Edit REPAIR INVOICE

Edit Invoice – A summary of the activity

This activity allows you to modify the details of a repair invoice. You can modify the details of an invoice that is in the “Draft”, “Fresh” or “Returned” status. You can carry out a search and retrieve the invoice for which you want to modify details. You can also record your important comments regarding the invoice.

This activity also allows you to delete the repair invoice if it is not required. You can delete the invoices that are in the “Draft” or “Fresh” status. The status of the invoice is updated as “Deleted”. This activity also provides you the facility to delete multiple invoices at the same time.

This activity also allows you to authorize the repair invoice while saving the modifications made. You can authorize an invoice that is in the “Fresh” status. The system updates the status of the invoice is updated as “Authorized”. The details of an authorized invoice cannot be modified. Similarly the payment schedule, the TCD computed and the calculated VAT cannot be modified after the invoice is authorized.

Getting familiar with the pages inside

Go to page…	For…
Select Invoice	Selecting invoice for modification
Edit Invoice	Modifying repair invoice
T/C/D	Updating tax, charges and discount details
Invoice History	Viewing invoice history
Payment Schedule	Viewing payment schedule
View Invoice Breakups	Viewing invoice breakups
Accounting Information	Viewing account posting information
Invoice Summary	Viewing repair invoice summary

Selecting invoice for modification – An overview

This page allows you to search and select a repair invoice for modification. If you know the number identifying the invoice that you want to modify you can enter it directly. Otherwise, you can carry out a search by specifying the range of codes identifying the bill to customers, the range of numbers identifying the invoice, etc. You can also search by specifying the status of the invoice that you want to retrieve and the login ID of the user who created the invoice. The system retrieves all the invoices that are in the “Draft”, “Fresh” or “Returned” status based on the search criteria entered.

This page also allows you to delete an invoice. You can delete an invoice that is in the “Draft”, “Fresh” or “Returned” status. The status of the deleted invoice is updated as “Deleted”. The system also stores the login ID of the user and the system date along with the deletion details.

Selecting invoice for modification

Ø Select the “Edit Invoice” link under the “Customer Repair Invoice” business component.

The “Select Invoice” page appears.

Ø Enter the following field if you are aware of the number identifying the repair invoice that you want to modify:

Invoice #

The number identifying the repair invoice that you want to modify (Alphanumeric, 18).

Note: You cannot delete the invoice number specified in this field by clicking the “Delete Invoice” pushbutton available at the bottom of the page.

Ø Select the “Edit Invoice” link provided alongside to modify the details of the invoice.

Ø Enter the following fields in the “Search Criteria” group box to search for the repair invoice for which you want to modify the details. Data entry in the following fields is optional:

Ref Doc # From

The starting number in the range of numbers identifying the repair orders for the invoice that you want to modify. (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the invoices that have been created for the repair orders that are similar to the value entered here.

Note: The repair order number entered in this field must be the same or less than the number entered in the “To” field.

To	The ending number in the range of numbers identifying the repair orders for the invoice you want to modify. (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the invoices that have been created for the repair orders that are similar to the value entered here.
Ref Doc Type	Use the drop-down list to select type of the reference document for which you want to change the invoice. The system defaults this field with “Customer Order”.
Invoice # From	The starting number in the range of numbers identifying the invoice you want to modify (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the invoices that are similar to the value entered here.

Note: The value entered in this field must be the same or before the value entered in the “To” field.

The ending number in the range of numbers identifying the invoice you want to modify (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the invoices that are similar to the value entered here.

Invoicing Stage

From the drop-down list box, select the invoicing stage of the invoice. The system displays the values: Interim, Final and All.

The system retrieves the invoices that are in the stage as specified here.

Invoice Date From

The starting date in the range of dates during which the invoice that you want to modify was created (Date Format). The system date is displayed by default at the launch of the page. If you do not specify any date, the system considers 01-01-1900 as the start date of the range.

Note: The date entered in this field must be before the date entered in the “To” field.

The ending date in the range of dates during which the invoice that you want to modify was created (Date Format). The system date is displayed by default at the launch of the page. If you do not specify any date, the system considers system date as the end date of the range.

Status

Use the drop-down list box to select the status of the invoice that you want to modify. You can select from “Draft” or “Fresh”. The system displays “All” by default at the launch of the page.

The system retrieves the invoices with the status specified here.

