Setting budget parameters

This page allows you to define parameters that are to be followed while defining budgets in the “Cost Budget” business component. The system sets the parameter values by default. You can modify the parameters based on the business requirements. The system maintains a history of all the modifications that have been made to the parameters.

This page allows you to restrict the access of the budget and the number of users. This page also allows you to set parameters for processing like the level in the organization structure in which the budget is to be created and whether a budget could be set as a default budget.

Select the “Set Parameters” link under the “Cost Budget” business component.

The “Set Parameters” page appears.

Enter the following in the “Function Defaults” group box:

Restrict Access to Budgets at User Level

Use the drop-down list box to set whether the budget access must be restricted. You can select from “Yes” or “No”. The system displays “No” by default on launch of the page.

Note: If “Yes” is selected the login ID of the user will be displayed in the “Responsibility” field while creating the budget. You will not be able to modify the “Responsibility” field.

Number of Super Users for Budgets	The number of super users who can access the budget apart from the user who has created it (Integer). The value entered in this field must be greater than zero.
	Press the <Enter> key.
	The system retrieves super user numbers in the “Super User Number” field. The number of super users would match the value entered in this field.

Note: This field must not be left blank if “Yes” has been selected in the “Restrict Access to Budgets at User Level” field.

The system displays the following in the “Super User Details” multiline:

Super User Number

The number identifying the super user.

Note: The system generates the super user number based on the number of super users that have been entered in the “Number of Super Users for Budgets” field.

Enter the following field in the “Super User Details” multiline:

User Name

The login ID of a valid Enterprise user (Alphanumeric, 15).

Note: This field must not be left blank if a value exists in the “Super User Number” field.

Enter the following fields in the “Process Parameters” group box:

Budget Level	Use the drop-down list box to set whether the budget is defined at the business unit level or the organization unit level. You can select from “BU” or “OU”.
	BU – indicates “Business Unit”. You can define a budget at the business unit level. All the organization units that have been defined in the business unit would follow the same budget.
	OU – indicates “Organization Unit”. You must define a budget for individual organization units.
	The system displays “BU” by default on launch of the page.
Control Totals for Budgets	Use the drop-down list box to set whether you want to set control totals for a budget. You can select from “Yes” or “No”. The system displays “Yes” by default on launch of the page.

Note: This field cannot be modified from ‘No’ to ‘Yes. if a “Cost Center” Period budget, “Cost Center – Cost Element” budget or a “Cost Center – Product” budget has been defined.

Define Default Budgets

Use the drop-down list box to set whether you want to specify budgets as default budgets. You can select from “Yes” or “No”. The system displays “No” by default on launch of the page.

Note: This field cannot be modified if a budget has been defined and set as a default budget.

Provide Flexible Budgets	Use the drop-down list box to set whether you want to define budgets as flexible budgets. You can select from “Yes” or “No”. The system displays “No” by default on launch of the page.
Variability for Flexible Budgets	Use the drop-down list box to set the variance that is allowed in the budget. You can select from “Rate” or “Percentage”. The system displays “Blank” by default on launch of the page.

Note: This field must not be left blank if “Yes” has been selected in the “Provide Flexible Budgets” field.

Click the “Set” pushbutton to save the defined parameters.

The system saves the newly defined parameters. The system also saves the login ID of the user and the system date along with the parameter details. The system also saves the details of the business unit, company and logistics organization along with the parameter details.