Modifying consolidated material requirements details

This page allows you to view the cost break up details of the parts used for the repair work, as defined in the “Repair Order” business component. It consists of the estimated total quantity, estimated billable quantity, unit rate of each part (based on price list) and the Flat Cost. Embodiment fee for those materials that are provided by the customer is also displayed.

This page also allows you to modify the flat value, unit price and the embodiment fee for a part. You can save and authorize the modified details.

The consolidated material requirements details cannot be modified if the invoice has already been authorized.

Select the “Consolidated Material Requirements” at the bottom of the “Create Invoice” page.

The “Consolidated Material Requirements” page appears.

Note: This page can also be invoked from the “Edit Invoice” page of this business component.

The system displays the following:

Order #	The number identifying the repair order for which the invoice is being created.
Order Date	The date on which the order was raised.

The system displays the following in the “Part Details” multiline:

Part #	The code identifying the part
Part Description	The textual description of the part.
Part Type	The type of part. It could be “Raw Material”, “Component”, “Expendable”, “Tool”, “Consumable” or “Kit”.
Estimated Qty	The anticipated quantity of the part for this repair order.
Actual Qty	The actual quantity of the part used up for this repair order.
UOM	The code identifying the unit of measurement in which the part is used for repair.

Enter the following fields in the “Part Details” multiline.

Flat Value	The flat value charged for the part (Decimal). Optional. The value entered in this field must be greater than zero.
Unit Price	The price of one unit of the part (Decimal). Mandatory. The value entered in this field must be greater than zero.
Embodiment Fee	The charges made against warehousing the customer’s raw materials. (Decimal). The value entered in this field must be greater than zero.

The system displays the following in the “Part Details” multiline:

Total Value

The sum total of all the amounts in the multiline. The system calculates and displays this amount when the “Save” pushbutton is clicked.

Click the “Save” pushbutton to save the consolidated material requirements details and generate the invoice.

Total Value Calculation

The system calculates the total value which is equal to “Flat value + (Actual Quantity * Unit Price)” for each part and displays it in the respective fields in the multiline.

Financial Details

The system saves the invoice details in the transaction currency, base currency and the parallel base currency of the company.

T/C/D Details

The system calculates the tax, charge and discount applicable.

VAT Details

The system calculates VAT if “VAT Applicable” has been set to “Yes” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component. VAT is calculated if the parts for which the invoice has been raised incurs VAT. The system saves the amount calculated as VAT in the invoice currency and in the base currency of the company along with the debit or credit identifiers and the cost center, analysis and sub-analysis code details in the corresponding “VAT Account”.

Payment Schedule

The system generates a payment schedule based on the pay term defined for the invoice if “Swiss Pay Modes Applicable” has been set to “No” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component.

Payment Schedule for electronic payment

The system generates a default payment schedule for the invoice and saves the bank details required for the Electronic Payment if “Swiss Pay Modes Applicable” has been set to “Yes” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component.

Status Updation

The system updates the status of the invoice as “Draft” if the “Draft” field is checked.

The system updates the status of the invoice as “Fresh”.

The system displays the following:

Created By	The login ID of the user who created the invoice.
Created Date	The date on which the invoice is created.

Click the “Save and Authorize” pushbutton to save the consolidated material requirements details, generate and authorize the invoice.

Total Value Calculation

The system calculates the total value which is equal to “Flat value + (Actual Quantity * Unit Price)” for each part and displays it in the respective fields in the multiline.

Financial Details

The system saves the invoice details in the transaction currency, base currency and the parallel base currency of the company.

T/C/D Details

The system calculates the tax, charge and discount applicable for the parts.

VAT Details

The system calculates VAT if “VAT Applicable” has been set to “Yes” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component. VAT is calculated if the parts for which the repair invoice has been raised incurs VAT. The system saves the amount calculated as VAT in the invoice currency and in the base currency of the company along with the debit or credit identifiers and the cost center, analysis and sub analysis code details in the corresponding “VAT Account”.

Payment Schedule

The system generates a payment schedule based on the pay term defined for the invoice if “Swiss Pay Modes Applicable” has been set to “No” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component.

Payment Schedule for electronic payment

The system generates a default payment schedule for the invoice and saves the bank details required for the Electronic Payment if “Swiss Pay Modes Applicable” has been set to “Yes” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component.

Status Updation

The system updates the status of the invoice as “Authorized”.

The system displays the following:

Created By	The login ID of the user who created the invoice.
Created Date	The date on which the invoice is created.

Note: The consolidated materials requirements details cannot be saved if the invoice has already been created or authorized.

To proceed, carry out one of the following:

Select the “Consolidated Resource Requirements” link at the bottom of the page to modify the details of the consolidated resource requirements for the repair order.
If Swiss pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to view or modify the electronic payment details and the payment schedule.
If VAT is applicable for the company, select the “VAT Calculation” link at the bottom of the page to view or modify the VAT calculated for the invoice.
Select the “Accounting Information” link at the bottom of the page to view the account posting details of the invoice.
Select the “Invoice Summary” link at the bottom of the page to view the details of the invoice.
Select the “Attach Notes” link at the bottom of the page to enter your observations and comments regarding the invoice.

Prerequisite

“Allow modification of price from SO” field must be set to “Yes” in the “Set Function Defaults” activity of this component.