Invoice Amount From

The highest amount in the range of invoice amounts you want to modify (Decimal). The value entered in this field must be greater than zero.

Note: The amount entered in this field must be the same or lesser than the amount entered in the “To” field.

To	The smallest amount in the range of invoice amounts you want to modify (Decimal). The value entered in this field must be greater than zero.
Currency	Use the drop-down list box to select the code identifying the currency of the invoice you want to modify. All the currencies that have been mapped to the “Customer Receivable Accounts” defined in the “Create Receivables Account Definition” activity of the “Account Rule Definition” business component will be available for selection in the ascending order. The system displays “All” by default at the launch of the page.
Bill to Customer # From	The starting code in the range of codes identifying the customer of the invoice you want to modify (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the invoices that have been created for the codes identifying the bill to customers similar to the value entered here.

Note: The value entered in this field must be the same or before the value entered in the “To” field.

To	The ending code in the range of codes identifying the customer of the invoice you want to modify (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the invoices that have been created for the codes identifying the bill to customers similar to the value entered here.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the invoice posting are made. All the finance books that have been mapped to the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. If postings can be made in a single finance book, the book that has been set as default will be displayed.
User ID	The login ID of the user who created the repair invoice you want to modify (Alphanumeric, 30). The system displays the login ID of the user by default on launch of the page.

Ø Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Invoice #	The number identifying the invoice.

Invoice Date	The date on which the invoice has been created.
Currency	The code identifying currency in which the invoice has been created.
Invoice Amount	The total amount for which the invoice has been created.
Status	The status of the invoice. It could be “Draft”, “Fresh” or “Returned”.
	Draft – indicates a newly created invoice.
	Fresh – indicates a newly created invoice that can be authorized.


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Invoicing Stage	The stage of processing of the invoice.
Ref Doc Type	The type of the reference document for the invoice.
Ref Doc #	The identification number of the reference document.
Bill to Customer #	The identification number of the bill to customer.
Bill to Customer Name	The name of the bill to customer.
Finance Book	The identification code of the finance book to which the invoice posting were made.

Note: You can delete an invoice that is in the “Draft” or “Fresh” status.

Ø Check the box in the multiline to mark an invoice for deletion.

Ø Click the “Delete Invoice” pushbutton to delete the invoice.

The system deletes the invoice and updates the status of the invoice as “Deleted”. The system also stores the login ID of the user and the system date along with the deleted details.

Modifying repair invoice – An overview

This page allows you to modify the details of a repair invoice. You can modify the details of an invoice that is in the “Draft”, “Fresh” or “Returned” status. The system generates the tax, charge, discount and the applicable VAT based on the modifications that have been made. The system also generates a new payment schedule based on the modifications made.

This page also gives you the facility to save an invoice that is in the “Fresh” status in the “Draft” status if some more modifications have to be made. Otherwise the system retains the “Fresh” status of the invoice.

This page also allows you to authorize the invoice while saving the modifications made. You can authorize an invoice that is in the “Fresh” status. The system updates the status of the invoice as “Authorized”. The details of an authorized invoice cannot be modified again. The system also calculates the tax, charge, discount and the applicable VAT for the authorized invoice. A payment schedule is also generated for the authorized invoice, which cannot be modified.

This page also allows you to delete an invoice if it is no longer required. You can delete an invoice that is in the “Draft”, “Fresh” or “Returned” status. The system updates the status of the deleted invoice as “Deleted”. A deleted invoice cannot be used any longer.

The system stores the login ID of the user and the system date along with the modified, authorized and deleted details of the invoice.

Modifying repair invoice

Ø Select the “Edit Invoice” link provided in the “Select Invoice” page.

The “Edit Invoice” page appears.

The system displays the following in the “Invoice Information” group box:

Invoice #

The number identifying the invoice.

Ø Modify the following field if required in the “Invoice Information” group box:

Finance Book

Use the drop-down list box to select the code identifying the finance book in which the invoice details must be posted. All the finance books that have been deployed in the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. If postings can be made only in a finance book, the book that has been set as default will be displayed.

The system displays the following in the “Invoice Information” group box:

Status

The status of the invoice. It could be “Draft” or “Fresh”.

§ Draft – indicates a newly created invoice.

§ Fresh – indicates a newly created invoice that can be authorized.

