Create Invoice – A summary of the activity

A customer sends repairable parts / aircraft to a Maintenance Repair and Overhaul Operator (MRO) for repair. This activity allows you to create a customer repairinvoice. This invoice is raised for the services provided when parts or an aircraft is received by an MRO for repair. The MRO will generate a Customer Service Order, for the service to be executed. A customer can be billed for the service order based on the terms and conditions specified in the order. The terms can be classified as:

Closure of Service Orderwhich indicates that the customer will be invoiced only on completion of all the work orders / repair orders relating to the service order.

Closure of Work Order which indicates that multiple work orders are raised against a service order. The invoice is raised as and when each work order gets closed.

Progressive Billing which indicates that the invoicing does not depend on the closure of the service order or work order. Instead, it is done on a periodic basis as agreed between the MRO and the airline operator. In such cases, the invoice is raised on the customer for the material consumed or the resources expended for the period under consideration.

A customer repairinvoice can be raised against only one repair order. However, the same order can be invoiced multiple number of times based on the billing terms and conditions specified in the repair order.

You can modify the total material / resource cost incurred for the order that is being invoiced. You can also modify the tax, charge and discount details for the invoice and also view the summary and the posting information for the newly created invoice. This activity also allows you to modify the details of the newly created invoice if it is in the “Draft” or “Fresh” status.

What you can do in this activity

Generate an invoice for a single repair order

An invoice can be generated for a single repair order.

Go to “Create Invoice” page.

Enter the order number for which the invoice has to be created.

Modify newly created invoice details

Invoice Details can be modified immediately after creation but before the authorization. After the invoice has been created the link to proceed for the modification can be selected.

Go to “Edit Invoice” page.

Modify the consolidated material requirements details for the repair order

The cost break up details of the parts, as defined in the “Repair Order” business component can be viewed. The flat value, unit price and the embodiment fee for parts can be modified.                                                                                                                                                                                                                                         

Go to “Consolidated Material Requirements” page.

Modify the consolidated resource requirements details for the repair order

The cost break up details of the resources, as defined in the “Repair Order” business component can be viewed. The flat value and the rate per hour for resources can be modified.                                                                                                                                                                                                                                         

Go to “Consolidated Resource Requirements” page.

Getting familiar with the pages inside

Go to page…	For…
Create Invoice	Creating repairinvoice
Edit Invoice	Modifying repairinvoice
Consolidated Materials Requirements	Modifying consolidated material requirements details
Consolidated Resource Requirements	Modifying consolidated  resourcerequirements details
Payment Information	Modifying electronic payment details
VAT Calculation	Modifying calculated VAT
Tax / Charge / Discount	Updating tax, charge or discount details
Accounting Information	Viewing account posting information
Invoice Summary	Viewing repairinvoice summary
Attach Notes	Attaching notes

Invoice History – An overview

The “Invoice History” page displays information about the invoices created against the customer order selected in the “Create Invoice” page.

Viewing invoice historyOptional

“VAT Applicable” must be set to “Yes” in the “Company Parameter Setup” business component if VAT is applicable for the country.

“VAT Category” and “VAT Class” must have been defined in the “VAT Setup” business component.

 

Ø  Select the “Invoice History” link in the “Create Invoice” page.

The system displays the following information as shown in the “Create Invoice” page.

Ref Doc Type	The type of the reference document such as customer order.
Ref Doc #	The identification number of the reference document.
Customer Name	The name of the customer.
Order Currency	The currency quoted in the customer order.
Order Value	The amount of the customer order.
Invoice #	The identification number of the invoice.

The “Order Invoice History” multiline displays the following information about invoices with the Authorized status, for the ref doc type and ref doc # combination.

Billing Head	The account or expenditure heads. The following are displayed in the Billing Head column: Labour Value, Material Value, Facility Value, Repair Charges, Additional Charges, Miscellaneous Charges, Taxes, Charges and, Discount.
Reference Invoice Amount	The value of the billing head.
Other Authorized Invoice Amount	The sum total of invoice amounts of the available authorized invoices associated with the reference document, for the billing head.
Total Value	Reference Invoice Amount + Other Authorized Invoice Amount

The “Invoice details” multiline displays the following.

Invoice #	The identification number of the invoice created for the reference document.
Invoice Date	The date of creation of the invoice.
Invoice Status	The status of the invoice, such as Fresh, Draft, Authorized, Reversed, etc
Currency	The currency charged in the invoice.
Total Value	The amount charged in the invoice.

To proceed

Ø  Select the “Invoice #” hyperlink in the multiline to see the details of the invoice. Prior to this, you must select the box in the multiline for the required invoice.