Note: Overtime computations for time sheet bookings are based on the Overtime rates defined in the HRMS business components.

Employee Time Sheet Updation Mode

Use the drop-down list box to select the method by which the employee time sheet must be updated. The system provides the options as “Clock”, “Manual” and “Clock & Manual”. The system sets this field to “Clock” by default.

The system displays the mode set in the option, in the Record Employee Time Sheet for Component Work Order interface. For Example: If the mode is set as “Clock”, system will display only the value “Clock” in the update mode combo of the time sheet interface.

Confirmation of Timesheet Records

Use the drop-down list box to select the option “Required”, if the confirmation of the employee timesheet is to be performed. Else, select the option “Not Required”. The system displays the value “Required” by default.

Confirmation of Timesheet Records has been facilitated to modify the timesheet entries until the records are confirmed. After confirmation, system will not allow editing of timesheet entries.

Authorization of Timesheet Records

Use the drop-down list box and select the option “Required”, if the authorization of the employee time sheet record is to be performed. Else, select the option “Not Required”. The system displays the value “Required” by default.

Ensure that this field is set to “Required”, if the “Confirmation of Timesheet Record” field is set as “Not Required” and if the current business component interacts with the “Payroll” business component.

When the option is set as “Required”, then the time sheet records reported should be authorized by the Supervisor of the reported employee. For example: If Employee 0001 is reporting to Supervisor 0043 (as identified in the Primary assignment for the employee in the HRMS business components), system retrieves all the time sheet records reported by 0001 for authorization by 0043 in ‘Edit / Authorize Labour Hours’ activity of current business component. Component Work Order can be closed only when all the time sheet entries are authorized.

• If Confirmation of Time sheet Records option is set as “Not Required” and if Authorization of Time sheet Records option is also set as “Required”, then system automatically updates the ‘Time Sheet Status’ for the Time sheet records as “Confirmed”  on reporting.

• If Confirmation of Time sheet Records option is set as “Not Required” and if Authorization of Time sheet Records option is also set as “Not Required”, then system automatically updates the ‘Time Sheet Status’ for the Time sheet records as “Not Required”  on reporting.

Back Dated Reporting Time Limit

The time limit until which the actuals can be reported for the work order (Integer). Mandatory.

The system has the provision for recording timesheet records with a Back date. This is required if employee has missed any entries for previous dates. The number of days which can be limited for back dated entry based on the organization policy can be set in this options. System will validate any timesheet entries recorded earlier than limited date. Limit date is computed based on current server date. For example, if the limit is set as 5 days, and if the system date is 10/01/2008, system will allow timesheet entries from 05/01/2008.

Note: If no value is entered in the “Back Dated Reporting Time Limit” field, then the system provides an update value of “0”.

Time Unit

The system displays “Days” as the unit for the value entered in the “Back Dated Reporting Time Limit” field.

Parameter Update Mode

Use the drop-down list box to select the method in which parameter values must be updated. The system provides the following options and displays “Delta” by default.

Delta – Select this option to indicate that the new parameter value will be added to the existing parameter value. In this mode, while specifying the parameter value, the user has to specify the difference between the updated value and current value for a parameter. For example, if the current value for a parameter is “700” and the new updated value is “750”, the user can enter “50” as the value of the parameter.

New – Select this option to indicate that the old parameter value is always overwritten by the new parameter value. In this mode, the user has to enter the new updated value for the parameter, and not the difference between the old value and the new value.

Status of CWO/ Task to be closed

Use the drop-down list box to specify the status of component work orders and tasks that can be closed. The system lists the following options and displays “All Statuses” by default.

Only completed – Select this option to indicate that only those component work orders that are in the “Completed” status can be closed

All statuses – Select this option to indicate that component work orders can be closed, , if they are in “Scheduled”, “In progress”, “Completed” condition

Default Replacement Date Based on source document

Use the drop-down list box and set the field to “Yes”, to indicate that the “Replacement Date” in the component work order must be set to the date of the source document, by default. Select “No”, if you do not wish to set the source document date. The system displays “Yes” by default.

Check whether assembly status is complete

Use the drop-down list box and set the field to “Yes”, to indicate that the system has to check the assembly status of the component during closure and while issuing certificate of maintenance. Select “No”, if you do not wish to enable the check for assembly status. The system displays “No” by default..

Deferment of Discrepancy or MR

Use the drop-down list box and set the field to “Yes” if you wish to defer the discrepancy or maintenance report during the closure of CWO, if the associated discrepancy or maintenance report is in “pending” or “under resolution” status. Select  “No”, if you do not wish to defer the discrepancy or Maintenance report in CWO reporting.

When a discrepancy is reported against a Component Work Order and if no action has been taken, system automatically defers the Discrepancy on Closure of Component Work Order. If the option is set as “Yes”, then system will not allow the deferral of the discrepancies. User has to take action against the discrepancy to close or transfer it.