Confirming a repair order

This page allows you to confirm the repair order selected. Only repair orders that are in “Quoted” status can be confirmed. Tell me more

Select the “Confirm RO” link in the “Record Quotes” page.

The “Confirm Repair Order” page appears.

The system displays the following field:

Date Format

The format in which the date fields appears in this page. This format is displayed from the "User Preferences" business component based on the login user id. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Repair Order Info” group box:

Repair Order #	The number identifying the repair order which is to be confirmed.
Status	The status of repair order which could be “Quoted”.

Enter the following:

RO Type	Use the drop-down list box to select the type of repair order, which could be “Normal” or “Exchange”.
Exchange Type	Use the drop down list box to select exchange type of the component as “With Repair “ or “Flat”. Ensure that the exchange type is set to blank if the RO Type selected is “Normal”.

The system displays the following:

Repair Order Date	The date on which the repair order is raised.
Remarks	Any observations on the repair order confirmation.
BER	Indicates if the part is to be declared beyond economic repair or not.

Enter the following:

Remarks

Any additional information pertaining to confirming the repair order, (Alphanumeric, 255).

The system displays the following in the “Repair Shop Details” group box:

Repair Shop #	The number identifying the shop to confirm the repair order.
Repair Shop	The name of the shop.
Address	The address of the repair shop.
Contact Person	The person to be contacted in the repair shop.
Phone #	The telephone number of the repair shop.
Email	The electronic mail address of the repair shop.
Fax #	The fax number of the repair shop.

Enter the following in the “Repair Order Details” group box:

Priority	Use the drop-down list box to confirm the priority of the repair order that is already created. The system lists the options from the “Maintain Priority Codes” activity of “Logistic Common Master” business component that are in “Active” status.
Aircraft Reg #	The registration number of the aircraft on which the repair order is raised, (Alphanumeric, 30). Ensure that the registration number is valid and is defined in the “Create Aircraft Information” activity of the “Aircraft” business component. If the “Priority” of the repair order is “AOG”, then this field is mandatory. Help facility available.
Requested Repair Time	Use the drop-down list box to confirm the time requested for repair. The system lists “Days”, “Weeks” or “Months”. Ensure that this field is greater than zero.
Matl Return Authority #	The authorization number given to the repair shop, to return the component that has been declared BER, (Alphanumeric, 40). The operator gives the number to the repair shop. This field is mandatory when BER is set to “Yes” and “Salvage Action” is set as ”By Operator”.
Repair Shop Shipping Date	The date on which the component is expected to be shipped (Alphanumeric, 15). Mandatory. Ensure that this date is greater than or equal to the current date.
Shipping Date Control	Use the drop-down list box to confirm that the component is not to be shipped 15 days prior to the “Specified Shipping Date”. The system lists the options as “Yes” and “No”.
	Yes - when the date control is within the “Specified Shipping Date”.
	No - when the date control is not within the “Specified Shipping Date.
RO Category	Use the drop-down list box to select the category of the repair order to be amended. Mandatory. The system lists the categories as defined in the “Create Common Category” activity of “Logistic Common Master” business component, which are in “Active” status. Do not leave this field blank.
User Status	Use the drop-down list box to confirm the user status of repair order, as specified in the “Create User Status” activity of the “Logistics Common Master” business component and must be in “Active” status.

The system displays the following:

Stocking Location	The location where the component, that has to be repaired, is stocked.
From Warehouse #	The number identifying the warehouse from where the component is issued.

Enter the following in the “Repair Order Details” group box:

Return to Location	Use the drop-down list box to confirm the location to which the component should be returned after repair. The system lists the organization units where the “Good Receipt” business component is deployed.
Warehouse #	The code identifying the warehouse, (Alphanumeric, 10). Mandatory. You can select the warehouse numbers that have already been defined in the “Create Warehouse Information” activity of the “Storage Administration” business component, that are in the “Active” status. Ensure that the component is allowed for warehouse selection. Help facility available.
Core Return Option	Use the drop-down list box to confirm the change that is allowed on the component that is returned after the repair is performed. The following options are available:
	P/N Change Allowed – indicates that the part number can be changed. This is possible in case of any modification job carried out on the component.
	S/N Change Allowed – indicates that the part serial number can be exchanged with the existing part.
	P/N and S/N Change Allowed – indicates that the part and serial number can be changed. This means that the supplier is sending an exchange part with a different part number (alternate part) as that was shipped to him.
	No Change Allowed – indicates that no change is allowed on the returned component. This means that no modification to the part is allowed.

