Mapping suppliers to part

This page allows you to associate suppliers to a specific part.

Select the “Maintain Part Supplier Mapping” link under the “Supplier” business component.

The “Maintain Part Supplier Mapping” page appears.

The system displays the following fields:

Date Format

The format in which the date fields appears in this page. This format is displayed from the "User Preferences" business component based on the login user id. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following field in the “Part Information” group box:

Part #	The number identifying the part to which the suppliers are to be mapped (Alphanumeric, 40). Mandatory. The part number should be a valid part number defined in the “Part Administration” component.
	Help facility available.

Click the “Get Details” pushbutton to retrieve the details for the specified part number in the “Part Information” group box and the “Supplier Part Details” multiline.

The system displays the following in the “Part Information” group box:

Part Description	The textual description of the part.
Part Type	The type of the part.
Purchase UOM	The unit of measurement for the purchased part.

Enter the following fields in the “Default Settings” group box:

Default Tolerance Type	Use the drop-down list box to specify the default tolerance type for the part. The system lists the options “Quantity”, “Value”, “Both” and "None". The system considers the default tolerance type, when the “Tolerance Type” field in the multiline is not entered. The system leaves the field blank by default.
Default Inspection Type	Use the drop-down list box to specify the default type of inspection to be performed on the part. The system lists the options, “None”, “Self” and “By Inspector”.
	Select “None”, if inspection is not required for the part.
	Select “Self”, if the part has to be checked by the maintenance controller or the person who receives the part.
	Select “By Inspector”, if a third party who is external to the company needs to perform the inspection.
	The system considers the default inspection type, when the “Inspection Type” field in the multiline is not entered. The system leaves the field blank by default.
Default Tolerance %	The default percentage of tolerance allowed for the parts supplied (Decimal). Ensure that this is a positive value. The system considers the default tolerance percentage when the “Tolerance %” field in the multiline is not entered.
Default Matching Type	Use the drop-down list box to specify the default matching type for the part. The system lists the options “Three Way at PO”, “Three Way at GR”, “Four Way at PO” and “Four Way at GR”. The system leaves the field blank by default.
	Select “Three Way at PO”, if you wish to match the invoiced quantity with the received quantity at a purchase order level, which can comprise several Goods Receipt (GR) documents.
	Select “Three Way at GR”, if you wish to match the invoiced quantity with the received quantity against each goods receipt document in a purchase order.
	Select “Four Way at PO”, if you wish to match the invoiced quantity with the accepted quantity for a purchase order comprising several good receipt documents.
	Select “Four Way at GR”, if you wish to match the invoiced quantity with the accepted quantity for each goods receipt documents in a purchase order.
	The system considers the default matching type, when the “Matching Type” field in the multiline is not entered.
Default Lead Time	The default minimum time required by the supplier, from the time of order, to supply the items (Decimal). Ensure this is a positive value. The system considers the default lead time, when the “Purchase Lead Time” field in the multiline is not entered.
Default Lead Time Unit	Use the drop-down list box to specify the default unit of measurement for the purchase lead time. The system displays the options, “Days”, “Weeks” and “Months”. The system leaves the field blank by default. The system considers the default lead time unit, when the “Lead Time Units” field in the multiline is not entered.

Enter the following field in the “Supplier Part Details” multiline:

Supplier #	The number identifying the supplier to be associated to the part (Alphanumeric, 45). Mandatory.
	Help facility available.

Note: The supplier number should be unique in the multiline.

The system displays the following in the “Supplier Part Details” multiline:

Supplier Name	The name of the supplier.
Qty. Price Break?	The information on quantity versus price for a particular part supplier combination. The system displays "Yes" if the Quantity Price Break information is defined for the Part # and Supplier # combination. Otherwise, it displays "No".
Currency	The code that identifies the currency in which the supplier transacts.

Enter the following field in the “Supplier Part Details” multiline:

