Generating RFQ Report

You can generate the report that contains all the details pertaining to the request for quotation.

Select the “Generate RFQ Report” link under the “Procurement Reports” business component.

The “Generate RFQ Report” page appears.

Enter the following in the “Report Criteria” group box to search for request for quotation. Data entry in the following fields is optional:

From RFQ #	The starting number in the range of RFQ numbers for which the RFQ report is required (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character.
To RFQ #	The ending number in the range of RFQ numbers for which the RFQ report is required (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character.
RFQ Date From	The starting date in the range of dates of the RFQ (Date Format).
RFQ Date To	The ending date in the range of dates of the RFQ (Date Format).
Part #	The number identifying the part for which the RFQ is raised (Alphanumeric, 40).
RFQ Type	Use the drop-down list box to select the type of the request for quotation. The system lists the following values: "Competitive Bidding" and "Selective". Competitive Bidding: Details of all the Items in RFQ will be sent to the selected suppliers. Selective: The user can selectively send the details of the line number to different suppliers. This means, if the RFQ has five line numbers, you can send the details of three line numbers to one supplier, four line numbers to the second supplier, five line numbers to another supplier and so on.
Supplier #	The code identifying the supplier of the item (Alphanumeric, 45).
RFQ Category	Use the drop-down list box to select the category of the request for quotation document. The system lists all the active RFQ categories that are defined in the “Create Common Category“ activity of the “Logistics Common Master” business component.
Status	Use the drop-down list box to specify the RFQ status. The status of the RFQ could be Draft", "Fresh" or "Quoted".
User Status	Use the drop-down list box to assign a user-defined status for the request for quotation. The system lists all the 'active' user statuses defined in the “Create User Status” activity in the “Logistics Common Master” business component.
Created By	The name of the user who created the RFQ (Alphanumeric, 30).
Buyer Group	The group identifying a set of buyers (Alphanumeric, 25).
RFQ Location	Use the drop-down list box to specify the location in which the RFQ is raised. The system lists all the organization units in which the RFQ can be raised.
RFQ (Base / Supplier)	Use the drop-down list box to select the base RFQ or supplier-based RFQ (Alphanumeric, 25).

Click the “Search” pushbutton to display the search results.

The system displays the following in the “Search Results” multiline:

RFQ #	The number identifying the RFQ.
RFQ Date	The date on which the RFQ is created.
Status	The RFQ status that could be Draft", "Fresh" or "Quoted".
Supplier #	The code identifying the supplier of the item.
Supplier Name	The name of the supplier.
RFQ Type	Indicates whether the RFQ type is “Selective” or “Competitive”.
RFQ Category	The category to which the RFQ belongs.
Created By	The name of the user who created the RFQ.
Buyer group	The buyer group to which the login user is mapped.
User Status	The user-defined status for the request for quotation.
Reason	The reason or comments pertaining to the RFQ.

Check the box in the “Select” column of the multiline to select the RFQ for generating the RFQ report details.
Enter the following field:

Select All

Check this box to select all the RFQs listed in the multiline.

Enter the following field in the “Report Options” group box:

Report Action

Use the drop-down list box to select the report action. The system lists the following options:

Print – Select this option to print the request for quotation report.
View Report – Select this option to view the request for quotation report.

Select the “Generate RFQ Document Report” link to generate the request for quotation report.