Mapping supplier part details

This page allows you to map the part details to the selected supplier. Tell me more.

Select the “Edit Supplier Part Mapping” link in the “Edit Supplier Details”, “Edit Certificate Details” or "Register Supplier" page.

The “Edit Supplier Part Mapping” page appears.

The system displays the following in the “Supplier Information” group box:

Supplier #	The supplier selected in the “Select Supplier” page whose parts you need to map.
Supplier Name	The name of the supplier.
SITA / ARINC	The code that identifies the supplier when using the SITA / ARINC form of communication.
SPEC 2000 Code	Manufacturer code of the supplier, such as CAGE # and NSCM #, given by an external regulatory authority.

Enter the following fields in the “Default Settings” group box:

Default Tolerance Type	Use the drop-down list box to specify the default tolerance type for the parts supplied by the selected supplier. The system lists the options “Quantity”, “Value”, “Both” and "None". The system takes the value from this field only if the “Tolerance Type” field in the multiline is not entered. The system sets the field blank by default.
Default Inspection Type	Use the drop-down list box to specify the default type of inspection to be performed on the parts supplied by the supplier. The system lists the options, “None”, “Self” and “By Inspector”.
	Select “None”, if inspection is not required for the parts supplied by the selected supplier. This option is selected for suppliers whose quality process is good.
	Select “Self”, if the part has to be checked by the maintenance controller or the person who receives the part.
	Select “By Inspector”, if a third party who is external to the company needs to perform the inspection. The system sets the field blank by default.

Note: The system takes the value from this field, only if the “Inspection Type” field in the multiline is not entered.

Default Tolerance %	The default percentage of tolerance allowed for the parts supplied (Decimal).
Note: If the tolerance type is other than “None”, the tolerance percentage must lie between 0 and 100.
Default Matching Type	Use the drop-down list box to specify the default matching type for the parts supplied i.e. the quantity ordered, received or accepted is matched with the quantity invoiced. The system lists the options, “Three Way at PO”, “Three Way at GR”, Four Way at PO” and Four Way at GR”. The system sets the field blank by default.
	Select “Three Way at PO”, if you wish to match the invoiced quantity with the received quantity at a purchase order level, which can comprise several Goods Receipt (GR) documents.
	Select “Three Way at GR”, if you wish to match the invoiced quantity with the received quantity against each goods receipt document in a purchase order.
	Select “Four Way at PO”, if you wish to match the invoiced quantity with the accepted quantity for a purchase order comprising several good receipt documents.
	Select “Four Way at GR”, if you wish to match the invoiced quantity with the accepted quantity for each goods receipt documents in a purchase order.

Note: The system takes the value from this field, if the “Matching Type” field in the multiline is not entered.

Default Lead Time	The default minimum time required by the supplier, from the time of order, to supply the items (Decimal). Ensure this is a positive value. The system takes this value only if the “Purchase Lead Time” field in the multiline is not entered.
Default Lead Time Unit	Use the drop-down list box to specify the default unit of measurement for the purchase lead time required by the supplier to supply the parts. The system displays the options, “Days”, “Weeks” and “Months”. The system sets the field blank by default.

Note: The system takes the value from this field, if the “Lead Time Units” field in the multiline is left blank.

Enter the following in the “Part Information” group box:

Part #	The number identifying the part for which the details must be retrieved in the “Part Details” multiline (Alphanumeric, 40). The part number must have been mapped to the supplier. You can enter the part number in full or specify it partially using the “*” character. The system retrieves all the parts, in which the part numbers are similar to the number entered here.
Part Type	Use the drop-down list box to specify the type of the part to be retrieved in the “Part Details” multiline. The system displays all the part types that are already defined in the “Create Parts Main Information” activity of the “Part Administration" business component. The system displays “Component” by default.
Part Description	The textual description of the part (Alphanumeric, 150). You can enter the part description in full or specify it partially using the “*” character. The system retrieves all the parts with the description entered here.

Note: Leave the fields blank to retrieve all the parts that are mapped to the supplier.

Click the "Get Details” pushbutton, to retrieve the details for the specified part.