Ø Modify the following field if required in the “Invoice Information” group box

Invoice Date

The date on which the invoice was generated (Date Format). Mandatory. This date must not be before the date on which the order was raised. This date must be before or the same as the system date. The date entered here must be a valid one within an “Open” financial year.

Note: The date entered in this field must be later than the date on which the repair order was created and not later than the system date

The system displays the following in the “Invoice Information” group box:

Numbering Type	The numbering type for the login organization unit and the “Customer Service Invoice” transaction type.
Invoicing Stage	The invoicing stage of the invoice, such as Interim or Final.

The system displays the following in the “Customer Information” group box:

Bill to Customer #	The code identifying the customer on whom the invoice must be raised.
Bill to Customer Name	The name identifying the bill to customer.

Ø Modify the following fields if required, in the “Customer Information” group box:

Auto Adjust

Use the drop-down list to indicate whether the invoice after authorization must be adjusted with the credit documents automatically. It could be “Yes” or “No”.

The system displays the following in the “Customer Information” group box:

Ship to Customer #

The code identifying the customer to whom the parts must be shipped.

Ship to Customer Name

The name of the customer to whom the parts must be shipped.

Ship to ID

Use the drop-down list box to select the code identifying the location to which the parts must be shipped.

The system displays the following in the “Source Document Information” group box.

Ref Doc Type	The type of the reference document, such as customer order and service order.
Ref Doc #	The identification number of the document.
Ref Doc Date	The date of creation of the reference document.
Amendment #	The identification number of the last amendment made to the document.
Order Currency	The currency in which the order was raised.
Order Applicability	Indicates whether the customer order is undertaken for a specific component or an entire aircraft. For example, Component, Aircraft or Engine.
Ordering Point	The code identifying the organization unit in which the service order was created.
Invoice Processing Level	Indicates the level at which invoice must be raised. It can be either at the Task Level or Order Level.
Invoice Basis	The basis for computation of the invoice, such as Quote or actuals.
Order Description	The description of the customer order associated with the invoice.

Ø Enter the following in the “Release Information” group box.

Release #

Use the drop-down list box to specify the release of the invoice. The list displays the releases that are marked for invoicing.

The system displays the following in the “Release Information” group box.

Release Date	The date of the selected release.
Invoicing Comments	Any remarks or observations recorded in Initiate Invoice activity in the Customer Order Management component.

The system displays the following in the “Receipt Information” group box:

Invoice Currency	The currency in which the invoice has to be raised.
Exchange Rate	The exchange rate between the invoice currency and the base currency. This is “1” if both these currencies are same.

Ø Modify the following fields if required, in the “Receipt Information” group box:

Pay Term	The code identifying the pay term defined in the repair order Mandatory (Alphanumeric, 15). This pay term must have been defined in the “Pay Term” business component. The system defaults the pay term defined in the customer order.
	Help facility available

Note: You can change the above field only if you have set the “Modify Pay Term” flag in the Set Function Defaults activity to “Yes”. The system does not allow change of the pay term if the “Modify Pay Term” is set to “No”.

Receipt Method	The receipt method that has been set for the customer. It could be “Regular” or “Specific Bank”.
Receipt Mode	The mode in which the payment has to be received for the invoice.

Note: If the Swiss applicable flag is set to “yes”, all receipt modes, valid for electronic and non – electronic payments are available for selection. If the Swiss applicable flag is set to “No”, only receipt modes valid for non-electronic receipt will be available for selection.

Anchor Date

The date from which the payment schedule of the invoice is calculated (Date Format).

Note: If “Anchor Date Option” is set to “Supplier Invoice Date”, the system displays the invoice date in the above field by default.

Comments

Any observation regarding the payment to be received for the repair invoice (Alphanumeric, 255).

The system displays the following in the “Invoice Value Details” group box:

Labour Value	The amount of invoice value billed for labour, against the work unit.
Material Value	The amount of invoice value billed for materials, against the work unit.
Facility Value	The amount of invoice value billed for facility, against the work unit.
Repair Charges	The amount of invoice value billed for repairs, against the work unit.
Addl. Charges	The amount of invoice value billed for additional charges, against the work unit.
Misc. Charges	The amount of invoice value billed for sundry expenditure, against the work unit.
Basic Value	Labour value + Material Value + Facility Value + Repair Charges + Additional Charges+ Miscellaneous Charges
Taxes	The amount of taxes chargeable in the invoice.
Charges	The amount of other charges chargeable in the invoice.
Discount	The amount of discount chargeable in the invoice.
Total Invoice Value	Basic Value + Taxes + Charges - Discount

Ø Enter the following in the “Re-Process Information” group box.

