Attaching / Detaching posting account from reporting chart of accounts

This page allows you to attach a reporting account code to an operative account code. Tell me more.

Select the “Attach / Detach Posting Account to Reporting Chart of Account” link under the “Accounting Setup” business component.

The “Attach / Detach Posting Account to Reporting Chart of Accounts” page appears.

Enter the following field:

Chart of Accounts ID

Use the drop-down list box to select the code identifying the reporting chart of accounts ID that you want to attach or detach from an operative chart of account. All the reporting chart of accounts ID that have been defined in the login company and that have been copied to the login company will be available for selection in the ascending order.

The system displays the following:

Description	The textual description of the selected chart of accounts ID.
Status	The status of the chart of accounts. It must be “Active”.
Chart of Accounts Type	The type of chart of the accounts. It could be “Country Specific”, “Industry Specific” or “Multilevel”.
	Country Specific – indicates that the chart of accounts is particular for the country for which it has been created.
	Industry Specific – indicates that the chart of accounts is particular for the type of industry for which it has been created.
	Multilevel – indicates that the chart of accounts has multiple levels under it.
Country	The name of the country for which the chart of accounts must be attached or detached.

Note: The name of the country will be displayed in this field if the chart of accounts is of the type “Country Specific”.

Enter the following fields in the “Search Criteria” group box to search for the reporting account codes that have to be attached or detached from the operative account codes.

Account Code From

The starting code in the range of codes identifying the reporting account codes that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field based on the selected reporting chart of accounts ID.

Note: The code entered in this field must be before the code entered in the “To” field.

To	The ending code in the range of codes identifying the report account codes that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field based on the selected chart of accounts ID.
Currency	Use the drop-down list box to select the code identifying the currency of the account code that you want to retrieve. All the currencies that have been assigned to the company will be available for selection in the ascending order. The system displays the base currency of the company by default at the launch of the page.
Description	The textual description of the reporting account (Alphanumeric, 40). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the reporting account codes that have descriptions similar to the value entered here.
Account Group	Use the drop-down list box to select the group to which the reporting account that you want to retrieve belongs. You can select from “Assets”, “Liability”, “Capital”, “Revenue” or “Expenses”. The system displays “All” by default at the launch of the page.
Account Level	Use the drop-down list box to select the level at which the reporting account code that you want to retrieve belongs. All the account levels that have been created will be available for selection in a sequence.
Parent Account Code	The code identifying the parent account (Alphanumeric, 32).
Account Classification	Use the drop-down list box to select the category to which the reporting account that you want to retrieve belongs. You can select from “Balance Sheet”, “Income Statement” or “Retained Earnings”. The system displays “All” by default at the launch of the page.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Account Code	The code identifying the reporting account.
Account Level	The level at which the reporting account is present in the chart of account structure.
Parent Account Code	The code identifying the parent account.
Description	The textual description of the reporting account.
Currency	The code identifying the currency in which the reporting is made.
Account Group	The group to which the account belongs. It could be “Assets”, “Liability”, “Capital”, “Revenue” or “Expenditure”.
Account Classification	The category in which the account is classified. It could be “Balance Sheet”, “Income Statement” or “Retained Earnings”.
Status	The status of the account code. It must be “Active” or “Inactive”.

Check the box in the “Select” column of the multiline to mark reporting account codes for attaching or detaching from an operative account code.
Enter the following field in the “Operative Account Code Mapping” group box:

Operative Chart of Accounts ID

Use the drop-down list box to select the code identifying the chart of accounts ID for which you want to map the reporting account codes. All the operative chart of accounts ID that have been defined in the login company and that have been copied to the login company will be available for selection in the ascending order. The system displays “Blank” by default at the launch of the page.

The system displays the following:

Description	The textual description of the operative chart of accounts ID.
	Zoom facility available

Enter the following fields in the “Search Criteria” group box to search for the operative account codes that have to be mapped to the reporting account codes:

Account Code From

The starting account code in the range of codes identifying the operative accounts that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field based on the selected operative chart of accounts ID.

Note: The code entered in this field must be before the code entered in the “Account Code To” field.

