Creating the Advance Shipping Note

Creating the advance shipping note

Select the “Create Advance Shipping Note” link under the “Advance Shipping Note” business component.

The “Create Advance Shipping Note” page appears.

The system displays the following in the “ASN Info” group box:

ASN #

The unique number assigned to the advance shipping note. This number is automatically generated by the system, based on the numbering type selected.

Enter the following fields:

Numbering Type	Use the drop-down list box to specify the numbering type for the generation of ASN number. Mandatory. The system lists all the active numbering types defined for an ASN document in the “Document Numbering Class” business component.
ASN Date	The date on which the advance shipping note is created (Date format). Mandatory. This field is set to the current server date by default. Note: The ASN date should be earlier than or equal to the current server date.
Trading Partner Type	Use the drop-down list box to specify the type of the trading partner. The system lists the values ‘Customer’ and ‘Supplier’ along with a blank value. The system leaves the field blank, by default.
Trading Partner #	The number identifying the Supplier/Customer of the Advance Shipping Note. Mandatory. Help facility available.

The system displays the following:

Trading Partner Name	The name of the Supplier/Customer.
Status	The status of the advance shipping note.

Enter the following:

Trading Partner ASN #	The code identifying the advance shipping note of the Supplier/Customer. Mandatory.
Trading Partner ASN Date	The date on which the Supplier/Customer advance shipping note was created. Mandatory.
Remarks	Any textual description of the advance shipping note.
Way Bill #	The number identifying the way bill that keeps track of the shipment (Alphanumeric, 40). Mandatory.
Way Bill Date	The date on which the Way Bill is generated. Mandatory.
Remarks	Any remarks pertaining to the shipment.

Enter the following information in the “ASN Details” group box:

ASN Sent by

Use the drop-down list box to specify who has sent the advance shipping note. The system displays the options: “Carrier”, "Customer" and “Supplier. By default, the system leaves this field blank.

If the “Trading Partner Type” is selected as 'Supplier', then the system lists the values “Supplier” and “Carrier” along with a blank value.
If the “Trading Partner Type” is selected as 'Customer', then the system lists the values “Customer” and “Carrier” along with a blank value.

Expected Date of Delivery

The date of delivery of the shipment (Date format). Mandatory.

The date entered in this field should be later than or equal to the date entered in the “ASN Date” field.

Carrier / Agency #

Use the drop-down list box to select the carrier or agency through whom the shipment is being made. The system lists all active carrier codes defined in the “Logistics Common Master” business component. By default, the system leaves this field blank.

The system displays the following:

Carrier/Agency Name

The name of the carrier or agency.

Enter the following:

Shipped By	Use the drop-down list box to specify the mode of shipment. The system lists all active shipping methods defined in the “Logistics Common Master” business component. By default, the system leaves this field blank.
INCO Term	Use the drop-down list box to specify the INCO terms applicable for the shipment. The system lists all the active INCO terms defined in the “Logistics Common Master” business component. By default, the system leaves this field blank.
Origin	The place from where the shipment is being made, that is, the starting point of the shipment (Alphanumeric, 256). Mandatory.
Destination	The place where the shipment has to be delivered (Alphanumeric, 256). Mandatory.

Note: The place of origin and the place of destination should not be the same.

Insurance Terms	Use the drop-down list box to specify the insurance terms applicable for the shipment. The system lists all active insurance terms defined in the “Logistics Common Master” business component. By default, the system leaves this field blank.
Insurance Liability	Use the drop-down list box to specify the party who is accountable for the insurance. The system lists the options: “Supplier”, “Self” and “Others”. By default, the system leaves this field blank.

Note: It is mandatory to specify either “Insurance terms” or “Insurance liability”. You cannot leave both the fields blank.