Re-Process	Use the drop-down list box to reprocess / create a new invoice. Select “Yes” to reprocess the invoice.
Reason for Re-Process	Elaborate on the reasons for reprocessing of the invoice. This field is mandatory if you select “Yes” in the “Re-Process” field.

Ø Select the “Reprocess” pushbutton.

The status of the invoice is reset to “Reprocessed”.

Ø Select the “Work Unit Details” tab.

The “Work Unit Details” multiline displays the following.

CO Line #	The identification number of the line in the customer order.
Work Unit #	The identification number of the work unit required for the execution of the customer order.
Work Unit Type	The type of the work unit, such as task or standard procedure or aircraft work package.
Labour Value	The amount of invoice value billed for labour, against the work unit.
Material Value	The amount of invoice value billed for materials, against the work unit.
Facility Value	The amount of invoice value billed for facility, against the work unit.
Repair Charges	The amount of invoice value billed for repairs, against the work unit.
Addl. Charges	The amount of invoice value billed for additional charges, against the work unit.
Misc. Charges	The amount of invoice value billed for sundry expenditure, against the work unit.
Ref Doc Type	The type of the reference document, such as repair order,
Invoicing Comments	Any observations recorded at the time of closure of the task / standard procedure/ aircraft work package

Ø Select the “Object Details” tab.

The “Aircraft Effectivity Details” group box.

Aircraft Registration #	The registration number of the aircraft.
Model #	The identification number of the model of the aircraft.
Manufacturer Serial #	The manufacturer serial number of the aircraft
Primary Work Center	The primary work center in which the customer order is processed.

The “Part Effectivity Details” multiline displays the following.

Line #	The identification number of the line in the invoice.
Part #	The identification number of the part that is to be serviced or repaired.
Part Description	The name / description of the part.
Part Qty.	The number of parts / components that must be repair /serviced.
Shop Job Type	The shop job type of the repair order, such as Make or Buy.

Ø Click the “Edit Invoice” pushbutton to save the modifications made to the invoice.

Status Updation

4 The system updates the status of the invoice as “Draft” if the “Draft” field is checked.

4 The system retains the status of the invoice as “Fresh” if the “Draft” field is not checked.

Financial Details

4 The system saves the invoice details in the transaction currency, base currency and the parallel base currency of the company.

T/C/D Details

4 The system calculates the tax, charge and discount applicable for the parts.

Payment Schedule

4 The system generates a payment schedule based on the pay term defined for the invoice.

4 The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.

Ø Click the “Edit and Authorize Invoice” pushbuttons to save the modifications made and authorize the invoice.

Status Updation

4 The system updates the status of the invoice as “Authorized”.

Financial Details

4 The system saves the invoice details in the transaction currency, base currency and the parallel base currency of the company.

T/C/D Details

4 The system calculates the tax, charge and discount applicable for the parts.

Payment Schedule

4 The system generates a payment schedule based on the pay term defined for the invoice.

The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.

Note: You can delete an invoice that is in the “Draft” or “Fresh” status.

Ø Click the “Delete Invoice” pushbutton to delete the invoice.

The system deletes the invoice and updates the status of the invoice as “Deleted”. The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.

The system displays the following:

Created By	The login ID of the user who created the invoice.
Created Date	The date on which the invoice was created.
Last Modified By	The login ID of the user who last modified the invoice.
Last Modified Date	The date on which the invoice was last modified.

To proceed, carry out the following:

Ø Select the “TCD” link at the bottom of the page to modify the tax, charge and discount details of the invoice.

Ø Select the “Invoice History” link at the bottom of the page for an account of the invoice till date.

Ø Select the “Payment Schedule” link to see the details of the payment schedule.

Ø Select the “View Invoice Breakups” link for details about breakup of expenditure.

Ø Select the “Accounting Information” link at the bottom of the page to view the account posting details of the invoice.

Ø Select the “Invoice Summary” link at the bottom of the page to view the details of the

Updating tax, charge or discount details – An overview

This page allows you to record (invoice level) tax, charge and discount at the invoice level for a service invoice in addition to the tax, charges and discount already applied at the order level. The TCD for a service invoice is computed at the document level or at line The TCD is calculated line wise if the item available in the line incurs some extra tax, charge or discount.

