

You can carry out a search by specifying the range of cost elements that you want to retrieve and the date range during which the cost element is effective. You can also search by specifying the type of the cost element and description of the cost element. The system retrieves the normal / allocation cost elements that are in the “Active” status based on the search criteria entered. The selected cost element is transferred to the required page, when it is confirmed.

Click the lens icon positioned next to the “Cost Element” field.

The “Help on Normal / Allocation Cost Elements” page appears.

Enter the following fields in the “Search Criteria” group box to search for a normal or an allocation cost element:

Cost Element Type

Use the drop-down list box to select the type of the cost element that you want to retrieve. You can select from “Normal Cost Element”, “Allocation Cost Element” or “All”. The system displays “All” by default on launch of the page.

Note: If “All” is selected, the system retrieves all the cost elements irrespective of whether they are “Normal Cost Element” or “Allocation Cost Element”.

Cost Element From

The starting code in the range of cost element codes that you want to retrieve (Alphanumeric, 32).

Note: The code entered in this field must be before the code entered in the “To” field.

To	The ending code in the range of cost element codes that you want to retrieve (Alphanumeric, 32).
Description	The textual description of the cost element code that you want to retrieve (Alphanumeric, 40).
Effective Date	Use the drop-down list box to select the date from which the cost element is effective. All the start dates of the MAC periods that have been defined for MAC years that are in the “Open” status will be available for selection in the chronological order. The system displays the earliest “Open” MAC period by default.

Note: The date selected in this field must be before or the same as the date selected in the “Expiry Date” field.

Expiry Date	Use the drop-down list box to select the date on which the cost element is to expire. All the end dates of the MAC periods that have been defined for MAC years that are in the “Open” status will be available for selection in the chronological order. The system displays the latest “Open” MAC period by default.
UOM Code	The code identifying the unit of measurement (Alphanumeric, 10).

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Cost Element Details” multiline based on the search criteria entered:

Note: The system retrieves all the cost elements that are in the “Active” status.

Cost Element	The code identifying the cost element.
Description	The description of the cost element.
Long Description	A detailed description of the cost element.
Cost Element Type	Indicates the type of the cost element. It could be “Normal Cost Element” or “Allocation Cost Element”.
	Normal Cost Element – indicates the costs of expenses, revenues, investments or liabilities of an organization. These normal cost elements can be mapped to account codes in the “Accounting Setup” business component. Salary, office expenses, stationary, power and fuel could be some typical examples of normal cost elements.
	Allocation Cost Element – indicates the cost elements that can be used as a basis for the allocation process. Number of employees, number of labor hours worked and the number of miles traveled could be typical examples of allocation cost elements.
Unit of Measurement	The code identifying the unit of measurement.
Effective Date	The date from which the cost element is effective.
Expiry Date	The date on which the cost element expires.

Check the box in the “Select” column of the multiline to select a normal / allocation cost element.
Click the “OK” pushbutton.