Selecting the request for quotation for viewing

This page allows you to select the request for quotation for viewing. Tell me more.

Select the “View RFQ” link under the “RFQ” business component.

The “Select RFQ” page appears.

The system displays the following.

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following in the “Direct Entry” group box if you know the RFQ number whose details you wish to view.

RFQ #

A number identifying the request for quotation (Alphanumeric, 15).

Select the “View RFQ Information” link along side the field, to view the request for quotation details.

Enter the following in the “Search Criteria” group box to search for the request for quotation. Data entry in the following is optional.

RFQ #	A number identifying the request for quotation (Alphanumeric, 15). You can enter the request for quotation number in full or specify it partially using the “*” character. The system retrieves all the request for quotation whose request for quotation numbers are similar to the number entered here. Leave this field blank, to retrieve all the request for quotations.
RFQ (Base / Supplier)	Use the drop-down list box to select either “Base RFQ” or “Supplier based RFQ”. The system leaves the field blank by default.

Note: Base RFQ is the RFQ which has Supplier Selected in it and the Supplier based RFQ is the RFQ which is generated from Base RFQ after Suppliers have been selected for that RFQ and clicking “Generate RFQ #” Pushbutton in Edit Supplier Selection.

RFQ Date From

The starting date in the range of request for quotation dates from which the request for quotation details must be retrieved (Date Format). The system lists all the request for quotations that are raised later than this date. The system displays the date one month earlier than the system date by default. Leave this field blank, to retrieve all the request for quotations irrespective of the starting date.

Note: The “From RFQ Date” must be less than or equal to “To RFQ Date”.

RFQ Date To

The ending date, in the range of request for quotation dates, until which the request for quotation details must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the request for quotations that are raised till this date. If this field is left empty, then the system retrieves all the request for quotation’s raised on the date entered in the from date till the system date. Leave this field blank to retrieve all the request for quotations, irrespective of the ending date. The system displays the current server date by default.

Note: If from and to dates are the same, then the system retrieves all the request for quotations raised on the date.

Part #	The part number (Alphanumeric, 40). You can enter the part number in full or specify it partially using the “*” character. The system retrieves all the purchase order whose part numbers are similar to the number entered here. Leave this field blank, to retrieve all the POs irrespective of the part number.
RFQ Type	Use the drop-down list box to select the type of the request for quotation. The RFQ can be of the following types: “Competitive Bidding" and "Selective". The system leaves this field blank by default.
Supplier #	A code identifying the supplier (Alphanumeric, 45). You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all the request for quotation’s whose supplier numbers are similar to the number entered here. Leave this field blank, to retrieve all the request for quotations irrespective of the supplier.
RFQ Category	Use the drop-down list box to select the category of the request for quotation document. The system lists all the active RFQ categories that are defined in the “Create Common Category“ activity of the “Logistics Common Master” business component. The system sets the field to blank by default.
Status	Use the drop-down list box to select the status of the request for quotation. The system lists the following values: “Cancelled”, “Draft”, “Fresh” and “Quoted”. The system sets the field to blank by default.
User Status	Use the drop-down list box to select the user status of the request for quotation document. The system lists all the active RFQ user status that are defined in the “Create User Status “ activity of the “Logistics Common Master” business component. The system sets the field to blank by default.
Created By	The name of the user who created the RFQ.
Buyer Group	Use the drop-down list box to select the buyer group to which the buyer is associated. The system sets the field to blank by default.

Click the “Search” pushbutton to search for the request for quotation.

The system displays the following in the “Search Results” multiline.

RFQ #	The request for quotation retrieved by the system.
RFQ Date	The date on which the request for quotation was raised.
Status	The status of the request for quotation document.
Supplier #	The code that identifies the supplier.
Supplier Name	The name of the supplier corresponding to the supplier code.
RFQ Type	The type to which the request for quotation belongs.
RFQ Category	The category to which the request for quotation belongs.
Created By	The name of the user who created the RFQ.
Buyer Group	A unique code that identifies the buyer group to which the buyer is associated.
User Status	The User Status of the request for quotation document.
Reason	The comment given while canceling the RFQ.

Click the hyperlinked request for quotation number in the multiline, to view the request for quotation details.

To proceed, carry out the following

- Select the “Generate RFQ Report” link at the bottom of the page to generate the RFQ report.

Selecting the request for quotation for viewing – An overview

This page allows you to select the request for quotation for viewing. You can directly enter the request for quotation number or carry out a search, using request for quotation number, date range of the request for quotation, type and category of the request for quotation, part covered, supplier selected, RFQ (Base/Supplier), status or user status. The system displays the request for quotation number, the date of the request for quotation raised, type and category of the RFQ, supplier, user status and status of RFQ. The system retrieves the request for quotation based on the search criteria entered.