You can enter the code identifying the tax, charge, discount and the variants for the extra TCD that you want to add. You can also enter the TCD amount, the cost center to which the TCD account is mapped and the analysis and the sub analysis code allocated to it. The total TCD amount for the Service invoice is posted to the selected finance book under the various account heads in the account currency, base currency of the company and the parallel base currency of the company. A default payment schedule is generated and Tax is calculated taking into consideration the TCD amounts that have been entered.

The details of the TCD recorded in this page can be modified only for an invoice that has a “Draft” or “Fresh” status. When the status of the service invoice becomes “Authorized”, you cannot modify T/C/D details.. The details of this Service invoice cannot be modified any longer.

Updating tax, charge or discount details

Ø Select the “T/C/D” link at the bottom of the “Create Invoice” page.

The “Tax / Charge / Discount” page appears.

The system displays the following under T/C/D Information:

Invoice #	The number identifying the repair invoice.
Currency	The currency charged in the invoice.
Status	The status of the invoice. It could be “Draft” or “Fresh”.
	§ Draft – indicates a newly created invoice that cannot be authorized.
	§ Fresh – indicates a newly created invoice that can be authorized.
Order Level Tax	Tax charged in the customer order for the specified Release #.
Order Level Charges	Other charges charged in the customer order for the specified Release #.
Order Level Discount	Discounts availed in the customer order for the specified Release #.
Invoice Level Tax	The sum total of line level and document level tax as specified in the Invoice Level TCD Information multiline.
Invoice Level Charges	The sum total of line level and document level charges as specified in the Invoice Level TCD Information multiline.
Invoice Level Discount	The sum total of line level and document level discount as specified in the Invoice Level TCD Information multiline.
Basic Value	The basic value as shown in the Create Invoice page.
Total Tax	Order Level Tax + Invoice Level Tax
Total Charges	Order Level Charges + Invoice Level Charges
Total Discount	Order Level Discount + Invoice Level Discount
Total Value	(Basic Value + Total tax + Total Charges) - Total Discount
Delivery Area	The dDelivery area specified in the Customer Order, where the parts or aircraft must be handed over after repair.

The “Order Level T/C/D Information” multiline displays the following.

”

T/C/D

Indicates whether tax, charge or discount is calculated for the part in the line .

T/C/D On

The entity that is taxed, charged or discounted. The system displays one of the following values: Document, Material and Resource.

T/C/D #

The code identifying the tax, charge or discount based on the value set in the “TCD” field in TCD processing in Initiate invoice process

Note: The tax, charge or discount in the Invoice level TCD information multilne must be applied only once either at the “Document Level” or at the “Line Level”.

Variant #


The code identifying the item, tax, charge or the discount variant.

Description

A description of the code identifying the tax, charge or discount or the variant.

Taxable Amount

The amount for which the tax, charge or discount must be calculated for the invoice or the line number.

T/C/D Rate

The unit rate of the tax, charge or discount selected in the Initiate Invoice process..

T/C/D Amount

The amount that will be the tax, charge or discount for the part available in the line.

Currency

The currency in which the T/C/Ds is computed as specified re processed in the invoice..

Ø Modify the following fields if required in the “Order Level T/C/D Information” multiline:

Cost Center	The code identifying the cost center that has been mapped to the “TCD Account”. The cost center must have been defined in the “Create Cost Center Element” activity of the “Cost Setup” business component.
	Help facility available
Analysis #	The analysis code to which the “TCD Account” is mapped to in the “Assign Analysis Code” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).
	Help facility available
Sub Analysis #	The sub-analysis code to which the analysis code is mapped to in the “Assign Sub Analysis Code” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).

Ø Modify the following in the “Invoice Level T/C/D Information” multiline

T/C/D	Use the drop-down list box to indicate whether tax, charge or discount is being calculated for the part in the line Mandatory.
T/C/D On	Use the drop-down list box to indicate the entity that is to be taxed, charged or discounted. The system displays the following values: Document, Material and Resource.
T/C/D #	The code identifying the part, tax, charge or the discount Mandatory (Alphanumeric, 10).
Variant #	The code identifying the variant of the tax, charge or discount as shown in the T/C/D # field Mandatory (Alphanumeric, 10).

