Entering shipment details of the part

This page allows you to enter the shipment details to where part has to be delivered. Tell me more.

Select the “Edit Dropship Details” link at the bottom of the “Create Purchase Order” or “Edit Purchase Order” page.

The “Edit Dropship Details” page appears.

The system displays the following in the “PO Details” group box:

Purchase Order #	The number identifying the purchase order.
Amendment #	The number identifying the amended purchase order.
Supplier Name	The name of the supplier.
Status	The status of the purchase order.
PO Type	The type of the purchase order, which must be "DropShip”.

Enter the following in the “Part Details” group box.

PO Line No

Use the drop-down list box to specify the line number of the part for which you need to enter the dropship details. The system displays the line numbers of all the purchase orders.

Click the “Get Details” pushbutton, to retrieve the part details.

The system displays the following.

Part #	The part number of the selected PO line number.
Mfr. Part #	The number provided by the manufacturer of the part.
Part Description	The textual description pertaining to the part.
Condition	The condition of the part.

Enter the following fields in the “Shipment Address Details” multiline:

Company Name	The name of the company to which the part must be delivered (Alphanumeric, 150) Mandatory.
Address 1	The address of the company (Alphanumeric, 255). Mandatory.
Address 2	The address of the company (Alphanumeric, 255).
Address 3	The address of the company (Alphanumeric, 255).
City	The name of the city in which the company is located (Alphanumeric, 32). Mandatory.
Zip Code	The zip code of the city (Alphanumeric, 15).
State	The state in which the company is located (Alphanumeric, 32).
Country	The country in which the company is located (Alphanumeric, 20).
Contact Person	The name of the contact person, in case of any queries regarding the shipment (Alphanumeric, 80).
Phone #	The telephone number of the company (Alphanumeric, 30).
Fax #	The facsimile number of the company (Alphanumeric, 30).
Email	The email address of the company (Alphanumeric, 30).
Ship All Items to the same location	Use the drop-down list box to specify whether all the items in the purchase order need to be shipped to the same location. The system displays “Yes” or “No”. Select “Yes”, if you need to copy the same shipment details for the other parts in the purchase order. The system displays “Yes” by default.
Remarks	Any comments regarding the shipment of the parts (Alphanumeric, 255).

Click the “Edit DropShip Details” pushbutton, to save the modifications.

Note: This action is workflow-enabled. Notification messages can be sent and you can configure further processing of this document in the "Workflow Management" business component.

The system stores the login id of the user and last modification date with the system date and updates time stamp.

If the PO type is other than “DropShip” and the schedule quantity is equal to the ordered quantity for all the parts whose schedule type is “Multiple”, schedule dates are not earlier than the current date and the “Pay Term” and “Pay to Supplier” are in “Active” status, the system performs the following:

Changes the “PO Status” to “Fresh”, if the current status is “Draft”, “Fresh” or “Returned” (with Amendment number zero). Else, the “PO Status” is changed to “Draft”.
Changes the “PO Status” to “Amended”, if the current status is “Open”,“Under Amendment”, “Amended” or “Returned” (with Amendment number greater than zero). Else, the “PO Status” is changed to “Under Amendment”.
Increments the amendment number by 1, if the current status is “Open”.

If the “PO Type” is “DropShip” and the DropShip addresses are available for all records in the multiline, the system:

Changes the “PO Status” to “Amended”, if the current status is "Open", "Amended", "Under Amendment" or "Returned (with Amendment number greater than zero). Else, the “PO Status” is changed to “Under Amendment”.
Changes the “PO Status” to “Fresh”, if the current status is “Draft”, “Fresh” or “Returned” (with Amendment number as zero). Else, the “PO Status” is changed to “Draft”.

If the “PO Status” changes from “Open” to “Amended”, the system stores the history of the changed document and changes the status of the amended document to “Revised”.

Note: On click of “Edit Dropship Details” pushbutton, if the PO status is "Open" and if user modifies any information in Edit Dropship details, then the modified information is saved and PO status is updated as “Amended” by incrementing the amendment no by 1, only if the Option setting "Amendment of Purchase Order?" is set as '1' (Any changes made to an authorized PO) or "Blank".

If the option setting is set as '2' (Only when Qty, Cost or Value is changed in the PO), then the modified information is saved and PO status remains the same status as it was earlier (i.e. Open).

Select the “Maintain Additional Shipment Information” link to record the additional shipment details of the Carrier / Agency # to the purchase order.

The system displays the following fields in the “Record Statistics” group box:

Created By	The name of the user who created the purchase order.
Created Date	The date on which the purchase order was created.
Last Modified By	The name of the user who last modified the purchase order.
Last Modified Date	The date on which the purchase order was last modified.
Approved By	The name of the user who approved the purchase order.
Approved Date	The date on which the purchase order was approved.

Entering shipment details of the part – An overview

This page allows you to enter the shipment details to where part has to be delivered. On specifying the line number of the part, the system displays the part description, condition of the part, inspection type and quality attributes inherited by the part. You can enter the shipment details such as the company name, address, contact person, phone, fax number and email address to where the parts need to be delivered.