To	The ending account code in the range of codes identifying the operative accounts that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field based on the selected operative chart of accounts ID.
Currency	Use the drop-down list box to select the code identifying the currency in which the financial postings will be made in the operative account codes. All the currencies that have been assigned to the company will be available for selection in the ascending order. The system displays the base currency of the company by default at the launch of the page.
Description	The textual description of the operative account (Alphanumeric, 40). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the operative account codes that have descriptions similar to the value entered here.
Account Group	Use the drop-down list box to select the group to which the operative account that you want to retrieve belongs. You can select from “Assets”, “Liability”, “Capital”, “Revenue” or “Expenditure”. The system displays “All” by default at the launch of the page.
Layout Heading	Use the drop-down list box to select the layout heading to which the operative account that you want to retrieve has been mapped. These layout headings lead to form the various financial statements for the company. The system displays “Blank” by default at the launch of the page.
Control Account Type	Use the drop-down list box to select the type of automatic posting account to which the operative account that you want to retrieve belongs. You can select from “Cost of Goods Sold Suspense Account”, "Consignment Stock in Transit Account", “Fixed Asset Suspense Account”, “Freight Control Account”, “Gain on Sale of Asset Account”, “Inter Customer Transfer Account”, “Inter Supplier Transfer Account”, “Item Variance Account”, “Loss on Sale of Asset Account”, “Purchase Stock in Transit Account”, “Purchase Suspense Account”, “Residual Write Off Account”, “Retained Earnings Account”, “Rounding Off Account”, “Sales Stock in Transit Account”, “Scrap Account”, “Stock Suspense Account”, "Stock Transfer SIT Account", “Supplier Suspense Account”, “Trading Stock Account”, or “WIP Adjustment Account”. The system displays blank by default at the launch of the page.
Account Classification	Use the drop-down list box to select the category to which the operative account that you want to retrieve belongs. You can select from “Balance Sheet”, “Income Statement” or “Retained Earnings”. The system displays “All” by default at the launch of the page.
Action	Use the drop-down list box to select whether you want to retrieve operative account codes that have already been attached to reporting account codes or operative account codes that have not been attached to any reporting account code. You can select from “Attach”, “Unattach” or “Blank”.
	Attach – indicates that the system will retrieve operative account codes that have already been attached to reporting account codes.
	Unattach – indicates that the system will retrieve operative account codes that are yet to be attached.
	Blank – indicates that the system will retrieve operative account codes irrespective of whether they have been attached or unattached.
	The system displays “Blank” by default at the launch of the page.
Automatic Posting Account Type	Use the drop-down list box to select the type of automatic posting account to which the operative account that you want to retrieve belongs. You can select from “Cost of Goods Sold Suspense Account”, “Fixed Asset Suspense Account”, “Freight Control Account”, “Gain on Sale of Asset Account”, “Inter Customer Transfer Account”, “Inter Supplier Transfer Account”, “Item Variance Account”, “Loss on Sale of Asset Account”, “Purchase Stock in Transit Account”, “Purchase Suspense Account”, “Residual Write Off Account”, “Rounding Off Account”, “Sales Stock in Transit Account”, “Scrap Account”, “Stock Suspense Account”, “Supplier Suspense Account”, “Trading Stock Account”, “WIP Adjustment Account” or “Retained Earnings Account”. The system displays “All” by default on launch of the page.
Consolidation Account Code	The code identifying the operative account into which the consolidation of the accounts takes place (Alphanumeric, 32).

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Posting Account Code	The code identifying the operative account.
Description	The textual description of the operative account code.
Currency	The code identifying the currency in which the financial postings must be made in the operative account.
Account Group	The group to which the account belongs. It could be “Assets”, “Liability”, “Capital”, “Revenue” or “Expenditure”.
Account Classification	The category in which the account is classified. It could be “Balance Sheet”, “Income Statement” or “Retained Earnings”.
Consolidation Account Code	The code identifying the account into which the consolidation of the operative accounts take place.
Effective Period From	The starting date of the period from which the account can be used.
Effective Period To	The ending date of the period till which the account can be used.

Check the box in the “Select” column of the multiline to mark an operative account code to which the reporting account code can be attached.

Note: Only one reporting account and atleast one operative account must be selected at a time. You can attach a reporting account that is in the lowest level of the chart of accounts structure.

You can attach a reporting account code that is in the base currency or the parallel base currency of the company to an operative account code that is any currency permitted by the company. If the reporting account code is in a currency other than the base currency or the parallel base currency of the company, the operative account code must be in the same currency as that of the reporting account code.

The group and the category to which the reporting account code and the operative account code belongs must be the same.

Click the “Attach Posting Account Code” pushbutton to attach the reporting account code to the operative account code.

The system attaches and saves the details of the reporting chart of accounts and the reporting account codes along with the operative chart of accounts and the operative account code details.

Note: You can detach an operative account code that has been attached to a reporting account code.

Click the “Detach Posting Account Code” pushbutton to detach the reporting account code from the operative account code.

The system detaches the selected operating account codes from the reporting account codes.