Process approved occurrence report

This page allows you to modify or process the occurrence reports.

Select the “Process Approved Occurrence Report” link in the “Select Occurrence Report” page. Alternatively, select the hyperlinked occurrence report number in the multiline of the same page.

The “Process Approved Occurrence Report” page appears.

The system displays the following field:

Date & Time Format

The format in which the date and time fields are displayed. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the "Enterprise Modeling" business component by default.

The system displays the following fields in the “Reference Details” group box:

Occurrence Report #	The number identifying the occurrence report generated for every occurrence recorded by the pilot or mechanic. The occurrence report should be in “Approved” status.
Status	The status of the occurrence report document, which could be “Approved” or "Processed".
Reporting Exe. Unit	The execution unit in which the occurrence had been reported.

The system displays the following fields in the “Occurrence Details” group box:

Occurrence Type	The type of occurrence, which could be “Aircraft Related-Maint”, "Aircraft Related-Non Maint", "Personnel Related”, “Spill”, “Tool / Equipment”, “Vehicle Related”, “Scheduled Maintenance” or “Unscheduled Maintenance”.
Date & Time of Occurrence	The date and time of occurrence.
Modify the following fields, if required:
Location of Occurrence	The location at which the event occurred (Alphanumeric, 16). Mandatory.
Business Unit	Use the drop-down list box to specify the operations business unit where the event occurred. Mandatory. The system lists all the quick codes of the type “Business Unit” that are defined in the “Create Flight Log / Occurrence Report Attributes” activity of the “Common Master” business component.
Customer Call Sign	The code associated with every customer job (Alphanumeric, 20). The code entered here should be a valid customer call sign as defined in the “Maintain Customer Call Sign Information” activity of the “Common Master” business component. Help facility available.
The system displays the following fields:
Customer	The name of the customer.
AOG?	Indicates whether the aircraft is grounded for “Scheduled Maintenance” or “Unscheduled Maintenance”.
Modify the following fields, if required:
Was Personnel Injury Involved?	Use the drop-down list box to specify whether the occurrence has caused injury to the personnel. Mandatory. The system lists the options “Yes” and “No”. The system leaves this field blank by default.
Was Property Damaged?	Use the drop-down list box to specify whether the occurrence has caused property damage. Mandatory. The system lists the options “Yes” and “No”. The system leaves this field blank by default.
Emergency Maneuver Req’d?	Use the drop-down list box to specify whether the occurrence had required any emergency procedure. Mandatory. The system lists the options “Yes” and “No”. The system leaves this field blank by default.
Flight Deviation?	Use the drop-down list box and set the field to “Yes”, if the flight has deviated from its original route, due to the occurrence. Select “No” otherwise. The system leaves the field blank by default. Data entry in this field is mandatory, if the occurrence report is of the type “Aircraft Related– Maint”, “Aircraft Related–NonMaint”, “Scheduled Maintenance” or “Unscheduled Maintenance”.

The system displays the following field:

Freeze Aircraft Record?

Indicates whether the occurrence has resulted in freezing of the aircraft record.

The system displays the following fields in the "Reporting Details" group box:

Reported by	The code of the employee who reported the occurrence.
Reporting Employee	The name of the employee who reported the occurrence.

Enter the following field in the “Reporting Details” group box:

Reporting Station

The station at which the occurrence has been reported (Alphanumeric, 32). By default, the system displays the station mapped to the login organization unit, defined in the “Enterprise Setup” business component.

Help facility available.

The system displays the following fields in the “Aircraft Details” group box:

Aircraft Reg #	The registration number of the aircraft.
Aircraft Model #	The model number of the aircraft.
Base /Workcenter	The base with which the aircraft is associated, or the work center where the event occurred.
No. of Pax	The number of passengers traveling in the aircraft.
Fuel On Board	The amount of fuel on board for the aircraft.
T/O Gross Weight	The gross weight of the aircraft during take-off.
C.G	The weight of the aircraft carried by the aircraft.
Est. Acft. Unavail. Time(hours)	The estimated time the aircraft is not available for service, after the occurrence.
Est. Unavail. Time to Cust(hours)	The estimated time for which the aircraft is not available to the customer, until replacement is done for the aircraft.
Was Aircraft Replaced?	Indicates whether the damaged aircraft has been replaced.
Replacement Date & Time	The date and time during which the damaged aircraft had been replaced.

