Generating BPO MIS Report

This is a typical analytical report used by supervisors and managers for decision support needs.

Select the “Generate BPO MIS Report” link under the “Procurement Reports” business component.

The “Generate BPO MIS Report” page appears.

Enter the following in the “Report Criteria” group box. Data entry in the following fields is optional:

From BPO #	The starting number in the range of blanket purchase order numbers for which the report is required (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character.
To BPO #	The ending number in the range of blanket purchase order numbers for which the report is required (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character.
BPO Date From	The starting date in the range of dates of the blanket purchase order (Date Format).
BPO Date To	The ending date in the range of dates of the blanket purchase order (Date Format).
Agreement #	The code that identifies the supplier’s reference based on the agreement document (Alphanumeric, 40).
BPO Type	Use the drop-down list box to select the BPO type for which the report must be generated. The BPO type could be one of the following:
	Rate - The type of BPO in which the part is bought at a fixed rate. This rate is valid for a given period (The BPO validity period).
	Quantity - The type of BPO in which there exists a long-term agreement on the quantity that will be ordered. This quantity is total quantity required across locations.
	Value – This type of BPO specifies the total business that is guaranteed to the supplier on a set of parts. The total order value of all the parts will be equal to this value.
Supplier #	The code identifying the supplier of the item (Alphanumeric, 45).
BPO Category	Use the drop-down list box to select the category of the BPO. The system lists all the categories defined in the “Create Common Category” activity from “Logistic Common Master” business component.
Buyer Group	The group identifying a set of buyers (Alphanumeric, 25).
BPO Status	Use the drop-down list box to specify the BPO status for which the report must be generated. The status of the BPO could be "Draf't”, “Fresh”, ”Under Authorization”, "Open", "Partially Amended", "Amended", "Held", "ShortClosed", "NT Closed", "Closed" and "Cancelled".
Part #	The number identifying the part (Alphanumeric, 40).
BPO Location	Use the drop-down list box to specify the location in which the blanket purchase order is raised. The system lists all the organization units in which the BPO can be raised.
Part Type	Use the drop-down list box to specify the type of the part. The system provides the options “Raw material”, “Component”, “Expendable”, “Tool”, “Consumable”, “Kit” and “Miscellaneous”.

Enter the following field in the “Report Options” group box:

Report Action

Use the drop-down list box to select the report action. The system lists the following options:

Print – Select this option to print the report.
View Report – Select this option to view the report.

Sort By

Use the drop-down list box to specify the field by which the report must be sorted. The report can be sorted based on “BPO # ", "BPO Date", "BPO Location", "BPO Type", "BPO Status" or "Supplier".

Select the “Generate BPO Status Report” link to generate the blanket purchase order status report.