Approve occurrence report

This page allows you to modify or approve the occurrence reports.

Select the “Approve Occurrence Report” link in the “Select Occurrence Report” page. Alternatively, select the hyperlinked occurrence report number in the multiline of the same page.

The “Approve Occurrence Report” page appears.

The system displays the following field:

Date & Time Format

The format in which the date and time fields are displayed. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the "Enterprise Modeling" business component by default.

The system displays the following fields in the “Reference Details” group box:

Occurrence Report #	The number identifying the occurrence report generated for every occurrence recorded by the pilot or mechanic.
Status	The status of the occurrence report document, which could be “Confirmed” or "Approved".
Reporting Exe. Unit	The execution unit in which the occurrence had been reported.

The system displays the following fields in the “Occurrence Details” group box:

Occurrence Type	The type of occurrence, which could be “Aircraft Related-Maint”, "Aircraft Related-Non Maint", "Personnel Related”, “Spill”, “Tool / Equipment”, “Vehicle Related”, “Scheduled Maintenance” or “Unscheduled Maintenance”.
Date & Time of Occurrence	The date and time of occurrence.
Modify the following fields, if required:
Location of Occurrence	The location at which the event occurred (Alphanumeric, 16). Mandatory.
Business Unit	Use the drop-down list box to specify the operations business unit where the event occurred. Mandatory. The system lists all the quick codes of the type “Business Unit” that are defined in the “Create Flight Log / Occurrence Report Attributes” activity of the “Common Master” business component.
Customer Call Sign	The code associated with every customer job (Alphanumeric, 20). The code entered here should be a valid customer call sign as defined in the “Maintain Customer Call Sign Information” activity of the “Common Master” business component. Help facility available.
The system displays the following fields:
Customer	The name of the customer.
AOG?	Indicates whether the aircraft is grounded for “Scheduled Maintenance” or “Unscheduled Maintenance”.
Modify the following fields, if required:
Was Personnel Injury Involved?	Use the drop-down list box to specify whether the occurrence has caused injury to the personnel. Mandatory. The system lists the options “Yes” and “No”. The system leaves this field blank by default.
Was Property Damaged?	Use the drop-down list box to specify whether the occurrence has caused property damage. Mandatory. The system lists the options “Yes” and “No”. The system leaves this field blank by default.
Emergency Maneuver Req’d?	Use the drop-down list box to specify whether the occurrence had required any emergency procedure. Mandatory. The system lists the options “Yes” and “No”. The system leaves this field blank by default.
Flight Deviation?	Use the drop-down list box and set the field to “Yes”, if the flight has deviated from its original route, due to the occurrence. Select “No” otherwise. The system leaves the field blank by default. Data entry in this field is mandatory, if the occurrence report is of the type “Aircraft Related– Maint”, “Aircraft Related–NonMaint”, “Scheduled Maintenance” or “Unscheduled Maintenance”.

The system displays the following field:

Freeze Aircraft Record?

Indicates whether the occurrence has resulted in freezing of the aircraft record.

The system displays the following fields in the "Reporting Details" group box:

Reported by	The code of the employee who reported the occurrence.
Reporting Employee	The name of the employee who reported the occurrence.

Enter the following field in the “Reporting Details” group box:

Reporting Station

The station at which the occurrence has been reported (Alphanumeric, 32). By default, the system displays the station mapped to the login organization unit, defined in the “Enterprise Setup” business component.

Help facility available.

The system displays the following fields in the “Aircraft Details” group box:

Aircraft Reg #	The registration number of the aircraft.
Aircraft Model #	The model number of the aircraft.
Base /Workcenter	The base to which the aircraft is associated with, or the work center where the event occurred.
No. of Pax	The number of passengers traveling in the aircraft.
Fuel On Board	The amount of fuel on board for the aircraft.
T/O Gross Weight	The gross weight of the aircraft during take-off.
C.G	The weight of the aircraft carried by the aircraft.
Est. Acft. Unavail. Time(hours)	The estimated time the aircraft is not available for service, after the occurrence
Est. Unavail. Time to Cust(hours)	The estimated time for which the aircraft is not available to the customer, until replacement is done for the aircraft.
Was Aircraft Replaced?	Indicates whether the damaged aircraft has been replaced.
Replaced Date & Time	The date and time during which the damaged aircraft had been replaced.

The system displays the following fields in the “Replacement Details” group box:

Aircraft Reg #	The registration number of the aircraft.
Aircraft Model #	The model number of the aircraft.

Modify the following fields in the “Employee Details” multiline, if required:

Duty	Use the drop-down list box to specify the duty of the employee. The system lists the options “Pilot”, Co-pilot”, “Mechanic” and “Others”. The system leaves this field blank by default.
Note: The options “Pilot” and “Co-Pilot” cannot be duplicated in the multiline.
Employee #	The code of the employee (Alphanumeric, 20). The employee code must be a valid employee code as defined in the “Employee Information” business component. Help facility available.
The system displays the following field in the “Employee Details” multiline:
Employee Name	The name of the employee.
Modify the following fields, if required:
Schedule	Use the drop-down list box to specify the schedule, in days, in which the employee works. The system lists the options "5", "7", "8", "14", "28", "35" and "Other". The system leaves this field blank by default. Data entry in this field is mandatory, if you have entered a value in the “Employee #” field.
Consecutive Days Worked	The consecutive days worked by the employee as per the schedule, before the event occurred (Alphanumeric, 25). Data entry in this field is mandatory, if the “Employee #” field is entered.
Overtime?	Use the drop-down list box to specify whether the employee was working overtime. The system displays the blank along with the options “Yes” and “No”. The system sets this field to “No” by default.
Note: If the “Overtime?” field is set as “No” and the “Schedule” field is not set as “Other”, ensure that the “Consecutive Days Worked” is not greater than the value entered in the “Schedule” field.
Remarks	The additional comments pertaining to the employee (Alphanumeric, 255).