The system displays the following fields in the “Replacement Details” group box:

Aircraft Reg #	The registration number of the aircraft.
Aircraft Model #	The model number of the aircraft.

Modify the following fields in the “Employee Details” multiline, if required:

Duty	Use the drop-down list box to specify the duty of the employee. The system lists the options “Pilot”, Co-pilot”, “Mechanic” and “Others”. The system leaves this field blank by default.
Note: The options “Pilot” and “Co-Pilot” cannot be duplicated in the multiline.
Employee #	The unique code of the employee (Alphanumeric, 20). The employee code must be a valid employee code as defined in the “Employee Information” business component. Help facility available.
The system displays the following field in the “Employee Details” multiline:
Employee Name	The name of the employee.
Modify the following fields, if required:
Schedule	Use the drop-down list box to specify the schedule, in days, in which the employee works. The system lists the options "5", "7", "8", "14", "28", "35" and "Other". The system leaves this field blank by default. Data entry in this field is mandatory, if you have entered a value in the “Employee #” field.
Consecutive Days Worked	The consecutive days worked by the employee as per the schedule, before the event occurred (Alphanumeric, 25). Data entry in this field is mandatory, if the “Employee #” field is entered.
Overtime?	IUse the drop-down list box to specify whether the employee was working overtime. The system displays blank along with the options “Yes” and “No”. The system sets this field to “No” by default.
Note: If the “Overtime?” field is set as “No” and the “Schedule” field is not set as “Other”, ensure that the “Consecutive Days Worked” field is not greater than the value entered in the “Schedule” field.
Remarks	The additional comments pertaining to the employee (Alphanumeric, 255).

Note: Ensure that at least one record is entered in the multiline.

Ensure that “Duty”, “Schedule” and “Consecutive Days Worked” fields are entered for each employee.

The system displays the following fields in the “Operation Details” group box:

Occurrence Occurred During	Indicates whether the event occurred during “Pilot Activity”, “AMT Activity” or “Others”.
Note: If this field is set to “Pilot Activity”, there must be at least one employee record in the “Employee Details” multiline with “Duty” field as “Pilot”. If this field is set to “AMT Activity”, there must be at least one employee record in the “Employee Details” multiline with “Duty” field as “Mechanic”.
Phase of Operations	The phase of aircraft during which the event occurred.

The system displays the following field in the “Incident Details” multiline:

Incident Type	The type of incident associated with an occurrence.
Incident	The incident associated with an occurrence.
Description	The textual description of the incident.
Remarks	The additional comments pertaining to the incident.
ATA #	The ATA chapter number corresponding to the incident.
Chapter Description	The textual description of the ATA chapter.

The system displays the following fields in the “Occurrence Related Discrepancy Details” group box:

Discrepancy	The textual description of the reported discrepancy. Zoom facility available.
Discrepancy #	The number identifying the reported discrepancy.
Click the hyperlinked discrepancy number, to view the discrepancy details.
Record Status	The record status of the reported discrepancy.
ATA #	The ATA chapter number corresponding to the reported discrepancy.
Fault #	The number identifying the fault that led to the reported discrepancy.

Modify the following field in the “Occurrence Account Details” group box, if required:

Occurrence Account	The textual description of the occurrence (Alphanumeric, 2000). Mandatory. Zoom facility available.
The system displays following fields in the “Occurrence Account Details” group box:
File Name	The name of the document attached to the occurrence report.
Acft. Rel. to Maint.	The time at which the aircraft was released to maintenance.