Enter the following field in the "Part Details" multiline:
Click the “Get Part Details” pushbutton, to retrieve the part details;

Enter the following:

Note: The system displays or hides the Mfr. Part # and Mfr. # based on the options set in “Set Inventory Process Parameter” activity in the “Logistics Common Master” business component.

If the “Enable Manufacturer Part # control in transaction” is set as "Yes", the system displays both the Mfr. Part # and Mfr. # in the multiline.
If the “Enable Manufacturer Part # control in transaction” is set as "No", the system hides both the Mfr. Part # and Mfr. # in the multiline.

Mfr. Part #

The number provided by the manufacturer of the part (Alphanumeric, 40). The manufacturer uses this number as reference.

The system ensures that the value entered in this field is defined in the “Part Administration” business component.

Help facility available.

Mfr. #

The code identifying the manufacturer of the part (Alphanumeric, 45).

Help facility available.

The system ensures that the following is true for “Mfr. Part #”;

The entered Mfr. Part # and Mfr. # is a valid combination.
If the Mfr. # field is blank and the Mfr. Part # entered is same for more than one internal Part #, the system considers the Supplier # entered as Mfr. # to retrieve the internal Part #. The user must enter the Mfr. #, if Supplier # is not available or for the combination of Mfr. Part # and Supplier # internal Part # cannot be retrieved.
If a value exists in the Part #, Mfr. Part # and Mfr. # fields, the system ensures that the combination of Mfr. Part # and Mfr. # corresponds to the Part #.
If a value exists in the Part # and Mfr. Part # fields and the Mfr. # is blank, the system ensures that the Mfr. Part # corresponds to the Part # entered.
If a value exists in the Part # and Mfr. # fields and the Mfr. Part # is blank, the user must enter the Mfr. Part #.

Part #	The number identifying the part associated to the supplier. (Alphanumeric, 40). Mandatory.
	Help facility available.

The system displays the following in the “Part Details” multiline:

Part Description

The textual description of the part.

Enter the following fields in the multiline:

Purchase UOM	The unit of measurement for the parts supplied by the selected supplier (Alphanumeric, 10). Mandatory. Ensure that this is an active UOM and already defined in the “Create UOM” of the “Unit of Measurement Administration” business component.
	Help facility available.

Note: Ensure that this UOM has a stock conversion to the part UOM as defined in the “Maintain UOM conversion” activity of the “Part Administration” business component.

Part Cost	The cost for the part supplied by the supplier (Decimal). Ensure that this is a positive value. Data entry in this field is mandatory, if the specified part is under PBH coverage for a PBH supplier.
Cost Per	The number of parts for which the cost is stated (Decimal). Mandatory, if the “Part Cost” field is entered. Ensure that this is a positive value.
Cost Basis	The basis to deduce the cost.
Effective From Date	The starting date from which the mapping of the supplier to the part is valid.
Effective To Date	The ending date until which the mapping of the supplier to the part is valid.
Exchange Contract?	Indicates whether the part is covered or not covered under exchange contract with the supplier.
Minimum Order Qty	The minimum quantity of the part that must be ordered. (Integer). The value in this field must be greater than zero.
Order Qty-Multiples of	The quantity of part ordered should be in the multiples of this entered quantity, so that the purchases are made only in multiples of the defined quantity.
Minimum Order Value	The minimum value of the order placed for the part. (Integer). The value in this field must be greater than zero.
Inspection Type	Use the drop-down list box to specify the type of inspection to be performed on the parts supplied by the supplier. The system lists the options: “None”, “Self” and “By Inspector”.
	Select “None”, if inspection is not required for the parts supplied by the selected supplier. This option is selected for suppliers whose quality process is good.
	Select “Self”, if the part has to be checked by the maintenance controller or the person who receives the part.
	Select “By Inspector”, if a third party who is external to the company does the inspection. The system sets the field blank by default.

Note: Both, “Default Inspection Type” and “Inspection Type” fields cannot be left blank. Atleast one of them should be selected.

Note: Ensure that the inspection type is other than “None”, if the part specified is of type “Component”.

The system displays the following:

Qty. Price Break?