The “Invoice Level T/C/D Information” multiline displays the following.

Description	A description of the code identifying the tax, charge or discount or the variant.
Taxable Amount	The amount for which the tax, charge or discount must be calculated for the invoice or the line number. This amount will be displayed when the “Compute” pushbutton is clicked.
T/C/D Rate	The unit rate of the tax, charge or discount selected.

Ø Modify the following in the “Invoice Level T/C/D Information” multiline

T/C/D Amount	The amount that will be the tax, charge or discount for the part available in the line.
Currency	Use the drop-down list box to indicate the currency in which the tax, charges or discount must be computed.
Cost Center	The code identifying the cost center that has been mapped to the “TCD Account”. The cost center must have been defined in the “Create Cost Center Element” activity of the “Cost Setup” business component.
	Help facility available
Analysis #	The analysis code to which the “TCD Account” is mapped to in the “Assign Analysis Code” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).
	Help facility available
Sub Analysis #	The sub-analysis code to which the analysis code is mapped to in the “Assign Sub Analysis Code” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).

Ø Click the “Compute” pushbutton to calculate the T/C/D amount.

The system calculates and displays the amount that is taxable and the amount that can be charged as TCD in the “Taxable Amount” and the “TCD Amount” fields.

The system also calculates and stores the TCD amount in the base currency of the company.

The system calculates and stores the total invoice amount as the difference of the invoice discount, sale order discount and the sum total of the line amount, invoice taxes and charges and sale order taxes and charges.

Ø Click the “Save” pushbutton to save the modifications made.

Posting Details

4 The system saves the TCD code along with the variant and the TCD amount in the transaction currency and debits the “TCD Account” when the “TCD Type” is “Tax” or “Charges”.

4 The system saves the TCD code along with the variant and the TCD amount in the transaction currency and credits the “TCD Account” when the “TCD Type” is “Discount”.

4 The system credits the TCD Amount in the “Customer Control Account” if it is lesser than zero and debits the TCD Amount if it is greater than zero.

Note: The total TCD Amount for the invoice is calculated as the sum of all TCD Amounts that have TCD Type as “Invoice Tax”, “Invoice Charge”, “SO Tax” or “SO Charge” less the sum of all TCD Amounts that have TCD Type as “Invoice Discount” and “SO Discount”.

VAT Details

4 Payment Schedule

4 The system generates a payment schedule after saving the modifications made to the tax, charge or discount details.

Payment Schedule for electronic payment

4 The system generates a payment schedule after saving the modifications made to the tax, charge or discount details and saves the bank details required for the Electronic Payment.

Ø Click the “Save and Authorize” pushbutton to save the modifications made to the TCD details and authorize the repair invoice.

Status Updation

4 The status of the debit / credit note is updated as “Authorized”.

Posting Details

4 The system saves the TCD code along with the variant and the TCD amount in the transaction currency and debits the “TCD Account” when the “TCD Type” is “Tax” or “Charges”.

4 The system saves the TCD code along with the variant and the TCD amount in the transaction currency and credits the “TCD Account” when the “TCD Type” is “Discount”.

4 The system credits the TCD Amount in the “Customer Control Account” if it is lesser than zero and debits the TCD Amount if it is greater than zero.

VAT Details

Payment Schedule

4 The system generates a payment schedule after the saving the modifications made to the tax, charge or discount details.

Payment Schedule for electronic payment

4 The system generates a payment schedule after saving the modifications made to the tax, charge or discount details and saves the bank details required for the Electronic Payment.

To proceed, carry out the following

Ø Select the “Payment Schedule” link to see the details of the payment schedule.

Ø Select the “Invoice Summary” link at the bottom of the page to view the details of the invoice.

Ø Select the “Accounting Information” link at the bottom of the page to view the account posting details of the invoice.

Viewing account posting information – An overview

This page allows you to view the posting information of a selected transaction in a finance book. You can select the number identifying the transaction and view the details of the account in which the transaction has been posted. You can view details of the transaction like the amount transacted in the base currency and the parallel base currency and the exchange rate if the transaction currency is different. You can also view the details like the type of the transaction, the finance book in which the transaction has been posted and the date on which the posting has been done. If the account has been mapped to a cost center, you can also view the cost center details along with the code identifying the analysis and sub-analysis.

Viewing account posting information

Ø Select the “Accounting Information” link at the bottom of the page.

