Selecting the purchase order for creating the customer goods receipt

Using this page you can select a purchase order for creating customer goods receipt. Tell me more.

Select the “Create Purchase Order Based Customer Goods Receipt” link under the “Customer Goods Receipt” business component.

The “Select Purchase Order” page appears.

The system displays the following:

Date Format

The format in which the date field is displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following in the “Direct Entry” group box, if you know the exact purchase order number:

Purchase Order #

The purchase order number against which the purchase order is being created (Alphanumeric, 40).

Select the “Create PO based Customer Goods Receipt” link provided alongside, to create the customer goods receipt.

To search for a purchase order

Enter the following in the “Search Criteria” group box, to search for the purchase order:

Purchase Order #	The purchase order number against which the customer goods receipt is being created (Alphanumeric, 40). You can enter the purchase order number in full, or specify it partially using the “*” character.
Order Date From	The starting date, in the range of dates, during which the purchase order was raised (Date Format). Ensure that the date entered in this field is equal to or earlier than the current system date. The system considers the earliest date available as the Order Date From, if this field is left blank.

Note: Ensure that the date entered in the “Order Date From” field is earlier than or equal to the “Order Date To”.

Order Date To	The ending date, in the range of dates, during which the purchase order was raised (Date Format). Ensure that the date entered in this field is equal to or earlier than the current system date. The system considers the current system date as the Order Date To, if this field is left blank.
Customer #	The unique code identifying the customer, from whom the part(s) is/are received for service or as spares and has the purchase order as the reference document (Alphanumeric, 18). You can enter the customer number in full, or specify it partially using the “*” character.
Customer Name	The name of the customer as referred in the purchase order (Alphanumeric, 40). You can enter the customer name in full, or specify it partially using the “*” character.
Supplier #	The unique code to identify the supplier (Alphanumeric, 45). You can enter the supplier # in full, or specify it partially using the “*” character.
Supplier Name	The name of the supplier (Alphanumeric, 150). You can enter the supplier name in full, or specify it partially using the “*” character.
Part #	The unique number identifying the part (Alphanumeric. 40). You can enter the part number in full, or specify it partially using the “*” character.
Customer Part #	The unique number identifying the customer supplied part (Alphanumeric, 40). You can enter the part number in full, or specify it partially using the “*” character.
Part Description	The textual description of the part (Alphanumeric, 150). You can enter the description in full, or specify it partially using the “*” character.
Part Type	Use the drop-down list box to select the type of the part. The system provides the options "Raw material", "Component", "Expendable", "Tool", "Consumable", "Kit" and "Miscellaneous”. The system lists all the part types as defined in the “Part Administration” business component. The system leaves the field blank by default.
View Part Info	Check this box to view the part information in the multiline. The system leaves the box unchecked by default.

Click the “Search” pushbutton to retrieve the details in the multiline.

The system displays the following in the “Search Results” multiline:

Purchase Order #	The purchase order number against which the purchase order is being created.
PO Date	The date on which the purchase order was raised.
Customer #	The unique code identifying the customer, from whom the part(s) is/are received for service or as spares and has the customer order as the reference document.
Customer Name	The name of the customer as referred in the purchase order and from whom the part(s)s is/are received for service or as spares.
Supplier #	The unique code to identify the supplier.
Supplier Name	The name of the supplier.
Part #	The unique number identifying the part.
Part Description	The textual description of the part.
Part Type	The type of the part.

To proceed, carry out the following

Click the hyperlinked purchase order number in the multiline, to create the customer goods receipt.

Selecting the purchase order for creating the customer goods receipt – An overview

In this page, you can select the purchase order referring to the various parts sent by the customer to the maintenance shop for service. Based on this purchase order, the customer goods receipt is created to record the part(s)s received from the customer. If you know the exact purchase order number, you can directly enter it. Otherwise, you can carry out a search based on the purchase order, purchase order date, customer code, customer name, supplier code, supplier name, part number, customer part number, the description of the part and the part type. Details such as the purchase order number, purchase order date, customer code, customer name, supplier code, supplier name, part number, part description and the part type are displayed in the multiline.