The information on quantity versus price for a particular part supplier combination. The system displays "Yes" if the Quantity Price Break information is defined for the Part # and Supplier # combination. Otherwise, it displays "No".

Enter the following fields in the multiline:

Matching Type	Use the drop-down list box to specify the matching type for the parts supplied, that is, the quantity ordered, received or accepted is matched with the quantity invoiced. The system lists the options, “Three Way at PO”, “Three Way at GR”, “Four Way at PO” and “Four Way at GR”. The system sets the field blank by default.
	Select “Three Way at PO”, if you wish to match the invoiced quantity with the received quantity for a purchase order comprising several Goods Receipt (GR) documents.
	Select “Three Way at GR”, if you wish to match the invoiced quantity with the received quantity against each goods receipt document in a purchase order.
	Select “Four Way at PO”, if you wish to match the invoiced quantity with the accepted quantity for a purchase order comprising several good receipt documents.
	Select “Four Way at GR”, if you wish to match the invoiced quantity with the accepted quantity for each goods receipt documents in a purchase order.

Note: Both, “Default Matching Type” and “Matching Type” fields cannot be left blank. Atleast one of them should be selected.

Tolerance Type

Use the drop-down list box to specify the tolerance type for the parts supplied by the selected supplier. The system lists the options “Quantity”, “Value”, “Both” and "None".

Note: Both the fields, “Default Tolerance Type” and “Tolerance Type”, cannot be left blank. Atleast one of them should be selected.

Tolerance %

The percentage of tolerance allowed for the parts supplied (Decimal).

Note: Both the fields, “Default Tolerance %” and “Tolerance %”, cannot be left blank. Atleast one of them should be selected.

Note: If the tolerance type is other than “None”, the tolerance percentage must lie within 0 and 100.

Supplier Part #	The part code as maintained by the supplier. If this field is left blank, then the system takes the part code as maintained by the organization unit.
Supplier Part Description	The description of the part as maintained by the supplier. If this field is left blank, then the system takes the part description as maintained by the organization unit.
Purchase Lead Time	The minimum time required by the supplier, from the time of order, to supply the items (Decimal). Ensure that this is a positive value.

Note: If the “Purchase Lead Time” field is entered, then ensure that either the “Lead Time Units” field in the multiline or the “Default Lead Time Unit” field has a value.

Lead Time Units	Use the drop-down list box to specify the unit of measurement for the purchase lead time required by the supplier to supply the parts. The system displays the options, “Days”, “Weeks” and “Months”. The system sets the field blank by default. If a value is entered in this field, then the system ignores the “Default Lead Time Units” field value already specified.
Under PBH	Use the drop-down box and select the field to “Yes”, if the part is under PBH. Select ”No” otherwise. The system displays “No” by default. Note: You can change this field from Yes to No; 1) If the part is not in stock in any warehouse. 2) If no pending/open purchase orders of type PBH or PBH-Exchange are found for the part.
PBH Replenishment Mode	Use the drop-down box to select the mode through which Powered by Hour (PBH) stock will be replenished. The system lists “PBH Exchange PO” and “PBH PO”. The system sets the field blank by default.
PBH Replenishment Action	Use the drop-down box to select the action through which Powered by Hour (PBH) stock will be replenished. The system lists “Manual” and “Automatic”. . The system displays “Manual” by default. If this field is set as “Automatic” and the part is under PBH, the system ensures that a value exists in the PBH Replenishment Mode field.

Check the box in the multiline, to mark the parts deletion.
Click the “Delete” icon in the toolbar above the multiline, to delete the selected parts.

You can delete a part under PBH agreement with the supplier,

1) If the part is not in stock in any warehouse.

2) If no pending purchase orders of type PBH or PBH-Exchange are found for the part.

Click the “Edit Supplier Part Mapping” pushbutton at the bottom of the page, to map the parts to the supplier.

To proceed, carry out the following

Select the "Edit Supplier TCD Mapping" link at the bottom of the page, to map the TCD details for the selected supplier.
Select the “Edit Qty. Price Break” link at the bottom of the page to modify the quantity price break for the part.

Mapping supplier part details – An overview

This page allows you to map the part details to the selected supplier. In this page, you can specify the authority that can carry out the inspection of parts after it is received.

