Authorize Quotation – A summary of the activity

This activity allows you to authorize quotations, which are in “Confirm”, status. Only authorized quotations can be used for creating Purchase Order. This page allows you to select and authorize the quotation. You can also view the quotation details before authorizing. You can carry out a search using quotation number, date on which the quotation is raised, type of the quotation, RFQ number, status, or user status. The system displays the quotation details in the multiline as per the search criteria. You can select multiple quotations in the multiline and authorize or reject them all at once. You can specify the reason for rejection of the quotation.

Only quotations that are in the “Confirm” status can be authorized. Upon authorization, the system updates the status of the quotation to “Authorized”, and stores the login user ID and the server date along with the modification details. The authorized quotation cannot be modified but can only be amended. If the quotation is rejected, the status changes to “Rejected”. The user can go to the main page and authorize the quotation at line level indicating which parts can be used for creating purchase order.

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