Recording terms and conditions during quotation

Select the “Terms and Conditions” tab in the "Edit Terms and Conditions" page.
Enter the following in the "Terms and Conditions" group box.

Advance Payable	Use the drop down list box to select the advance payable option as “Yes” or “No” to specify whether advance is payable for the specified repair order or not.
Advance Payable By Date	The date before which the advance amount has to be paid. Ensure that Advance payable by date is lesser or equal to the Specified Shipping date.
Advance Percent	The percentage of the advance payment to be made. (Decimal).
Advance Percent On	Use the drop down list box to specify whether the advance percentage is based on "Basic Value" or "Total Value".
Note: If “Advance percent” field is not blank, then ensure that “Advance Percent On” field also is not left blank.
Advance Payable	The actual amount payable. If you have specified a percent in the "Advance Percent" field, the system calculates the advance payable amount. (Decimal).
Advance Tolerance Percent	The tolerance percentage of the amount that has to be paid in advance (Decimal).
Pay Term	The code identifying the pay term (Alphanumeric, 25). However, if the repair order is being created for a group company, the pay term you select here must be valid in the group company. Help facility available.
Payment Mode	The mode in which the payment has to be made. Use the drop-down list box to specify the payment mode. The payment modes available are “Cheque”, “Demand Draft”, “Cash” and “Pay Order”. The system displays “Cheque” by default.
Payment Priority	Use the drop-down list box to select the priority of the payment to be made, which could be “Low”, “Normal” or “High”. The system displays “Normal” by default.
Matching Type	Invoice matching is the comparison of the quantity and the values of goods available at different points in the procurement process. The quantity ordered, the quantity received or the quantity accepted is matched with the quantity invoiced to ensure that payment is made for the proper quantity and value of items. Use the drop-down list box to specify the matching type. The system provides the following option:
	Four way at RO – when the invoice tolerance is checked at the total repair orders inspected quantity and amount and not on the individual goods receipt inspected quantity and amount. The system defaults this lone option. The system displays “Four way at GR” by default.
Pay to Supplier #	The code identifying the supplier to whom the payment is made (Alphanumeric, 45). Mandatory. The code must have been defined in the “Add Location Details” activity of the “Supplier” business component. However, if the repair order is being created for a group company, the pay to supplier # you select here must be valid in the group company. Help facility available.
Pay To Supplier Address ID	Use the drop down list box to select the pay to supplier address ID. The system displays the list of address IDs that are already defined in the pay to supplier. However, if the repair order is being created for a group company, the pay to supplier address ID you select here must be valid in the group company.
The system displays the following in the “Terms and Conditions” group box:
Pay To Supplier Address	The address of the supplier to whom the payment is to be made.
Enter the following:
Insurance Liability	Use the drop-down list box to specify who has to bear the insurance amount. The options available are:
	Ours – Indicates that the buyer has to bear the insurance amount.
	Supplier – Indicates that the supplier has to bear the insurance amount.
	Others – Indicates that the person other than the buyer and supplier has to bear the insurance amount.
DD Charges Borne By	Use the drop–down list box to specify whether the DD charges are to be borne by the "Repair Shop” or "Self".
Remarks	Any additional comments pertaining to terms and conditions (Alphanumeric, 255).

Specify the following in the “Special Warranty Terms” group box.

Under Warranty ?	Use the drop-down list box to indicate whether the parts are covered by a warranty agreement. The list box displays the following values: “Yes” and “No”.By default, this field displays ”No”, if not defined previously.
Warranty Basis	Use the drop-down list box to specify the basis for the warranty of the parts. The list box displays the following values: “Calendar”, “Usage” and “Both”.This field is mandatory, if the Under warranty is specified as “Yes”. However, you must not enter any value in this field, if the Under Warranty is set to “No”.
Reference Agreement #	The identification number of the warranty agreement.
Warranty Begins On	Use the drop-down list box to specify the date of commencement of warranty for the parts. The list box displays the following values: “Installation Date” and “Receipt Date”.This field is mandatory, if the Under warranty is specified as “Yes”. However, you must not enter any value in this field, if the Under Warranty is set to “No”.
Warranty Duration	The period during which the parts in the repair order will be covered by the warranty agreement. Specify the UOM for the effective warranty period in the drop-down list box beside the input field. This information is mandatory, if the Warranty basis is specified as “Calendar” or “Both”.
Flight Hours	The number of flight hours for which the parts in the repair order are will be covered by the warranty agreement. By default, the UOM defined for a flight hours in the Aircraft component is also displayed. This information is mandatory, if the Warranty basis is specified as “Usage” or “Both”.
Flight Cycles	The number of flight cycles for which the parts in the repair order are will be covered by the warranty agreement. By default, the UOM defined for a flight cycles in the Aircraft component is also displayed. This information is mandatory, if the Warranty basis is specified as “Usage” or “Both”.
Terms and References	The terms and conditions declared in the warranty agreement.