The “Accounting Information” page appears.

Ø Enter the following fields:

Transaction #

Use the drop-down list box to select the number identifying the transaction for which you want to view the details. All the numbers identifying the transactions that have taken place while creating a invoice will be available for selection in the ascending order.

The system displays the following:

Transaction Type	The type of the transaction. It could be “Customer Repair Invoice”.
Transaction Date	The date on which the transaction took place.
Financial Posting Date	The date on which the financial postings were made.

The system displays the following in the “Accounting Information” multiline:

Account #	The code identifying the account in which the posting has been made.
Dr / Cr	Indicates whether the transaction amount has been debited or credited in the account.
Currency	The currency in which the account details have been posted.
Transaction Amount	The transaction amount.
Finance Book	The code identifying the finance book in which the account has been posted.
Cost Center	The cost center that has been mapped to the account code.
Analysis #	The analysis code that has been mapped to the account code.
Sub Analysis #	The sub analysis code that has been mapped to the analysis code.
Base Currency Exchange Rate	The exchange rate with respect to the base currency if the transaction currency is different from the base currency.
Base Amount	The transaction amount in the base currency of the company.
Parallel Base Currency
Exchange Rate	The exchange rate with respect to the parallel base currency of the company, if the transaction currency is different from the parallel base currency.

Note: The system displays the code identifying the currency only if a parallel base currency has been defined for the company.

Parallel Base Amount	The transaction amount in the parallel base currency of the company.
Transaction Type	The type of the transaction.
Transaction #	The number identifying the transaction.

Viewing repair invoice summary – An overview

This page allows you to view the summary of a repair invoice. Apart from the repair invoice details, you can also view the details of the payments that have been received from the customer and the adjustments made against the debit documents that are already available. The receipt details and adjustments will be available for viewing if payments have been received from the customer or if the invoice has been adjusted manually against earlier debit documents. You can also view details like the total amount received, the total amount adjusted subsequent to the payments received and the amount that is unpaid till date.

Viewing repair invoice summary

Ø Select the “Invoice Summary” link at the bottom of the page.

The “Invoice Summary” page appears.

The system displays the following:

Invoice #	The number identifying the repair invoice.
Invoice Date	The date on which the invoice was created.
Status	The status of the invoice.

The system displays the following in the “Invoice Information” multiline:

Part / T/C/D	Indicates whether the invoice amount is for “Part”, “Tax”, “Charge” or “Discount”. Each of these would be available in different rows based on the invoice created.
Amount	The invoice amount for the “Part”, “Tax”, “Charge” or “Discount” in the transaction currency.
Base Amount	The amount invoiced for the “Part”, “Tax”, Charge” or “Discount” in the base currency of the company.

The system displays the following:

Currency	The code identifying the currency in which the invoice has been created.
Total Invoice Amount	The total amount for which the invoice has been created.
Total Receipt Amount	The total amount received from the customer towards the settlement of the invoice.
Total Adjusted Amount	The total amount that has been adjusted till date.
Total Outstanding Amount	The total amount that is yet to be paid.

The system displays the following in the “Receipt Information” multiline:

Receipt Mode	The method in which the payment was received.
Receipt Amount	The amount that was received from the customer.
Instrument #	The number identifying the instrument vide which the payment was received.
Instrument Date	The date on which the instrument was raised.
Currency	The currency in which the instrument was issued.
Instrument Amount	The amount for which the instrument is created.
Receipt #	The number identifying the receipt that was created for the received instrument.
Bank / Cash / PTT #	The code identifying the bank, cash or PTT account code in which the receipt has been accounted.
Finance Book	The code identifying the finance book in which the invoice and receipt details have been posted.
Collection Point	The code identifying the organization unit in which the payment has been collected.

The system displays the following in the “Adjustment Information” multiline:

Voucher #	The number identifying the adjustment voucher.
Voucher Date	The date on which the adjustment voucher was raised.
Adjustment Amount	The amount that has been adjusted.
Currency	The currency of the adjustment voucher.
Ref. Doc #	The number identifying the reference document based on which the adjustment voucher has been raised.
Ref. Document Type	The type of reference document against which the adjustment has been made.
Finance Book	The code identifying the book in which the adjustment details have been posted.
Invoicing Point	The code identifying the organization unit in which the invoice has been created.
Adjustment Point	The code identifying organization unit in which the adjustment has been made.