Modifying electronic payment details

This page allows you to modify the electronic payment details and the payment schedule that has been generated based on the pay term set while creating the repair invoice. Tell me more.

Select the “Payment Information” link at the bottom of the page.

The “Payment Information” page appears.

The system displays the following:

Invoice #	The number identifying the repair invoice.
Status	The status of the invoice. It could be “Draft”, “Fresh”.
	Draft – indicates a newly created invoice that cannot be authorized.
	Fresh – indicates a newly created invoice that can be authorized.

Modify the following fields if required:

Discount Computation	Use the drop-down list box to set whether you want to calculate the discount on the “Base Amount” or the “Gross Amount”.
	Base Amount – indicates that the discount is calculated on the invoice amount before the addition of taxes or charges or deduction of discounts.
	Gross Amount – indicates that the discount is calculated on the total invoice amount after the addition of taxes and charges and deduction of discounts.
Pay Term	The code identifying the pay term (Alphanumeric, 15). Mandatory. This pay term must have been defined in the “Create Pay Term” activity of the “Pay Term” business component and must be in “Active” status.
	Press <Enter> key.
	The system retrieves and displays the description of the pay term. The system calculates and displays the payment details in the “Payment Schedule Information” multiline and also generates the term number in the respective field.
	Help facility available

The system displays the following:

Description	The textual description of the pay term.
Currency	The code identifying the currency in which the repair invoice has been raised.
Document Amount	The total invoice amount.
Receipt Method	The method in which the electronic payment is received from the customer. It could be “ESR”, “ESR+”, “LSV”, “LSV+”, “Regular” or “Specific Bank”.

Enter the following field in the “ESR / ESR+ Details” group box:

Bank / PTT #

Use the drop-down list box to select the code identifying the “Bank” or “PTT”. All the “Bank / PTT Codes” in which the payments received from the customer will be accounted. These bank / PTT codes will be mapped to the customer in the “Create Customer” activity of the “Customer” business component.

The system displays the following in the “ESR / ESR+ Details” group box:

ESR Participation ID

The 9 digit or 5 digit code identifying ESR participation of the bank.

Enter the following fields in the “LSV Details” group box:

Bank #	Use the drop-down list box to select the code identifying the bank with which the LSV agreement has been drawn. All the bank codes with which the customer has this agreement will be available for selection.
LSV Contract ID	Use the drop-down list box to select the LSV contract IDs that have been issued by the bank. The contract ID corresponding to the bank codes will be available for selection.

The system displays the following in the “LSV Details” group box:

Contract Reference	A unique description for the contract ID.
Customer Bank Account	The code identifying the bank account of the customer.
Customer Bank ID	The code identifying the bank in which the customer has his account.

Enter the following fields in the “Specific Bank Details” group box:

Account In	Use the drop-down list box to select whether the payment can be made in a bank or a PTT. “Bank” and “PTT” will be available for selection.
Bank / PTT Reference	Use the drop-down list box to select the code identifying the bank or the PTT reference. All the unique codes available for the banks will be available for selection.
Bank / PTT Account #	Use the drop-down list box to select the code identifying the bank / PTT account number of the customer. All the account numbers corresponding to the bank / PTT will be available for selection.

Modify the following fields if required in the “Payment Schedule Information” multiline:

Term #	A unique number identifying the installment that is due for payment (Alphanumeric, 20). Mandatory.
Due Date	The date on which the installment is due for payment (Date Format). Mandatory. This date must be the same or after the date on which the repair invoice has been created.

Note: If data is available in more than one row of the “Payment Schedule Information” multiline, the due dates available in a row must be later than the date available in the earlier row.

Due Amount Type	Use the drop-down list box to select the type of the amount that is due for payment from “Flat Amount” or “Percentage”.
	Flat Amount – indicates that a flat amount is payable on the due date.
	Percentage – indicates that the amount due is a percentage of the total due amount.
Due %	The percentage of the total amount due (Integer). The value entered in this field must be greater than zero and lesser than 100.

Note: This field must not be left blank if “Percentage” is selected in the “Due Amount Type” field. The sum total of all the percentage due in the various rows of the multiline must be greater than zero and lesser than 100.

Due Amount

The amount due for the installment (Decimal). The value entered in this field must be greater than zero. This field must not be left blank if “Flat Amount” is selected in the “Due Amount Type” field.

Note: If “Percentage” is selected in the “Due Amount Type” field, this due amount is calculated and displayed as the product of the percentage due and the total amount. The sum of all the due amounts in the various rows of the multiline must be equal to the total amount of the repair invoice.

The system displays the following in the “Payment Schedule Information” multiline:

Discount Computation Amount

The amount on which the discount must be calculated.

