Updating purchase information for the service

This page allows you to update purchase information for the service. You can enter supplier details, standard purchase price for the service, tolerance information, lead time details and ordering locations details.

Select the “Maintain Purchase Information” link in the previous page.

The “Maintain Service Purchase Information” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Purchase Information” group box:

Service #

The unique number identifying the service for which the purchase information must be updated.

Enter the following field:

Planning Status	Use the drop-down list box to set the inventory status of the service.
	Fresh – Select this status if the planning details have not been incorporated completely.
	Active – Select this status if the planning details have been incorporated completely.
	Inactive – Select this status if the service is no longer referred in transactions.

The system displays the following field:

Service Description	A textual description of the service.
Key Word	The key word used to easily identify the service.
Service Type	The type of the service, which could be “Regular” or “Conversion” or “Activity”.
Service Category	The category to which the service belongs.

Enter the following fields, to add or modify the details:

Preferred Supplier

The default supplier from whom the service must be obtained (Alphanumeric, 45). Mandatory. The preferred supplier must have been defined in the “Create Supplier” activity of the “Supplier” business component and must be in “Active” status. This supplier should be a ‘purchase supplier’.

Help facility available.

The system displays the following:

Supplier Name

The unique name of the preferred supplier.

Enter the following field:

Standard Purchase Price

The standard rate of the service, (Integer). Mandatory. Ensure that the value in this field is greater than zero.

The system displays the following:

Base Currency

The base currency of the login organization unit.

Enter the following:

Purchase UOM

The unit of measurement in which the part is purchased (Alphanumeric, 10). Mandatory. The UOM must be defined in the “Create UOM” activity of the “Unit of Measurement Administration” business component and must be in “Active” status.

Help facility available

The system displays the following field:

Default UOM

The default UOM defined for the service.

Enter the following field:

Receipt +ve Tolerance %	The receipt positive tolerance value of the service (Integer). The value in this field must be greater than zero.
Receipt –ve Tolerance %	The receipt negative tolerance value of the service (Integer). The value in this field must be greater than zero.
Receipt Horizon	The interim time interval between two sub contract orders for the service (Double). The value in this field must be greater than zero.
Minimum Order Qty	The minimum quantity that is ordered, whenever a sub-contract order is generated (Integer). The value in this field must be greater than zero.
Lead Time Unit	Use the drop-down list box to select the unit of measurement of the lead-time. The lead time could be measured in “Days”, “Weeks”, “Months” or “Years”.
Pre Order Lead Time	The time required for pre-order processing (Integer). The value in this field must be greater than zero.
Process Order Lead Time	The time taken to process an order (Integer). The value in this field must be greater than zero.
Post Order Lead Time	The time between the date of ordering and the date of supplying services (Integer).

The system displays the following:

Total Purchase Lead Time

The total lead time required for the service activity to be completed. The total lead time is the sum total of the pre order lead time, process order lead time and the post order lead time.

The system displays the following in the “Ordering Locations” multiline:

Business Function	The sub-contract order that is raised for carrying out the service
Ordering Location	The organization units that have been designated as “Sub-Contract Order raising locations” for the service.

Enter the following fields in the “Ordering Locations” multiline:

Applicable

Use the drop-down list box to select “Yes” or “No” to indicate whether the organization unit contained in the multiline row is applicable for the service. The system displays “No” by default.

Note: This field must be set to “Yes” in at least one row of the “Ordering Locations” multiline.

Default Ordering Locations

Use the drop-down list box to select “Yes” or “No” to indicate whether the organization unit can still be designated as a default ordering location. The system displays “No” by default.

Note: If this field is set to “Yes”, the ordering location will be considered as the default location for the service in the login organization unit.

Click “Update Purchase Information” pushbutton to update the purchase details.

The system stores the user ID and the server date in the “Created by” and “Created Date” fields when the purchase information is entered for the first time.

The system stores the user ID and the server date in the “Last Modified by” and “Last Modified Date” fields when the purchase information is modified.

The system displays the following in the “Record Statistics” group box:

Created by	The login ID of the user who defined the purchase details of the service
Created Date	The date on which the purchase details were incorporated.
Last Modified by	The login ID of the user who last modified the purchase details of the service
Last Modified Date	The date on which the purchase details were last modified.