Modifying consolidation chart of account

This page allows you to modify the consolidation account codes. You can carry out a search to retrieve the account codes for modification. You can search by specifying the range of accounts, the group to which the account belongs and the layout heading to which it is associated. The system retrieves all the account codes based on the search criteria entered. You can modify all the details of the account except the code identifying the account.

Select the “Edit Consolidation Chart of Account” link under the “Company Consolidation” business component.

The “Edit Consolidation Chart of Account” page appears.

The system displays the following:

Chart of Account ID	The code identifying the consolidation chart of account.
Description	The textual description of the consolidation chart of account.
	Zoom facility available

Enter the following fields in the “Search Criteria” group box to search for the account codes for which you want to modify the details:

Account Code From	The starting code in the range of account codes that you want to retrieve for modification (Alphanumeric, 32). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the account codes that are similar to the value entered in this field.
To	The ending code in the range of account codes that you want to retrieve for modification (Alphanumeric, 32). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the account codes that are similar to the value entered in this field.
Description	A textual description of the account code that you want to retrieve (Alphanumeric, 40). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the account codes that have description similar to the value entered in this field.
Group Consolidation Account Code	The code identifying the parent account code of the account code that you want to retrieve (Alphanumeric, 32).
	Help facility available
Account Group	Use the drop-down list box to select the group to which the account that you want to retrieve belongs. You can select from “Assets”, “Liability”, “Capital”, “Revenue”, “Expenditure” or “All”. The system displays “All” by default on launch of the page.
Layout Heading	Use the drop-down list box to select the layout heading to which the account that you want to retrieve has been mapped. All the predefined layout headings will be available for selection in the ascending order. The system displays “All” by default on launch of the page.

Click the “Search” pushbutton to retrieve the accounting information.

The system retrieves and displays the following in the “Accounting Information” multiline based on the search criteria entered:

Account Code

The code identifying the consolidation account.

Modify the following fields if required in the “Accounting Information” multiline:

Account Description	The textual description of the account (Alphanumeric, 40). Mandatory
Account Group	Use the drop-down list box to set the group to which the consolidation account belongs. You can select from “Assets”, “Liability”, “Capital”, “Revenue” and “Expenditure”. The account group is an attribute of the account, which allows it to be grouped.

Note: You can modify the group to which the account belongs if transactions have not been posted.

Account Classification

Use the drop-down list box to select the category to which the account belongs. You can select from “Balance Sheet”, “Income Statement” or “Retained Earnings”.

Note: You can modify the group to which the account belongs if transactions have not been posted.

Effective Date From

The date from which the consolidation account is effective (Date Format).

Note: The date entered in this field must be before the date entered in the “Effective Date To” field.

Effective Date To

The date till which the consolidation account is effective (Date Format).

Note: This date can be modified if “Operative” or “Consolidation” account codes have not been attached to the selected account code.

Group Consolidation Account Code	The code identifying the parent account to which this account belongs (Alphanumeric, 32).
	Help facility available
Layout Heading	Use the drop-down list box to select the layout heading to which the account must be mapped. These layout headings lead to form the various financial statements for the company. The predefined layout headings will be available for selection in the ascending order.

Note: The layout heading selected must be the same as that of the parent account entered in the “Group Consolidation Account Code”.

Check the box in the “Select” column of the multiline to mark a modified account code.
Click the “Edit Account Code” pushbutton to save the modifications made.

The system saves the modifications made to the selected account codes.