Maintain Project Cost Plan

Select the “Maintain Cost Plan” activity under the “Cost Revenue Plan” business component.

The “Maintain Project Cost Plan” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

Note: Employee Cost –Plan Updation must be created already in order to create the project cost plan.

Enter the following in the “Plan Information” group box:

Plan Stage	From the drop-down list box, select the cost plan stage. The system lists the value as Project.
Project Code	The code identifying the project Mandatory.

On enter, the system displays the following:

Project Name

The name of the project.

Enter the following in the “Plan Information” group box:

Plan Version

From the drop-down list box, select the version number of the cost plan. The system lists all the existing plan versions.

The system displays the following:

Version Date	The version date of the chosen plan version.
Status	The status of the project.
Project Currency	The currency of the project.

Enter the following in the “Plan Information” group box:

Exchange Rate To INR	The exchange rate with respect to the INR currency. Mandatory
On Site Company	From the drop-down list box, select the company codes. The system lists all the onsite companies of the geography responsible for the project.

The system displays the following in the “Effort Size and Schedule” group box:

Approved Effort Onsite	The approved person month in the onsite.
Approved Effort Offshore	The approved person month in the offshore.

Enter the following in the “Effort Size and Schedule” group box:

Prebuilt Function Points	The pre-built functional points of the cost plan. Mandatory.
Additional Function Points	The additional functional points of the cost plan. Mandatory.
Planned Start Date	The planned start date of the cost plan.
Planned End Date	The planned end date of the cost plan.

Enter the following in the “Cost Plan” group box:

Travel Cost	The travel cost incurred by the onsite employee. Mandatory.
Contingency %	The eventual percentage increase in the cost plan.

Click the “Get Latest” pushbutton to fetch the latest calculated employee cost.

The system displays the following in the “Cost Plan” group box:

Employee Cost Onsite	The amount spent on the employee on onsite is fetched from the Employee Cost Initial / Updation Plan.
Employee Cost Offshore	The amount spent on the employee on offshore is fetched from the Employee Cost Initial / Updation Plan.
Infrastructure Cost	The infrastructure cost spent on the offshore employee is fetched from the Employee Cost Initial / Updation Plan.
Updated Version	The latest updated version number of the employee cost updation plan.

Enter the following in the “Other Costs” group box:

Cost Group	From the drop-down list box, select the cost group defaulted from the Cost Group master. The system lists “”Cost –Others” and “Training”.
Location	From the drop-down list box, select the location where the cost is incurred. The system lists “Off-Shore” and “On-Site”.
Currency	From the drop-down list box, select the currency of the other cost .The system lists all the currencies of the companies defined in the system.
Amount	The amount of the Other costs.

Click the “Compute Total Cost” pushbutton to calculate the onsite cost, offshore cost and the total cost.

The system displays the following:

On Site Cost

The total onsite cost.

Off Shore Cost

The total offshore cost.

Total Cost

The total of onsite and offshore.

Enter the following:

Time and Material Info	The information regarding the time and material required for cost plan.
On Actuals Info	The actual information regarding the cost plan.
Justification Note for Efficiency Factor	The justification notes for efficiency factor regarding the cost plan.

Enter the following in the “Assumptions” multiline:

Assumption Id	The assumption to the cost plan. This assumption number should be unique without duplication for a project code.
Assumption Category	From the drop-down list box, select the category to which the assumption to the cost belongs.
Assumption Description	The textual description of the assumption to the cost plan.

Click the “Create” pushbutton to create the cost plan.

The system saves the creation details of the cost plan. The status of the cost plan is updated to Draft.

Click the “Edit” pushbutton to modify the cost plan.

The system saves the modification details of the cost plan.

Click the “Approve” pushbutton to approve the cost plan.

The system saves the modification details of the cost plan. The status of the cost plan is updated to Approved.

Click the “Baseline” pushbutton to baseline the cost plan.

The system saves the modification details of the cost plan. The status of the cost plan is updated to Baselined.

Click the “Amend” pushbutton to amend the cost plan.

The system saves the modification details of the cost plan. The status of the cost plan is updated to Amended - Draft.

Click the “Close” pushbutton to close the cost plan.

The system saves the modification details of the cost plan. The status of the cost plan is updated to Closed. Once the cost plan is closed, no other action can be performed on it.

Click the “Send Mail for Approval” pushbutton to send a mail for approval.

The system displays the following in the Data History group box:

Created By	The name of the user who created the cost plan.
Created Date	The date on which the cost plan was created.
Last Modified By	The name of the user who last modified the cost plan.
Last Modified Date	The date on which the cost plan was last modified.