Generating Rental Order Document Report

You can generate the report that contains the details of rental order.

Select the “Generate Rental Order Document Report” link under the “Loan or Rental Order Reports” business component.

The “Generate Rental Order Reports” page appears.

Enter the following in the “Search Criteria” group box to search for rental order. Data entry in the following fields is optional:

From Rental Order #	The starting number in the range of rental order numbers for which the rental order report is required (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the rental orders with numbers similar to the number entered here.
To Rental Order #	The ending number in the range of rental order numbers for which the rental order report is required (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the rental orders with numbers similar to the number entered here.
From Date	The starting date in the range of dates during which the rental order was created (Date Format). The system retrieves all the rental orders created on or after the date specified here.
To Date	The ending date in the range of dates during which the rental order was created (Date Format). Ensure that this date is later than or the same as the date entered in the “From Date” field. The system retrieves all the rental orders created on or before the date specified here.
Lease Charges On	Use the drop-down list box to select the lease charges calculation method of the rental order. The system lists the values “Parameter”, “Calendar Period”, “Both” and “None”. The system retrieves the rental orders with the rental charges calculation method specified here. If you leave this field blank, then the system lists all rental orders, irrespective of the lease charges.
Status	Use the drop-down list box to select the rental order status for which the report must be generated. The status of the rental order could be "Draft", "Fresh", "Cancelled", "Returned", "Under Authorization", "Released", “Under Amendment”, "Amended", "Received", "Shipped", “Acknowledged”, “Partially Closed” or "Closed". You can leave this field blank to retrieve the rental order documents irrespective of their status.
Customer #	The code of the customer to whom the part is rented out (Alphanumeric, 16). You can enter the customer number in full or specify it partially using “*” character. The system retrieves all the rental orders with customer numbers similar to the number entered here.
Location	Use the drop-down list box to specify the location in which the rental order is raised. The system lists all the organization units in which the rental order can be raised.
Part #	The number identifying the part for which the rental order is raised (Alphanumeric, 40).
Part Description	The textual description of the part (Alphanumeric, 150).
Category	Use the drop-down list box to select the category of the rental order. The system lists all the ‘active’ categories defined for the rental order transaction in the “Create Common Category” activity of the “Logistics Common Master” business component. You can leave this field blank to retrieve the rental order documents irrespective of their category.
User Status	Use the drop-down list box to select the user status of the rental order. The system lists all the ‘active’ user status codes defined for the rental order transaction in the “Create User Status” activity of the “Logistics Common Master” business component. You can leave this field blank to retrieve the rental order documents irrespective of their user status.
Priority	Use the drop-down list box to select the priority of the rental order. The system lists all the ‘active’ priority codes defined in the “Maintain Priority Codes” activity of the “Logistics Common Master” business component. You can leave this field blank to retrieve the rental order documents irrespective of their priority.
Created By	The login ID of the user who created the rental order (Alphanumeric, 30).

Click the “Search” pushbutton to display the search results.

The system displays the following in the “Search Results” multiline:

Rental Order #	The number identifying the rental order.
Rental Order Date	The date on which the rental order is raised.
Status	The rental order status, which could be "Draft", "Fresh", "Cancelled", "Returned", "Under Authorization", "Released", “Under Amendment”, "Amended", "Received", "Shipped", “Acknowledged”, “Partially Closed” or "Closed".
Lease Charges On	The method by which the lease charges are calculated. The system displays one of the following values: § Parameter – Indicates that the rental charges are calculated based on the parameter usage values. § Calendar Period – Indicates that the rental charges are calculated based on the calendar period. § Both – Indicates that the rental charges are calculated based on both parameter and calendar usage. § None – Indicates that rental charges calculation is not based on parameter or calendar usage.
Customer #	The code identifying the customer to whom the part is rented out.
Location	The location in which the rental order is raised.
Part #	The number identifying the part for which the rental order is raised.
Part Description	The textual description of the part.
Category	The category of the rental order.
User Status	The user status of the rental order.
Priority	The priority of the rental order.
Created By	The login ID of the user who created the rental order.

Check the box in the “Select” column of the multiline to select the rental order for generating the report.
Enter the following field in the “Report Options” group box:

Report Action

Use the drop-down list box to select the report action. The system lists the following options:

§ Print – Select this option to print the rental order report.

§ View Report – Select this option to view the rental order report.

Select the “Generate Rental Order Document Report” link to generate the report for the rental order selected in the multiline.