Note: Ensure that at least one record is entered in the multiline.

Ensure that “Duty”, “Schedule” and “Consecutive Days Worked” fields are entered for each employee.

The system displays the following fields in the “Operation Details” group box:

Occurrence Occurred During	Indicates whether the event occurred during “Pilot Activity”, “AMT Activity” or “Others”.
Note: If this field is set to “Pilot Activity”, there must be at least one employee record in the “Employee Details” multiline with “Duty" field as “Pilot”. If this field is set to “AMT Activity”, there must be at least one employee record in the “Employee Details” multiline with “Duty” field as “Mechanic”.
Phase of Operations	The phase of aircraft during which the event occurred.

The system displays the following field in the “Incident Details” multiline:

Incident Type

The type of incident associated with an occurrence.

Modify the following field, if required:

Incident

The incident associated with an occurrence (Alphanumeric, 16). Ensure that the incident is in "Active" status as defined in the “Maintain Incident Information” activity of the “Common Master” business component.

Help facility available.

The system displays the following field:

Description

The textual description of the incident.

Modify the following field, if required:

Remarks

The additional comments pertaining to the incident (Alphanumeric, 255).

The system displays the following fields:

ATA #	The ATA chapter number corresponding to the incident.
Chapter Description	The textual description of the ATA chapter.

Note: Ensure that at least one record is selected in the multiline.

The system displays the following fields in the “Occurrence Related Discrepancy Details” group box:

Discrepancy	The textual description of the reported discrepancy.
Discrepancy #	The number identifying the reported discrepancy.
Click the hyperlinked discrepancy number, to view the discrepancy details.
Record Status	The record status of the reported discrepancy.
ATA #	The ATA chapter number corresponding to the reported discrepancy.
Fault #	The number identifying the fault that led to the reported discrepancy.

Note: If the “Discrepancy Record Status for Occ. Approval” option is set as “Deferred Status” in the “Set Options” activity, the record status of the discrepancy associated with the selected occurrence report should be in “Deferred” status, or in any of the terminating statuses “Canceled”, “Closed”, “Transferred”, “Retired” or “No Fault Found”.

Modify the following field in the “Occurrence Account Details” group box, if required:

Occurrence Account	The textual description of the occurrence (Alphanumeric, 2000). Mandatory.
The system displays following fields in the “Occurrence Account Details” group box:
File Name	The name of the document attached to the occurrence report.
Acft. Rel. to Maint.	The time at which the aircraft was released to maintenance.

The system displays the following fields in the “Approval Details” group box:

Total Flight Hours	The total flight hours of the aircraft at the time of occurrence.
Total Take Offs	The total number of take offs for the aircraft at the time of occurrence.
Work Center #	The work center to which the discrepancy / technical log is associated.
Remedial Action Taken	The remedial action taken to resolve the discrepancy.

Enter the following fields:

Approver Comments	Any additional comments pertaining to the approval of the occurrence report by the operations manager, area manager or the maintenance manager (Alphanumeric, 255). Mandatory.
Preventable?	Use the drop-down list box and select the “Yes” option if the occurrence is preventable. Else, select “No”. Mandatory. The system displays blank by default.
Customer Aircraft Lost Time	The actual time for which the aircraft was not available to the customer, after the occurrence (Numeric in Hours). Mandatory. Leave this field blank if the occurrence is of type “Personnel Related”, “Spill”, “Tool/Equipment” or “Vehicle Related”. Enter “0” in this field, if the “Was Aircraft Replaced?” field in the “Create Occurrence Report” activity is set to “Not Required”.
File Name	The name of the document attached to the occurrence report. Help facility available.

Select the “View File” link provided alongside, to view the file details.

The system displays the following field:

Acft. Rel. to Service

The time at which the aircraft was released to service, after performing the maintenance process.

Enter the following fields:

User Status

Use the drop-down list box to assign a user-defined status for tracking the occurrences. The system lists all the quick codes of type "User Status" defined in "Create Flight Log / Occurrence Reports Attributes" activity of "Common Master" business component. The system leaves this field blank by default.

Approval Date

The date on which the occurrence report is approved (Date Format). The system displays the current server date by default.

Approved by

The code identifying the employee who approved the occurrence report (Alphanumeric, 30). The system displays the code of the login employee by default.

Help facility available.

The system displays the following field:

Approving Employee

The name of the employee who approved the occurrence report. The system displays the name of the employee by default.

Click the “Approve Occurrence Report” pushbutton to approve the occurrence report details.

Note: This action is workflow-enabled. Notification messages can be sent as per the settings you have defined in the "Workflow Management" business component.

On clicking the pushbutton, the system performs the following:

Updates the status of the occurrence report as “Approved”, if the occurrence report type is other than “Scheduled Maintenance” or “Unscheduled Maintenance”.
Updates the status of the occurrence report as “Processed” directly, if the occurrence report type is “Scheduled Maintenance” or “Unscheduled Maintenance”.

The system displays the following fields in the “Record Statistics” group box:

Created by	The name of the employee who created the occurrence report.
Created Date	The date on which the occurrence report is created.
Confirmed by	The name of the employee who confirmed the occurrence report.
Confirmed Date	The date on which the occurrence report is confirmed.

Approving occurrence report - An overview

This page allows you to approve an occurrence report that is prepared for unexpected events such as bird hit on an aircraft, or other occurrences such as personnel injury, tool damage or property damage. You can approve the occurrence report that is in “Confirmed” status. This page also allows you to modify the already approved occurrence report.