Maintaining notes

This activity enables you to create and modify notes pertinent to a part.

Select the “Maintain Notes” link under the “Part Administration” business component.

The “Maintain Notes” page appears.

Enter the following fields in the “Part Details” group box

Part #

The identification number of the part, for which you want to record notes (Alphanumeric, 20). Mandatory.

Help facility available.

Part Description

The textual description of the specified part (Alphanumeric, 80).

Enter the following field in the "Note Criteria" group box:

Note Type

Use the drop-down list box to select the type of the note. The system lists the options “All”, "General", “Inspection”, "Inventory Control", “Maintenance”, “Purchase”, “Engineering” and "Repair".

By default, the system displays "All".

If this page is launched from “Goods Receipt” business component, the system displays “Inspection” by default.
If this page is launched from "Purchase Order" business component, the system displays "Purchase" by default.

The system displays the following field in the"Note Details" multiline.

Part #

The number identifying the part in the purchase order.

Note: This field is visible only when the screen is launched as a link from Purchase Order.

Enter the following in the “Note Details” multiline

Note Type	Use the drop-down list box to select the type of the note. The system lists the options "General", “Inspection”, "Inventory Control", “Maintenance”, “Purchase”, “Engineering” and "Repair" along with the blank value. The system displays the blank value, by default.
Notes	An elaborate text of the note. It is a free form text entered by the user relevant to the parts
Standard?	Use the drop-down list box to indicate whether the note is standard or not. Select “Yes”, for a standard note and “No”, if the note you are creating/modifying is non-standard.
Remarks	Any additional remarks pertaining to the note (Alphanumeric, 4000).
Reference Date	The date from which the note becomes valid/applicable to the part.
Classification	The details of the part pertaining to the note.
File Name	The name of the file used for document reference that is associated with the note (Alphanumeric, 50). Help facility available.

The system displays the following.

Updated By	The identification number of the employee, who created/updated the note.
Updated Date	The date on which the employee created/updated the note.

Select the “View File” to view the file details.
Click the “Maintain Notes” pushbutton to create the note.

To modify the note, carry out the following:

In the “Note Criteria” group box, select the following to find the note you want to modify.

Note Type

Use the drop-down list box to select the note type for the note that you want to modify. The system lists the options “All", "General", “Inspection”, "Inventory Control", “Maintenance”, “Purchase”, “Engineering” and "Repair".

If you select “All” as the criteria, the system retrieves all the notes irrespective of the note type.

The details of the matching note are displayed in the “Note Details” multiline

Modify the details previously defined for the note.
Click the “Maintain Notes” pushbutton to update changes made to the note.