Modifying GRS

This page allows you to modify the details of the selected Goods Return to Supplier (GRS). Tell me more.

Select the “Edit Goods Return” link in the “Select Goods Return Note” page. Alternatively, select the hyperlinked GRS number in the multiline of the same page.

The “Edit Goods Return Note” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Consignment Details” group box:

GRS#

The number identifying the GRS.

Enter the following fields in the “Consignment Details” group box:

GRS Date	The date on which the GRS was generated (Date Format). Mandatory. The GRS date must be in the same format as displayed in the “Date Format” field in this page. Ensure that this date is earlier than or the same as the system date.
User Status	Use the drop-down list box to select the GRS user status. The user status must be defined for “GRS” in the “Create User Status” activity of the “Logistics Common Master” business component and must be in the “Active” status. The system displays “Blank” by default.
	Leave the field blank if you do not want to specify user status.
The system displays the following:
Status	The status of the Goods Return Note.
Enter the following:
GRS Type	Use the drop-down list box to select the GRS type from “Return” or “Scrap”.
GRS Category	Use the drop-down list box to select the GRS category. The GRS category must be defined for “GRS” in the “Create Common Category” activity of the “Logistics Common Master” business component and must be in the “Active” status. The system displays blank by default.
	Leave the field blank if you do not want to specify category.

The system displays the following in the “Consignment Details” group box:

Supplier #	The code identifying the supplier to whom the goods have to be returned.
Supplier Name	The name of the supplier to whom the goods have to be returned

Enter the following in the “Consignment Details” group box:

Return to Supplier Address ID

Use the drop-down list box to select the code identifying the supplier address where the goods have to be returned. The combo is loaded with all the Address ID of the supplier concatenated with a hyphen (-) and the corresponding “Address Category” mapped to the Address ID. The system displays blank by default.

The system displays the following in the “Consignment Details” group box:

Return to Supplier Address

The address of the supplier where the goods have to be returned.

Note: The system displays the Supplier Address corresponding to the Supplier Address ID selected in the combo.

Enter the following fields in the “Consignment Details” group box to modify the GRS:

RMA #	The number identifying the Return Material Authorization (RMA). RMA # should be entered when RMA Date is entered.
RMA Date	The date on which the RMA was created. (Date format).
Out Pass #	The number identifying the out pass given to the goods return consignment (Alphanumeric, 40). Out Pass # should be entered when Out Pass Date is entered.
Out Pass Date	The date on which the out pass was raised (Date Format). The out pass date must be in the same format as displayed in the “Date Format” field in this page. Ensure that this date is before or the same as the system date.
Remarks	Any remarks regarding the goods return.

The system displays the following in the “Goods Return Information” multiline:

Note: The system displays the details of Goods Receipt numbers that satisfy the following conditions:

The status of the Goods Receipt must be “Moved”, “Partially Moved”, "Rejected" or “Inspected”.
The Goods Receipts must contain some parts that are to be returned.

GR #	The number identifying the goods receipt note.
GR Line #	The line number of the goods receipt note.
GR Date	The date on which the goods receipt note was raised.
Part #	The number identifying the part received in the goods receipt note.
Part Description	The textual description of the part.
Pending Return Qty	The quantity which is pending to be returned.

Note: If the GR type is selected as goods receipt, the system displays the View Goods Receipt Note link in GR # column. If the GR Type is selected as repair receipt, the system displays the View Repair Receipt link in GR #.

If the Insp code is selected as goods receipt, the system displays the View Serial Inspection and View Inspection Information links in part # column. If the Insp code is selected as repair receipt, the system displays the View Serial Inspection Details and View Inspection Details links in part #.

Enter the following field in the “Goods Return Information” multiline to modify the GRS:

Return Quantity

The rejected quantity to be returned to the supplier (Decimal). Mandatory. Ensure that this quantity is greater than zero. Total rejected quantity includes parts rejected by sight that is, visual rejection, as well as parts rejected in the course of inspection.

Note: If the unit of measurement allows fractions while recording transactions, you can enter the returned quantity as a fraction

The system displays the following in the “Goods Return Information” multiline:

Purchase UOM	The unit of measurement of the part that has been purchased.
Receiving Warehouse #	The number identifying the warehouse in which the components was received.
Ref. Document	The document used as reference for the goods receipt note.
Ref. Document #	The number identifying the reference document.

Check the box in the “Select” column of the multiline to mark a GRS for confirmation or modification.
Click the “Edit Goods Return” pushbutton to save the modifications made in the GRS.

The system stores the login user ID and the server date along with the modification details.

Click the “Confirm Goods Return” pushbutton to confirm the selected GRS.

The status of the GRS is updated from “Fresh” to “Returned”.

To proceed, carry out the following

Select the “Edit References” link at the bottom of the page to modify the reference document details of the GRS.
Select the “Record Hazmat Compliance” link at the bottom of the page to record the hazmat compliance details.

The system displays the following in the “Record Statistics” group box:

Created By	The login user ID of the person who has created the GRS.
Created Date	The date on which the GRS was created.
Last Modified By	The login user ID of the person who has last modified the GRS.
Last Modified Date	The date on which the GRS was last modified.

Modifying GRS – An overview

The system retrieves the goods receipts that are in “Moved”, “Partially moved”, “Inspected” or “Rejected” status, for modification. You can modify the details of the GRS if it is in the “Fresh” status. You can modify details like the date of the GRS, the user status, the type and category to which GRS belongs. You can also modify details like the number of the out pass, the date on which the out pass was raised and any remarks made pertaining to it. You can also modify the quantity returned to the supplier. The returned quantity must match the quantity rejected during inspection. The system stores the login user ID and the server date along with the modification details.

This page also allows you to confirm a GRS in the “Fresh” status. The status of the confirmed GRS is updated as "Returned”.

What you can do in this page

Modify the user status for the goods return

Modify goods return type

Modify the goods return note category

Modify the user status for the goods return

User status is the user-defined quick code that defines the status of the good return note. You can modify the user status for the good return note that is already defined in the system.

Set the appropriate option in the “User Status” to modify the user status of the goods return note.

Modify goods return type

You can modify the type of the goods return note as “Return” or “Scrap’, based on the material that is returned to the supplier.

Set the option in the “GRS Type” field as “Return”, if you return the parts to the supplier after rejection.
Set the option in the “GRS Type” field as “Scrap”, if you return the scrap items to the supplier.

Modify the goods return note category

You can modify the goods return note category using quick codes of the “GRS Category” type that are already defined in the system.

Set the appropriate option in the “GRS Category” field to modify the goods return note category.