Closing loan order
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In this page, you can record the acknowledgement information pertaining to the shipped part and close the loan order. The loan order attains the “Closed” status when it is closed.
Depending upon the option set in “Loan Charges On” field in “Set Options” activity, the loan charges are calculated at the time of closing the Loan Order in this page.
Select the “Close Loan Order” link in the “Select Loan Order” page. Alternatively, select the hyperlinked loan order in the multiline of the same page.
The “Close Loan Order” page appears.
The system displays the following field:
Date Format |
The format in which the date field is displayed. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the "Enterprise Modeling" business component by default. |
The system displays the following fields in the “Loan Order Details” group box:
Loan Order # |
The loan order that you wish to close |
Note: Ensure that the issue details are available for the loan order document.
Amendment # |
The amendment number of the loan order |
Loan Order Date |
The date on which the loan order was raised |
Status |
The status of the loan order, which could be “Received”, “Shipped” or “Authorized” |
Part # |
The number identifying the part against which the loan order was raised |
Part Description |
The textual description of the part. |
Supplier # |
The supplier from whom the part is to be loaned in |
The system displays the following fields in the “Loan for Information” group box:
Loan For |
The loan Order created for the login Organization or for the Customer. |
Trading Partner # |
The customer # of the company for which the loan order is created in the login organization. |
Trading Partner Name |
The Customer name of the company for which the loan order is created in the organization unit. However, this field displays no value, if the loan order is associated with the login organization. |
LO Inv. Org. |
The Organization Unit mapped to the group company on behalf of which the loan order is created in the login organization. However, the login organization code appears, if the loan order is associated with the login organization. The system displays the finance book for which the procurement happens, adjacent to this field. |
The system displays the following fields in the “Loaner Information” group box:
Supplier Name |
The name of the supplier from whom the part is loaned in |
Contact Person |
The name of the contact person |
Phone # |
The phone number of the contact person |
Fax # |
The fax number of the contact person |
The email ID of the contact person |
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Address |
The address of the contact person |
The system displays the following fields in the “Loaned Part Information” group box:
Manufacturer Part # |
The manufacturer part number |
Manufacturer Name |
The name of the manufacturer |
Qty |
The number of parts that are to be loaned in |
UOM |
The unit of measurement in which the part is stocked |
Received Qty |
The number of parts received into the warehouse |
Lead Parameter |
The lead parameter of the component |
The system displays the following fields in the “Shipping Details” group box:
Issue # |
The number identifying the issue document created for part issue |
Issue Date |
The date on which the part was issued |
Enter the following fields:
Shipping Note # |
The number identifying the shipping note. |
Shipment Date |
The date on which the shipment occurred. |
Shipped By |
The method by which the part was shipped. |
Carrier/Agency # |
The code of carrier used for part shipment. |
Packing Slip # |
The number identifying the packing slip. |
Packing Slip Date |
The date on which the packing slip was raised. |
Way Bill # |
The number identifying the way bill. |
Way Bill Date |
The date on which the way bill was raised. |
To enter acknowledgment details
Enter the following fields in the “Acknowledgment Details” group box:
Acknowledgment Ref. # |
The number identifying the acknowledgment of the receipt for the part (Alphanumeric, 40). Mandatory. |
Acknowledgment Date |
The date on which the receipt of the part is acknowledged (Date Format). Mandatory. Ensure that this date is later than or the same as the way bill, packing slip or shipping date available. |
Receipt Satisfactory |
Use the drop-down list box to specify whether the part or component was received in the same condition as was shipped, or not. The system provides the options “Yes” and “No”. |
User Defined Detail – 1 |
Any user-defined detail pertaining to closing the loan order (Alphanumeric, 25). |
User Defined Detail - 2 |
Any user-defined detail pertaining to closing the loan order (Alphanumeric, 25). |
User Defined Detail - 3 |
Any user-defined detail pertaining to closing the loan order (Alphanumeric, 25). |
Enter this field to specify comments if the receipt of part was not satisfactory:
Comments |
Any remark or comment pertaining to the acknowledgment (Alphanumeric, 255) |
Click the “Close Loan Order” pushbutton to close the loan order.
Note: The system processes and updates the financial postings in the “Finance Book Processing” business component based on integration services.
The system performs the following on updation:
If the “Loan Charges On” is set as “Calendar” or “Both” and the “Charge Calculation Period” option is set as “Supplier Ship to Receipt Date”, then the system calculates the loan order value. The actual loan period in this case will be the difference between ”Acknowledgment Date” and ”Part Packing Slip Date”.
If the “Charge Calculation Period” option is set as “Part Receipt to Ship Date” the actual loan period will be the difference between the earliest ”Loan Receipt Date” of all loan receipts in confirmed status and the ”Shipment Date”.
Calculates the actual usage value as the difference between the current ”Since New” value of the component and ”Since New” value entered in the loan receipt document.
If the “Loan Charges On” is specified as “None”, the system maintains the administrative charges as actual administrative charges, basic loan charges as actual basic loan charges, additional charges as actual additional charges, and calculates the actual order value as the sum of “Administrative Charges”, “Total Loan Charges”, “Fixed Penalty Charge”, “Variable Penalty Charge”, “Additional Charges” and “Receipt TCD Value”.
The system calculates the “Receipt TCD Value” by adding the TCD values of all the receipts against the Loan Order
Refer to Calendar-based and Parameter-based loan charges calculation for more details.
The system sets the status of the document as “Shipped”.
The system changes the status of the loan order from "Shipped" to “Closed”.
Note: This action is workflow-enabled. Notification messages can be sent as per the settings you have defined in the "Workflow Management" business component.
The system displays the following fields in the “Record Statistics” group box:
Created By |
The login ID of the user who created the shipping or acknowledgment information |
Created Date |
The date on which the shipping or acknowledgment information was created |
Last Modified By |
The login ID of the user who last modified the shipping or acknowledgment information |
Last Modified Date |
The date on which the shipping or acknowledgment information was last modified |
To proceed carry out the following:
Select the “View Actual Charges” link to view actual charges incurred, along with the shipping details.
Select the “Upload Documents” link at the bottom of the page to facilitate upload of documents against the loan Order.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view the uploaded documents against the loan Order.