The system displays the following fields in the “Approval Details” group box:

Total Flight Hours	The total flight hours of aircraft at the date and time of occurrence.
Total Take Offs	The total number of take offs for the aircraft at the time of the occurrence.
Work Center #	The work center to which the discrepancy / technical log is associated.
Remedial Action Taken	The remedial action taken to resolve the discrepancy. Zoom facility available.
Approver Comments	Any additional comments pertaining to the approval of the occurrence report by the operations manager, area manager or the maintenance manager. Zoom facility available.
Modify the following field, if required:
Preventable?	Use the drop-down list box to specify whether the occurrence is preventable. Mandatory. The system lists the options “Yes” and “No”. The system leaves this field blank by default.
The system displays the following fields:
Customer Aircraft Lost Time	The actual time for which the aircraft was not available to the customer, after the occurrence.
File Name	The name of the document attached to the occurrence report.
Acft. Rel. to Service	The time at which the aircraft was released to service, after performing the maintenance process.
Approved by	The code identifying the employee who approved the occurrence report. The system displays the code of the login employee by default.
Approving Employee	The name of the employee who approved the occurrence report. The system displays the name of the employee by default.

Enter the following fields in the “Safety Department Information” group box:

Occurrence Category	Use the drop-down list box to specify the category of the occurrence. Mandatory. The system lists all the quick codes of type "Occurrence Category" defined in "Create Flight Log / Occurrence Reports Attributes" activity of "Common Master" business component. The system leaves this field blank by default.
RCA Ref #	The number identifying the reference document for preventable occurrences (Alphanumeric, 40).

Check one or more of the following boxes, to specify the “Occurrence Classification”:

Accident	Check this box to indicate that the occurrence was due to an accident.
AIR	Check this box to indicate that the occurrence is specified through Accident Information Report (AIR).
MMIR	Check this box to indicate that the occurrence is specified through Maintenance Malfunction Information Report (MMIR).
SDR	Check this box to indicate that the occurrence is specified through Structural Deviation Report (SDR).
Close Call	Check this box to indicate that the occurrence is specified as Close Call.
Hazard	Check this box to indicate that the occurrence is hazardous.
Others	Check this box when the occurrence cannot be classified under any of the above.

Enter the following fields:

Comments	Any additional remarks given by the safety department personnel while updating the safety information (Alphanumeric, 255). Zoom facility available.
Customer Reportable?	Use the drop-down list box to select the “Yes” option if the occurrence is reportable by the customer. Else, select “No”. The system leaves this field blank by default. Mandatory.
FAA Reportable?	Use the drop-down list box and select “Yes”, if the Occurrence is to be reported to FAA. If any of the check boxes “Accident”, “AIR”, “MMIR”, and “SDR” is checked, then this drop-down list box is automatically set as “Yes”. Else, select “No”. The system leaves this field blank by default. Mandatory.
File Name	The name of the document attached to the occurrence report (Alphanumeric, 50). Help facility available.

Select the “View File” link provided alongside, to view the file details.
Enter the following fields:

User Status

Use the drop-down list box to specify the user-defined status of the occurrence report to be processed. The system lists all the quick codes of type "User Status" defined in "Create Flight Log / Occurrence Reports Attributes" activity of "Common Master" business component. The system leaves this field blank by default.

Processed Date

The date on which the occurrence report is processed (Date Format). The system displays the current server date by default.

Processed by

The code identifying the employee who processed the occurrence report (Alphanumeric, 20). The system displays the code of the login employee by default.

Help facility available.

The system displays the following field:

Processing Employee

The name of the employee who processed the occurrence report.

Click the “Process Occ. Report” pushbutton to process the approved occurrence report.

Note: This action is workflow-enabled. Notification messages can be sent as per the settings you have defined in the "Workflow Management" business component.

The system updates the status of the occurrence report as “Processed”. Also, the system updates the current server date and login user ID in the “Processed Date” and “Processed by” fields.

The system displays the following fields in the “Record Statistics” group box:

Created by	The name of the employee who created the occurrence report.
Created Date	The date on which the occurrence report is created.
Confirmed by	The name of the employee who confirmed the occurrence report.
Confirmed Date	The date on which the occurrence report is confirmed.
Approved by	The name of the employee who approved the occurrence report.
Approved Date	The date on which the occurrence report is approved.

Processing Approved Occurrence Report – An overview

This page allows you to process an approved occurrence report that is prepared for unexpected events such as bird hit on an aircraft, or other occurrences such as personnel injury, tool damage or property damage. You can process the occurrence report that is in “Approved” status. The processed occurrence report can be modified many times.