TransShipment	Use the drop-down list box to specify whether the shipment is being sent by the route that was originally agreed upon. The system lists the options: “Yes” and “No”. By default, the system leaves this field blank.
Invoice #	The number identifying the invoice of the trading partner for the shipment.
Invoice Amount	The amount of the invoice sent by the supplier (Decimal). The amount entered should be a positive number.
Currency	Use the drop-down list box to select the currency in which the invoice amount is being charged. The system lists the base currency as well as all the active currencies that have a conversion defined with the base currency. By default, the system leaves this field blank.
Freight Amount	The cost of freight (Decimal). The amount entered should be a positive number.
Currency	Use the drop-down list box to select the currency in which the freight amount is being charged. The system lists the base currency as well as all the active currencies that have a conversion defined with the base currency. By default, the system leaves this field blank.

Enter the following information in the “Parts List” multiline:

Ref. Document	Use the drop-down list box to specify the type of reference document against which the shipment is being done. Mandatory. If the “Trading Partner Type” is selected as ‘Supplier’, The system lists the options “Purchase Order”, “Release Slip”, “Repair Order” and “Loan Order”. If the “Trading Partner Type” is selected as ‘Customer’, the system lists the options ‘Customer Order’ and ‘Rental Order’.
Ref. Document #	The number identifying the reference document. Mandatory. Based on the selected reference document type, ensure that the reference document number is already defined in the respective business component. In the case of Purchase Orders ,ensure that the document is in the “Open, Fresh, Amended, Under Authorization, NT Closed, Under Amendment (Amendment # greater than 0)” status. In the case of repair orders, ensure that the document is in the Acknowledged, Shipped, Authorized, Quoted, Amended, Confirmed Under Authorization (Amendment # greater than 1) “ status. In the case of Loan Orders, ensure that the document is in the Authorized, Amended, Under Authorization, Under Amendment status. In case of Rental Orders, ensure that the document is in the Shipped, Amended, Acknowledged and Under Amendment status. In case of Customer Orders, ensure that the document is in the Approved, Processed status. In case of Release Slip, ensure that the document is in the Open, Amended, Confirmed, Under Amendment, NT Closed, Confirmed Status. Smart Search Enabled.
Ref. Doc Line #	The line number of the Reference Document against which the shipment is being done.
Part #	The number identifying the part that is being shipped by the supplier/customer. Mandatory. The part number must have already been defined in the “Part Administration” business component. Help facility available.

Note: The system also checks whether the part number exists in the reference document mentioned. If it does not exist, the system checks whether the part number has been defined as an alternate part for the part number in the reference document and whether alternate parts can be received for that part number in the reference document.

The system displays the following:

Part Description

The textual description of the part.

Enter the following:

Mfr. Serial #	The serial number of the part provided by the manufacturer.
Mfr. Lot #	The lot number of the part provided by the manufacturer.
Freight Amount	The freight amount of the part. (Decimal). The amount entered should be a positive number.
Qty in Transit	The quantity of the part being shipped (Integer). Mandatory. The quantity entered should be a positive number.
UOM	The unit of measurement of the quantity of the part being shipped (Alphanumeric, 10). Mandatory. The UOM entered here must have already been defined in the “Unit of Measurement Administration” business component and should be in “Active” status. Note: If you have entered the quantity in fractions, the system ensures that the UOM specified in the above field allows fractions.
Palette/ Rack/ Container #	The number identifying the palette, rack or container through which the shipment has been made (Alphanumeric, 40). Mandatory.
Comments	Any additional comments about the shipment (Alphanumeric, 255).

The system displays the following:

Part Details

The concatenation of the Part dimensions and Hazmat Information of the part in the following format:

Click the “Get Details” pushbutton to retrieve the Part # and part details on entering the Ref. Document #.

Click the “Create Advance Shipping Note” pushbutton to create the new advance shipping note.

Note: The system creates the advance shipping note and sets the status as “Fresh”.

Select the “Edit Route Plan” link to specify route plan details.
Select the “View Part Info” link to view the part information.
Select the “View Ref. Doc Info” link to view the reference document information.

The system displays the following in the “Record Statistics” group box:

Created By	The name of the user who created the advance shipping note.
Created Date	The date on which the advance shipping note was created.
Last Modified By	The name of the user who last modified the advance shipping note.
Last Modified Date	The date on which the advance shipping note was last modified.