Updating lot/ serial # information for parts in stock

This page enables you to modify the control type of the part to lot, serial, serial-lot for the part in the stock. The serial number and lot number information must be provided. You can change the valuation method of the part to actual cost by providing the unit cost for the part at stock status and warehouse level.

Select the “Update Lot/ Serial # Info. For Parts in Stock” link under the “Manage Controlled Data for Part Record” page.

The “Update Lot/ Serial # Info. For Parts in Stock” page appears.

The system displays the following in the “Change Document Details” group box:

Data Change #	A unique number identifying the change in part's controlled data. This number is automatically generated and displayed by the system while creating the change document for changing the controlled data for part(s).
Status	The status of the data change document.
Change Category	The category change.
User Status	The user-defined status for the data change.

Enter the following fields in the “Change Document Details” group box.

Part #

Use the drop-down list box to select the part for which the key attributes needs to be updated (Alphanumeric, 40). Mandatory.

Enter the following fields in the “Default Details” group box.

Default Mfr. Lot #	The default lot number issued by the manufacturer
Default Condition	The default condition of the part which could be “New”, “Overhauled”, “Serviceable” and “Unserviceable”. The system leaves the field blank by default.
Default Certificate Type	The default certificate type associated with the part. The system lists all "Active" values defined in the “Logistics Common Master” business component. The system leaves the field blank by default.
Default Certificate #	The default number identifying the certificate
Default Certificate Date	The default date, in the specified date format, on which the certificate is issued
Default Expiry Date	The default date, in the specified date format, of expiry of the part

The system displays the following fields in the “Stock Information” multiline:

Part #	The number identifying the part.
Suggested Action	The action suggested by the system for the part #.
Quantity	The quantity of the part available in the warehouse
UOM	The unit of measurement when the attribute type of the part is “Quantitative”.
Warehouse #	The number identifying the warehouse in which the part is stored
Zone #	The number identifying the zone in the warehouse
Bin #	The number identifying the bin in the warehouse
Stock Status	The stock status of the part
Serial #	The serial number of the part
Mfr. Serial #	The serial number issued by the manufacturer
Lot #	The lot number of the part
Mfr. Lot #	The lot number issued by the manufacturer
New Serial #	The new serial number generated for the part
New Lot #	The new lot number generated for the part.
Part Description	The textual description of the part
Line Status	The status of the line such as “Draft”, “Fresh”, “Error” or “Processed”.
Currency	The base currency for the organization unit.
Trading Partner Type	The ownership of the part, such as Customer, Supplier or Internal.
Trading Partner #	The ID of the trading partner for the part, such as customer # or supplier #.
Trading Partner Name	The name of the trading partner for the part, such as customer name or supplier name.

Enter the following fields in the “Stock Information” multiline:

New Mfr. Serial #	The new serial number issued by the manufacturer (Alphanumeric, 40).
Condition	The condition of the part which could be “New”, “Overhauled”, “Serviceable” and “Unserviceable”. The system leaves the field blank by default.
New Mfr. Lot #	The new lot number issued by the manufacturer (Alphanumeric, 18).
Unit Cost	The unit cost of the part. Note: The unit cost is mandatory: 1) For internal-owned, if the process parameter "Modification of Unit Cost” under the Part Data Change category is set as ‘Yes’ in the Set Inventory Process Parameters activity of the Logistics Common Master component, 2) For supplier-owned valuated stock. 3) Do not enter unit cost for customer-owned or supplier-owned non-valuated parts.
Certificate Type	Use the drop down list box to select the certificate type associated with the part. The system lists all the certificate types defined in the “Create Certificate Type” activity of the “Logistics Common Master” business component
Certificate #	The number identifying the certificate (Alphanumeric, 40).
Certificate Date	The date, in the specified date format, on which the certificate is issued
Expiry Date	The date, in the specified date format, of expiry of the serial # of the part

Click the “Update Stock Information” pushbutton to update the stock information.

The system ensures the following:

If From Control Type for the Part is not “Serial” or “Serial” - Lot and if the To Control Type is Serial or Serial-Lot, the New Mfr. Serial # is not null.
If New Mfr. Serial # is not null, the New Mfr. Serial # is not duplicated for the Part #.
If From Control Type for the Part is not “Lot” or “Serial-Lot“and the To Control Type is “Lot” or “Serial-Lot” the system ensures New Mfr. Lot # is not null.
If the To Part Type is “Component”, the system ensures that Condition is selected in the “Stock Information” multiline or in “Default Details” group box.

The system carries out the following:

Updates the Line status as “Fresh”.
Updates the Document status as “Fresh”, if all the lines in the document have attained “Fresh” status.

To proceed, carry out the following

Select the “Upload Documents” link at the bottom of the page to upload the documents.

Refer to the topic “Upload Documents” in the “Object Attachments” business component for more details.

Select the “View Impacted Transactions” link at the bottom of the page to view the impacted transactions.
Select the “View Documents” link at the bottom of the page to view the documents.

Refer to the topic “Viewing consolidated document attachments” in the “Object Attachments” business component for more details.

Prerequisite

The part must be available in the stock.
Any one of the Control Type must be changed and / or
The Valuation Method must be changed to “Actual Cost”.
Both Control Type must be changed and the Valuation Method must be changed to “Actual Cost”