Note: If the discount computation is “Gross Amount” the system calculates the amount on which the discount is computed as the product of the percentage due for the term and the invoice amounts. If the discount computation is set as “Base Amount” the system calculates the amount on which discount is computed as the product of the percentage due for the term and the sum of all the part amounts in the invoice.

Modify the following fields if required in the “Payment Schedule Information” multiline:

Discount Amount Type	Use the drop-down list box to select the type of discount amount that can be availed from “Flat Amount” or “Percentage”.
	Flat Amount – indicates that a flat amount can be deducted as discount.
	Percentage – indicates that the discount amount would be a percentage of the due amount.
Discount Date	The date on or before which the payment due must be made to avail the discount (Date Format). The date entered in this field must be after the invoice date.

Note: This field must not be left blank if a value is available in the “Term #” and the “Discount Amount Type” field.

If data is available in more than row of the “Payment Schedule Information” multiline, the discount date available in a row must be later than the date available in the earlier row.

Discount %

The percentage of the amount that can be deducted as discount (Integer). The value entered in this field must be greater than zero and lesser than 100.

Note: This field must not be left blank if “Percentage” is selected as “Discount Amount Type”.

Discount Amount

The amount that can be deducted as discount (Decimal). Mandatory. The value entered in this field must be lesser than the amount due.

Note: This field must not be left blank if “Flat Amount” is selected as “Discount Amount Type” and must be lesser than the amount available in the “Discount Computation Amount” field.

If “Discount Amount Type” is “Percentage” this amount will be calculated as the product of the percentage of discount and the amount on which the discount is computed.

Penalty %	The percentage of penalty due if the payment is not made on time (Integer). The value entered in this field must be greater than zero and lesser than 100.
ESR Ref #	The unique number identifying the ESR reference (Alphanumeric, 27). This number is generated by the system if ESR payment is to be received.
ESR Coding Line	An ESR coding line number generated by the system if ESR payment is to be received (Alphanumeric, 128).

Check the box in the “Select” column of the multiline to mark a term numbers for deletion.
Click the “Save” pushbutton to save the modifications made.

The system generates a new payment schedule based on the modifications made.

Click the “Save and Authorize” pushbutton to save the modifications made to the payment schedule and authorize the repair invoice.

The system generates a new payment schedule based on the modifications made. This payment schedule cannot be modified any longer.

Status Updation

The system updates the status of the repair invoice as “Authorized”.

Financial posting details

The system saves the sum total amount in the base currency and the parallel base currency of the company.
The system saves the transaction amount in the account currency and debits the individual customer receivable account. The transaction amount is also saved in the base currency and the parallel base currency of the company.

To proceed, carry out the following

Select the “Invoice Summary” link at the bottom of the page to view the summary of the repair invoice.
Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Select the “Attach Notes” link at the bottom of the page to add observations or comments regarding the repair invoice.

Modifying electronic payment details – An overview

Pay terms are defined in the “Pay Term” business component that is available in the login organization unit. This pay term is then mapped to the customer details. The system generates a default payment schedule for the newly created invoice based on the pay term set.

This page allows you to modify the details of the electronic payment received from the customer for the payment schedule. You can modify the details of the default payment schedule if required. The payment schedule can be modified only if the company parameter has been set to “Yes” for the “Modify payment schedule”. You can modify the payment schedule if the invoice is in the “Draft” or “Fresh” status. You can modify details like the number identifying the term, the dates on which the amount is due and the amount that is due. You can also modify the discount details. The system stores the modified details along with the invoice.

This page also allows you to authorize the repair invoice after saving the modifications made to the payment schedule. The status of the invoice is updated to “Authorized”. The details of the invoice and the payment schedule cannot be modified any longer.

What you can do in this page

Calculate discounts on different amounts

Select the type of due amount

Select the type of discount amount

Calculate discounts on different amounts

You can select the amount on which the discount must be calculated if the payment has been made before the due date.

Set the “Discount Computation” field to “Base Amount” to calculate the discount before the addition of taxes or charges or deduction of discounts.
Set the “Discount Computation” field to “Gross Amount” to calculate the discount after the addition of taxes and charges and deduction of discounts.

Select the type of due amount

The amount that is due for payment can be fixed in two different ways. You can pay a flat amount or a percentage of the due amount.

Set the “Due Amount Type” field to “Flat Amount” if a flat amount is payable on the due date.
Set the “Due Amount Type” field to “Percentage” if a percentage of the total due amount is payable on the due date.

Select the type of discount amount

The discount amount can be deducted in two different ways. You can deduct a flat amount or a percentage of the due amount.

Set the “Discount Amount Type” field to “Flat Amount” if a flat amount can be deducted as discount.
Set the “Discount Amount Type” field to “Percentage” if a percentage of the due amount is deducted as discount.

Prerequisite

“Swiss Pay Modes Applicable” must be set to “Yes” in the the “Company Parameter Setup” business component.