Generating Purchase Order Report

You can generate the report that contains all the purchase order details.

Select the “Generate Purchase Order Report” link under the “Procurement Reports” business component.

The “Generate Purchase Order Report” page appears.

Enter the following in the “Search Criteria” group box to search for purchase order. Data entry in the following fields is optional:

From PO #	The starting number in the range of purchase order numbers for which the PO report is required (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character.
To PO #	The ending number in the range of purchase order numbers for which the PO report is required (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character.
PO Date From	The starting date in the range of dates of the purchase order (Date Format).
PO Date To	The ending date in the range of dates of the purchase order (Date Format).
Part #	The number identifying the part for which the purchase order is raised (Alphanumeric, 40).
PO Type	Use the drop-down list box to specify the PO type for which the report must be generated. The PO can be of the following type:
	General – The purchase order, which can have any stockable items.
	Express – The purchase order raised in the case of urgent situations. For example, a PO can be created against a supplier, for a part that is not mapped to that supplier. The system maps the part to the supplier after creating the PO.
	DropShip – The purchase order raised for a high value item, where you specify the location to deliver the shipment.
	Sample – The purchase order raised for sample parts. The supplier can supply these parts free of cost. The system displays “General” by default.
Supplier #	The code identifying the supplier of the item (Alphanumeric, 45).
PO Category	Use the drop-down list box to specify the category of the PO. All the categories irrespective of the status, defined in the “Create Quick Codes” activity are available for selection.
Part Type	Use the drop-down list box to specify the type of the part for which the purchase order is raised. The system provides the options “Raw material”, “Component”, “Expendable”, “Tool”, “Consumable”, “Kit” and “Miscellaneous”.
PO Status	Use the drop-down list box to specify the PO status. The status of the PO could be "Draf't”, “Fresh”, ”Under Authorization”, "Open", "Partially Amended", "Amended", "Held", "ShortClosed", "NT Closed", "Closed" and "Cancelled".
PO Priority	Use the drop-down list box to specify the priority of the purchase order. The system lists "AOG", "Critical", "Expedite" and "Routine" as options.
PO Location	Use the drop-down list box to specify the location in which the purchase order is raised. The system lists all the organization units in which the can be raised.

Click the “Search” pushbutton to display the search results.

The system displays the following in the “Search Results” multiline:

PO #	The number identifying the purchase order.
PO Amendment #	The number identifying the amendment purchase order.
PO Date	The date identifying the purchase order.
Supplier #	The code identifying the supplier of the item.
Supplier Name	The name of the supplier.
PO Status	The status of the purchase order.
PO Type	The type of the purchase order, which could be “General”, “Express”, “DropShip” or “Sample”.
PO Category	The category to which the purchase order belongs.
PO Priority	The priority of the purchase order.
PO Location	The location in which the purchase order is raised.

Check the box in the “Select” column of the multiline to select the purchase order for generating the purchase order report details.
Enter the following field:

Select All

Check this box to select all the purchase orders listed in the multiline.

Enter the following field in the “Report Options” group box:

Report Action

Use the drop-down list box to select the report action. The system lists the following options:

Print – Select this option to print the purchase order report.
View Report – Select this option to view the purchase order report.

Select the “Generate Purchase Order Report” link to generate the purchase order report details.