Note: If the Shop Job Type of the repair order is '”Component” or “Piece Part” and RO Type is “Exchange”, all the above-mentioned options are relevant except No Change Allowed. For RO Type “Normal” and Shop Job Type “Facility”, the system provides you with only one option – “No Change Allowed”.

The system displays the following:

Spares	Indicates whether the spares are shipped along with the component. The system displays “Shipped” or “Not Shipped”.
Buyer Group	The buyer group of the user that created the Repair Order.
Description	The textual description of the buyer group.
Ref. Document Type	The type of reference document, which could be “Work Order” or “Others”.
Ref. Document #	The number identifying the reference document.
Shop Job Type	The shop job type of the repair order.
Work Center #	The number identifying the work center.

Select the "Maint. Object & Work Scope Details" tab.

Select the “Part Details” tab.

Check the box in the “Select” column of the multiline, to select the work unit for deletion.
Click the Delete icon in the tool bar above the multiline, to delete the selected work unit.

Note: You can delete a work unit only when the “Work Unit Deletion” option is set as “Allowed” in the “Set Options” activity.

The Repair Order should not be in the “Confirmed” or “Authorized” status.

Click “Confirm RO” pushbutton to confirm the repair order.

Note: The system allows you to amend the repair order only during the duration specified in Price Held Firm Time field ensuing the Quotation Date. For example, with a Quotation Date of April 5th 2008 and a Price Held Firm Time of four days, the date on which you amend the repair order must lie between April 5th and April 9th 2008

The status of the repair order changes to “Confirmed” or "Authorized" depending upon the setting in Set Options for Auto Authorization. Further modifications will not be permitted, when the repair order is in the “Confirmed” status. The modifications can be done only in "Amend Repair Order" activity. The repair order is ready for authorization.

Note: This action is workflow-enabled. You can configure further processing of this document in the "Workflow Management" business component.

On Confirming the quote, the system sets the status of the newly added discrepancies as “Under Resolution” in the “Discrepancy Processing” business component.

The system updates the status as "No Fault Found" in the “Discrepancy Processing” business component for all those discrepancies against which no fault was reported by the repair agency (that is, the discrepancies for which the “Discrepancy” drop-down list box is set to "No Fault Found").

If the “Ref Document Type” is either “Others” or Blank”, then the repair order participating parameter consumption account will be fetched for finance postings.

If the “Ref Document Type” is either “Component Work Order”, “Hangar Work Order”, “Tech Log”, then the respective consumption accounts will be fetched for finance postings.

The system displays the following in the “Record Statistics” group box:

Created By	The name of the user, who created the repair order.
Created Date	The date on which the repair order was created.
Last Modified By	The name of the user, who last modified the repair order.
Last Modified Date	The date on which the repair order was last modified.

To proceed

Select the “Generate RO Report” link to see the report for the confirmed repair order.
Select the “View Warehouse Planning Parameter” link at the bottom of the page to know the storage and transit details of the warehouse, which receives parts after repair.
Select the ‘View Parts Under Repair” link at the bottom of the page to know the total quantity of the specific piece part/facility/component in the repair process.

Confirming a repair order – An overview

This page allows you to confirm the repair order selected. Only repair orders that are in “Quoted” status can be confirmed. You can confirm repair shop details such as shop number, contact person, and address, repair order details such as repair order type, date and shipping details such as shipping date, control and return to location.

Once the repair order is confirmed, the status changes to “Confirmed”.

However, if the total cost of the repair order for a single component is within the auto-authorization limit as defined in the Set Options activity, the system automatically authorizes the repair order and resets its status to “Authorized”. In case of a repair order for multiple parts / facilities / components, if the total cost for each part / component / facility is less than or equal to the auto-authorization limit, automatic authorization takes place. Conversely, the system does not auto-authorize if the total cost of even one part / facility exceeds the auto authorization limit and subsequently the status is set to “Confirmed”.

What you can do in this page

Modify repair order details before confirmation

You can edit the repair order details, if required, before confirmation.

Edit the details of the repair order, if required, in the “Repair Order Info”, “Repair Shop Details” and “Repair Order Details” group boxes.

Click the “Confirm RO” pushbutton, to confirm the repair order.