Modifying reference document details of the purchase order

This page allows you to modify the reference information for the purchase order. Tell me more.

Select the “Edit References” link at the bottom of the “Create Purchase Order”or “Edit Purchase Order” page.

The “Edit References” page appears.

The system displays the following fields in the “Document Details” group box:

Purchase Order #	The number that identifies the purchase order for whom you wish to enter the reference document details.
Amendment #	The latest amendment number of the purchase order.
Supplier Name	The name of the supplier.
PO Status	The status of the purchase order.

Enter the following fields in the “Document Details” group box:

Doc Attach Mode	Use the drop-down list to select the document attachment mode. The options are "Document" and "Line #". The system displays “Document” by default.
PO Line No	Use the drop-down list box to specify the line number of the part for which the reference details must be defined.

Click the “Get Details” pushbutton, to retrieve the part details.

The system displays the following.

Part #	The number identifying the part.
Part Description	The textual description pertaining to the part.

Modify the following fields in the “Document Attachment Details” multiline, if required:

Ref. Document Type

Use the drop-down list to select the type of the reference document. The system lists all the reference document types that are defined in the “Create Reference Document Type” activity of the “Common Master” business component and in the “Active” status.

Note: The system also displays the reference document types that are in “Inactive” status but already attached to the purchase order.

Document ID

The number that identifies the reference document (Alphanumeric, 40). Mandatory.

Note: The document type and document ID combination must be unique.

File Name

The file name of the reference document (Alphanumeric, 30). Mandatory.

Note: The file name must be unique in the multiline.

Check the box in the “Select” column of the multiline, to mark the reference document for deletion.
Click the Delete icon in the tool bar above the multiline, to delete the reference documents selected in the multiline.
Click the “Edit References” pushbutton, to update the modified details.
Click the “View File” link at the bottom of the page to view the object attachment details.

The system updates the modified details and attaches the reference documents to the supplier. The system stores the name of the login user and the current server date as the last modified date.

Modifying reference document details of the purchase order – An overview

Purchase order might require a multitude of related information, which might be essential for their functioning or as decision-making inputs. These details, such as procedures and guidelines, are stored along with the purchase order as attachments for future references. This page allows you to modify the document reference information for the purchase order.

You can modify the reference document type, reference document number, and the file name of the reference document. You can also delete the reference document that is no longer required by the purchase order. The system updates the modified details and stores the name of the login user and the current server date as the last modified date.