Purchase UOM	The unit of measurement for the parts supplied by the selected supplier (Alphanumeric, 10). Ensure that this is an active UOM and already defined in the “Create UOM” of the “Unit of Measurement Administration” business component. Mandatory.
	Help facility available.
Part Cost	The cost for the part supplied by the supplier (Decimal). Ensure that this is a positive value.
Cost Per	The number of parts for which the cost is stated (Decimal). Mandatory, if the “Part Cost” field is entered. Ensure that this is a positive value.
Cost Basis	The basis to deduce the cost.
Effective From Date	The starting date from which the mapping of the supplier to the part is valid.
Effective To Date	The ending date until which the mapping of the supplier to the part is valid.
Exchange Contract?	Indicates whether the part is covered or not covered under exchange contract with the supplier.
Minimum Order Qty	The minimum quantity of the part that must be ordered. (Integer). The value in this field must be greater than zero.
Order Qty-Multiples of	The quantity of part ordered should be in the multiples of this entered quantity, so that the purchases are made only in multiples of the defined quantity.
Minimum Order Value	The minimum value of the order placed for the part. (Integer). The value in this field must be greater than zero.
Inspection Type	Use the drop-down list box to select the type of inspection to be performed on the part. The system lists the options, “None”, “Self” and “By Inspector”.
	Select “None”, if inspection is not required for the part.
	Select “Self”, if the part has to be checked by the maintenance controller or the person who receives the part.
	Select “By Inspector”, if a third party who is external to the company needs to perform the inspection.
	The system leaves the field blank by default.
Note: Ensure that the inspection type is other than “None”, if the part specified is of type “Component”.
Matching Type	Use the drop-down list box to select the matching type for the part. The system lists the options, “Two Way”, “Three Way at PO”, “Three Way at GR”, “Four Way at PO” and “Four Way at GR”. The system leaves the field blank by default.
	Select “Two Way”, if you wish to match the invoiced quantity and value with the ordered quantity and value.
	Select “Three Way at PO”, if you wish to match the invoiced quantity with the received quantity at a purchase order level, which can comprise several Goods Receipt (GR) documents.
	Select “Three Way at GR”, if you wish to match the invoiced quantity with the received quantity against each goods receipt document in a purchase order.
	Select “Four Way at PO”, if you wish to match the invoiced quantity with the accepted quantity for a purchase order comprising several good receipt documents.
	Select “Four Way at GR”, if you wish to match the invoiced quantity with the accepted quantity for each goods receipt documents in a purchase order.
Tolerance Type	Use the drop-down list box to select the tolerance type for the part. The system lists the options “Quantity”, “Value”, “Both” and "None". The system leaves the field blank by default.
Tolerance %	The default percentage of tolerance allowed for the parts supplied (Decimal). Ensure this is a positive value.
Supplier Part #	The part code as maintained by the supplier (Alphanumeric, 40). If this field is left blank, then the system considers the part code maintained by the organization unit.
Supplier Part Description	The description of the part as maintained by the supplier (Alphanumeric, 150). If this field is left blank, then the system considers the part description as maintained by the organization unit.
Purchase Lead Time	The minimum time required by the supplier, from the time of order, to supply the items (Decimal). Ensure that this is a positive value.
Lead Time Units	Use the drop-down list box to specify the unit of measurement for the purchase lead time. The system displays the options, “Days”, “Weeks” and “Months”. The system leaves the field blank by default.
Under PBH	Use the drop-down box and select the value “Yes”, if the part is under Powered by Hour (PBH). Select ”No” otherwise. The system displays “No” by default. Note: You can change this field from Yes to No; 1) If the part is not in stock in any warehouse. 2) If no pending/open purchase orders of type PBH or PBH-Exchange are found for the part.
PBH Replenishment Mode	Use the drop-down box to select the Powered by Hour (PBH) Replenishment mode. The system lists the options, “PBH PO” and “PBH Exchange PO”. The system leaves the field blank by default.
PBH Replenishment Action	Use the drop-down box to select the Powered by Hour (PBH) Replenishment Action. The system displays the value “Manual” by default. The system displays “Manual” by default. If this field is set as “Automatic” and the part is under PBH, the system ensures that a value exists in the PBH Replenishment Mode field.
Remarks	Any remarks pertaining to the part supplier mapping (Alphanumeric, 255).

Note: If the “Purchase Lead Time” field is entered, either “Lead Time Units” or the “Default Lead Time Unit” must be entered.

The system considers those records where the Supplier # is not empty.

Click the “Maintain Part Supplier Mapping” pushbutton to map the selected suppliers to the part.

To proceed, carry out the following

Select the “Edit Qty. Price Break” link at the bottom of the page to modify the quantity price break for the part.

What you can do in this page

Modify the type of inspection for the part

Modify the type of matching for the part

Modify the tolerance type for the part

Modify the type of inspection for the part

You can modify the type of inspection to be performed on the part.

Modify the option in the “Inspection Type” field to “None”, if inspection is not required for the parts supplied by the selected supplier.
Modify the option in the “Inspection Type” field to “Self”, if the part has to be checked by the maintenance controller or the person who receives the part.
Modify the option in the “Inspection Type” field to “By Inspector”, if a third party who is external to the company does the inspection. The system sets the field blank by default.

Modify the type of matching for the part

You can modify the type of matching for the part. You can perform different types of matching for the part, such as “Three Way at GR”, “Three Way at PO”, Four Way at GR” and “Four Way at PO”.

Modify the option in the “Matching Type” field to “Three Way at PO”, if you wish to match the invoiced quantity with the received quantity for a purchase order.
Modify the option in the “Matching Type” field to “Three Way at GR”, if you wish to match the invoiced quantity with the received quantity against each goods receipt document in a purchase order.
Modify the option in the “Matching Type” field to “Four Way at PO”, if you wish to match the invoiced quantity with the accepted quantity for a purchase order.
Modify the option in the “Matching Type” field to “Four Way at GR”, if you wish to match the invoiced quantity with the accepted quantity against each goods receipt document in a purchase order.

Modify the tolerance type for the part

You can modify the tolerance type for the part. You can allow tolerance either in terms of the quantity, value or both for the parts supplied.

Modify the option in the “Tolerance Type” field to “Quantity”, if you wish to allow tolerance in terms of quantity of parts supplied.
Modify the option in the “Tolerance Type” field to “Value”, if you wish to allow tolerance in terms of value of parts supplied.
Modify the option in the “Tolerance Type” field to “Both”, if you wish to allow tolerance in terms of both quantity and value of parts supplied.
Modify the option in the “Tolerance Type” field to “None”, if you do not wish to specify the tolerance type.