Viewing the Authorization Audit Trail

This page allows you to view the authorization levels of the BPO. You can view the status, date, time and remark of the authorized BPO. You can view the authorized BPOs only in “Fresh” status.

Select the “View Authorization Audit Trail” link under the “Authorize BPO” page.

The “Authorization Audit Trail” page appears.

The system displays the following.

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “BPO Info” group box:

BPO #	The number identifying the BPO.
BPO Amendment #	The amendment number of the BPO.
Status	The status of the BPO, which could be “Fresh”.
BPO Type	The type of the BPO, which could be “Rate”, “Quantity” or “Value”.

The system displays the following in the “BPO Details” group box:

BPO Date	The date on which the BPO was created.
Agreement #	The number identifying the agreement document between the supplier and the company.
Part Type	The type of the part for which the BPO is raised. The part could be of the type “Raw material”, “Expendable”, “Tool”, “Consumable”, “Kit” and “Miscellaneous”.
BPO Category	The category to which the BPO belongs.
Supplier #	The number identifying the supplier.
Supplier Name	The name of the supplier.
BPO Basic Value	The basic value of the part
BPO Total Value	The total value of the BPO. This value is arrived by summing up the “BPO Basic Value” and “Additional Charges” at the time of creating the BPO.
BPO Valid From	The date from which the BPO is valid.
BPO Valid To	The date until which the BPO is valid.

The system displays the following in the “Document Status Details” multiline:

User Name	The name of the user who authorizes the BPO.
Authorization Level / PC	The number indicating the authorization level of the user or the purchase committee to which the user belongs.
Status From	The status of the BPO before authorized by the specified user.
Status To	The status of the BPO after authorized by the specified user.
Date and Time	The date and time on which the BPO was authorized.
Remarks	Additional comment pertaining to the authorization of the BPO.