Holding / releasing voucher

This page allows you to hold or release the payment voucher. Tell me more.

Select the “Hold/Release Voucher” link available in the “Select Voucher” page.

The “Hold/Release Voucher” page appears.

The system displays the following fields in the “Voucher Information” group box:

Voucher No.	The number identifying the voucher to be held or released.
Payment Category	The payment category which could be “Regular” or “Deposits”.
Status	The status of the voucher which could be “Held” or “Requested”.
Request Date	The date on which the request for payment is raised.
Finance Book	The code identifying the finance book in which the accounting entries are posted.

The system displays the following fields in the “Payment Information” group box:

Customer Registered At	The organization unit in which the “Customer” business component has been installed.
Customer Code	The code identifying the customer.
Customer Name	The name of the customer.
Pay Currency	The currency in which the payment has to be made.
Exchange Rate	The exchange rate of the currency.
Pay Amount	The total amount of the voucher.
Payment Method	The method of payment which could be “Regular” or “Specific Bank”.
Payment Route	The payment route, which could be “Bank”, “Cash” or “PTT”.
Pay Mode	The mode in which the payment must be made which could be “Check”, “DD”, “Direct Credit”, “Pay Order” and “Cash”.
Bank/Cash/PTT Code	The code identifying the bank or cash or PTT.
Description	The textual description pertaining to the bank or cash PTT code.
Billing Point	The login organization unit from where the voucher has been raised.
Document Reference	The reference document for the “Regular” payment category.
Bank Charges	Indicates that the bank charges will be borne by the company or by the customer.
Pay Date	The date on which the payment has to be made.
Payment Release Point	The organization unit from where the payment has to be released.
Payment Priority	The priority in which the payment must be made to the customer which could be “High”, “Medium” or “Low”.

Enter the following fields:

Reason Code	Use the drop-down list box to select the code identifying the reason for which the payment voucher is being released or held. All the reasons that have been defined in the "Maintain Reason Information" activity of the "Reason Definition" business component for the customer payment voucher and that are in the "Active" status will be available for selection.
Remarks for Hold	Any comments regarding, putting the voucher to hold (Alphanumeric, 40).
	Zoom facility available.

Click the “Hold Voucher” pushbutton to put the voucher to hold.

Note: The voucher must be in “Requested” status.

The system updates the status of the voucher to “Held”.

The system saves the reason code and the remarks specified for holding the voucher.

The system updates the login ID of the user to the last modified by and the system date to the last modified date.

Click the “Release Voucher” pushbutton to release the voucher, which are put to hold.

Note: The voucher number must exist for the login organization unit in the “Held” status.

The vouchers are updated back to the original status.

The system updates the login ID of the user to the last modified by and the system date to the last modified date.

The system displays the following fields:

Created By	The login ID of the user who created the voucher.
Created Date	The date on which the payment voucher was created.
Last Modified By	The login ID of the user who modified the voucher last.
Last Modified Date	The date on which the vouchers were last modified.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the accounting information.
Select the “Attach Notes” link at the bottom of the page to record observations pertaining to the transaction.

Holding / releasing voucher – An overview

The system displays the voucher information and the payment information of the voucher. You can specify the reason code and remarks pertaining to holding or releasing the voucher. Only the vouchers, which are in “Requested” status, can be put to hold. The vouchers in “Held” status can be released.

After putting on hold, the system updates the status of the voucher to “Held”. The voucher comes back to the original status after releasing. The system updates the login ID of the user to the last modified by and the system date to the last modified date.