Types of invoice matching

You can specify the invoice matching type to be followed for the parts ordered. The quantity ordered, quantity received or the quantity accepted is matched with the quantity invoiced to ensure that payment is made for the proper quantity and value of items. This page allows you to specify the following five types of matching.

Three way matching

Three way matching is performed after the goods are received. In three way matching, the invoiced quantity is matched with the quantity received. Based on the level at which the matching is performed, three way matching is divided into two types, Three Way at PO and Three Way at GR. In Three Way at PO matching, the invoiced quantity is matched with the received quantity at a purchase order level, which might comprise several Goods Receipt (GR) documents.

In Three Way at GR matching, the invoiced quantity is matched with the receipt quantity for each goods received document raised for a purchase order. Three way matching is performed for parts supplied by those suppliers whose quality process is good.

Four way matching

Four way matching is performed after the inspection of goods. In four way matching, the invoiced quantity is matched with the goods accepted after inspection. Based on the level at which the matching is performed, four way matching is divided into two types, Four Way at PO and Four Way at GR. In the Four Way at PO matching, the invoiced quantity is matched with the quantity accepted at a purchase order level.

In Four Way at GR matching, the invoiced quantity is matched with the quantity accepted for each goods receipt document raised for a purchase order. Four way matching is performed for high value parts and suppliers whose quality process is not satisfactory.

You can specify the tolerance type, tolerance percentage, cost and unit of measurement for the parts received from the suppliers, in this page. You can also specify the purchase lead time that is required to supply the part after an order is placed.

Instead of mapping the part information to each and every part, you can select the required part type and the system maps the part information entered in this page to all the parts belonging to the selected part type. You can also check the “Process All” box to map all the parts that are listed in the multiline of this page.

Prerequisites

“Create UOM” activity of the “Unit of Measurement” business component.
“Maintain UOM conversion” activity of the “Part Administration” business component.
“Create Parts Main Information” activity of the “Part Administration’ business component.

What you can do in this page

Modify the type of inspection for the part

Modify the type of matching for the part

Modify the tolerance type for the part

Modify the type of inspection for the part

You can modify the type of inspection to be performed on the parts supplied by the supplier.

Modify the option in the “Inspection Type” field to “None”, if inspection is not required for the parts supplied by the selected supplier.
Modify the option in the “Inspection Type” field to “Self”, if the part has to be checked by the maintenance controller or the person who receives the part.
Modify the option in the “Inspection Type” field to “By Inspector”, if a third party who is external to the company does the inspection. The system sets the field blank by default.

Modify the type of matching for the part

You can modify the type of matching for the match the quantity of parts ordered, received or accepted with the quantity of parts invoiced. You can perform different types of matching for the parts, such as “Three Way at GR”, “Three Way at PO”, Four Way at GR” and “Four Way at PO”. You can modify the matching type to be performed on the parts supplied by the supplier.

Modify the option in the “Matching Type” field to “Three Way at PO”, if you wish to match the invoiced quantity with the received quantity for a purchase order.
Modify the option in the “Matching Type” field to “Three Way at GR”, if you wish to match the invoiced quantity with the received quantity against each goods receipt document in a purchase order.
Modify the option in the “Matching Type” field to “Four Way at PO”, if you wish to match the invoiced quantity with the accepted quantity for a purchase order.
Modify the option in the “Matching Type” field to “Four Way at GR”, if you wish to match the invoiced quantity with the accepted quantity against each goods receipt document in a purchase order.

Modify the tolerance type for the part

You can modify the tolerance type for the part. You can allow tolerance either in terms of the quantity, value or both for the parts supplied.

Modify the option in the “Tolerance Type” field to “Quantity”, if you wish to allow tolerance in terms of quantity of parts supplied.
Modify the option in the “Tolerance Type” field to “Value”, if you wish to allow tolerance in terms of value of parts supplied.
Modify the option in the “Tolerance Type” field to “Both”, if you wish to allow tolerance in terms of both quantity and value of parts supplied.
Modify the option in the “Tolerance Type” field to “None”, if you do not wish to specify the tolerance type.