Help on Account Code

This Help page allows you to search and select an account code and transfer the details to the field where it is required.

You can search by specifying a range of account codes that you want to retrieve. You can also carry out a search by specifying the code identifying the currency in which the transactions must be posted in the account code, the description of the account, the group and type of control account to which the account belongs. The system retrieves all the account codes that are in the “Active” status. The selected account code is transferred to the required page when it is confirmed.

Click the lens icon positioned next to the “Account.” Field.

The “Help on Account Code” page appears.

Enter the following fields in the “Search Criteria” group box to search for an account code.

Account Code From

The starting account code in the range of codes identifying the account codes that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field.

Note: The code entered in this field must be before the code entered in the “Account Code To” field.

To	The ending account code in the range of codes identifying the account codes that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field.
Description	The textual description of the account (Alphanumeric, 40). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the account codes that have descriptions similar to the value entered here.
Finance Book	Use the drop-down list box to select the code identifying the finance book to which the financial entries are posted. All the postings finance books that has been defined for the company, to which the login organization unit belongs will be available for selection, in the ascending order. The system displays the first finance book of the list by default on launch of the page.
Currency	Use the drop-down list box to select the code identifying the currency in which the postings are made in the account. All the currencies that have been mapped to the created account codes will be available for selection in the ascending order.
Account Group	Use the drop-down list box to select the group to which the account that you want to retrieve belongs. You can select from “Assets”, “Liability”, “Capital”, “Revenue” or “Expenditure”. The system displays “Blank” by default at the launch of the page.
Amount Classification	Use the drop-down list box to select the amount classification. The system lists the options "Balance Sheet", "Income Statement" and "Retained Earnings". By default the system leaves this field blank.
Control Account Type	Use the drop-down list box to select the type of control account to which the account that you want to retrieve belongs. You can select from “Supplier Payable”, “Supplier Prepayment”, “Supplier Deposit”, “Customer Receivable”, “Customer Prepayment”, “Customer Deposit”, “Bank Cash PTT”, “Input VAT”, “Output VAT”, “Asset Account”, “Depreciation Account”, “Cumulative Depreciation account”, “Revaluation Reserve Account”, “Capital WIP” or “Revaluation Account”. The system displays “Blank” by default at the launch of the page.
Automatic Posting Account Type	Use the drop-down list box to select the type of automatic posting account to which the operative account that you want to retrieve belongs. You can select from “Cost of Goods Sold Suspense Account”, "Consignment Stock in Transit Account", “Fixed Asset Suspense Account”, “Freight Control Account”, “Gain on Sale of Asset Account”, “Inter Customer Transfer Account”, “Inter Supplier Transfer Account”, “Item Variance Account”, “Loss on Sale of Asset Account”, “Purchase Stock in Transit Account”, “Purchase Suspense Account”, “Residual Write Off Account”, “Retained Earnings Account”, “Rounding Off Account”, “Sales Stock in Transit Account”, “Scrap Account”, “Stock Suspense Account”, "Stock Transfer SIT Account", “Supplier Suspense Account”, “Trading Stock Account”, or “WIP Adjustment Account”. The system displays blank by default at the launch of the page.
Consolidation Account Code	The code identifying the account into which the consolidation of the accounts takes place (Alphanumeric, 32). This account must be effective during the same period as that of the account that is being defined.
Layout Heading	Use the drop-down list box to select the layout heading to which the account must be mapped. These layout headings lead to form the various financial statements for the company.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Account Code	The code identifying the account.
Description	The textual description of the account.
Currency	The code identifying the currency in which the transactions must be posted in the account.
Account Group	The group to which the account belongs. It could be “Assets”, “Liability”, “Capital”, “Revenue” or “Expenditure”.
Amount Classification	The amount classification which could be "Balance Sheet", "Income Statement" or "Retained Earnings".
Control Account Type	The type of control account to which the account belongs. It could be “Supplier Payable”, “Supplier Prepayment”, “Supplier Deposit”, “Customer Receivable”, “Customer Prepayment”, “Customer Deposit”, “Bank Cash PTT”, “Input VAT”, “Output VAT”, “Asset Account”, “Depreciation Account”, “Cumulative Depreciation account”, “Revaluation Reserve Account”, “Capital WIP” or “Revaluation Account”.
Automatic Posting Account Type	The type of automatic posting account to which the account code belongs.
Effective Period From	The starting date from which the account is effective.
Effective Period To	The ending date till which the account is effective.
Consolidation Account Code	The code identifying the account into which the consolidation of the accounts takes place.
Layout Heading	The layout heading to which the account must be mapped.
Status	The status of the account code.

Check the box in the “Select” column of the multiline to select an account code.
Click the “OK” pushbutton.