Creating PTT

You can create a PTT through this activity. Tell me more.

Select the “Create PTT” link under the “PTT Cash Definition” business component.

The “Create PTT” page appears.

The system displays the following field:

Status	The status of the PTT. It could be “Active” or “Inactive”.
	Active – indicates a PTT that is in effective use.
	Inactive – indicates that the PTT is not in effective use.

Enter the following fields:

PTT Reference

A unique number identifying the PTT (Alphanumeric, 20) Mandatory.

PTT Name

A unique name of the PTT (Alphanumeric, 100). Mandatory.

Enter the following fields in the group box:

Address	The complete mail address of the PTT (Alphanumeric, 40). Mandatory.
	Zoom facility available.

Note: Atleast one row must be filled in. You can provide the mail address in all the empty rows provided.

City	The city in which the PTT is located (Alphanumeric, 40).
State	The state in which the PTT is located (Alphanumeric, 40).
Zip	The postal code of the city (Alphanumeric, 20).
Country	Use the drop-down list box to specify the country in which the PTT is located. All the countries that have been defined in the “Organization Setup” business component will be available for selection in the ascending order.

The system displays the first country from the list by default.

Phone No.	The phone number of the PTT along with the country code and the area code (Alphanumeric, 20).
Fax	The fax number of the PTT (Alphanumeric, 20).
Telex	The telex number of the PTT (Alphanumeric, 20).
E-Mail	The electronic mail address of the PTT (Alphanumeric, 60).
Mailstop	The mailstop number of the PTT (Alphanumeric, 60).
PTT Clearing No.	A unique number allotted to a PTT by the central PTT of the country for carrying out inter-PTT transactions at the clearing center. (Alphanumeric, 32).
Swift No.	A unique number, used while transacting with international PTTs (Alphanumeric, 20). This number will be necessary for file transfer of payments and receipts. The swift number must be unique across the login organization unit.
PTT Type	Use the drop-down list box to select the type of PTT. All the PTT types that have been defined in the “Quick Code Definition” business component will be available for selection. The system displays “Blank” by default.

Enter the following fields in the “PTT Account Information” group box:

PTT Account No.	A unique number identifying the PTT account (Alphanumeric, 20). Mandatory.
Credit Limit	The maximum amount till which the company can use for transactions from a PTT account (Decimal). The value entered in this field must be greater than zero.
Drawable Limit	The amount till which the company can draw funds from the PTT (Decimal). The value entered in this field must be greater than zero.

Note: Drawable limit must not exceed credit limit and should not be negative.

Currency

Use the drop-down list box to select the transaction currency of the PTT. All the currency codes that have been defined in the “Organization Setup” business component and that have been set as permitted currencies for the company will be available selection in the alphabetical order.

Note: If the base currency of the company is DM and the currency assigned to the bank account is also INR then you can post transactions in any currency including the DM. If the base currency of the company is DM and the currency assigned to the bank account is USD then you can post transactions only in USD.

Ø Enter the following fields in the “PTT Details” multiline:

PTT Code

A unique PTT code (Alphanumeric, 32). Mandatory. This PTT code is specified for easy identification of PTT account. The PTT code must be unique across the company.

Note: The PTT codes are unique to finance book and cannot be used across the finance book. There can be many PTT codes assigned to one PTT reference number.

Description	The description of the PTT code (Alphanumeric, 40). Mandatory.
Map to Finance Book	Use the drop-down list box to select the finance book to which the PTT code must be mapped. All the finance books that have been created in the “Organization Setup” business component and that have been mapped to the login organization unit will be available for selection in the alphabetical order.

Note: The PTT code and finance book mapping must be unique.

Credit Limit	The maximum amount till which the company can use for transactions from a PTT code (Decimal). This credit must not exceed the credit limit set for the corresponding PTT account number.
Drawable Limit	The amount unto which the company can draw funds from the PTT (Decimal).

Note: The sum total of the drawable limits of all the PTT codes defined for a PTT account number must not exceed the drawable limit set for the PTT account number. The drawable limit must not exceed the credit limit of the PTT code.

Over Draft Amount	The amount overdrawn from the PTT account number (Decimal). This amount must not exceed the credit limit set for the PTT account.
Effective Date For Interest Rate	The date from which the interest rate for debit and the credit balance is effective (Date Format).
Interest Rate for Overdraft Balance	The interest rate charged on the overdraft amount (Decimal). The value entered in this field must not exceed “100”.
Interest Rate for Dr Balance	The interest rate on the debit balance held by the company in its PTT account (Decimal). Interest rate is charged if the debit amount exceeds the credit limit. The rate entered in this field must not exceed “100”.
Interest Rate for Cr Balance	The interest rate on the credit balance held by the company in its PTT account (Decimal). Interest rate is charged if the credit amount exceeds the credit limit. The rate entered in this field must not exceed “100”.

Check the box in the “Select” column of the multiline to mark a PTT code for setting the transactions for which it can be used.
Click the “Create PTT” pushbutton to create a PTT reference.

The system updates the status of the PTT as “Active”.

The system displays the following:

Created By	The login ID of the user who created the PTT.
Created Date	The date on which the PTT is created.

To proceed, carry out the following

Select the “Create File Transfer Details” link at the bottom of the page to create the file transfer details.
Select the “Create Additional Details” link at the bottom of the page to capture the additional details for PTT.
Select the “Attach Notes” link at the bottom of the page to attach notes.

Creating PTT – An overview

This page allows you to create a PTT. You can enter a unique number identifying the PTT reference. You can also enter the communication details of the PTT. If the PTT is headquartered in a different country you can also specify it. You can also enter the unique clearing number for the PTT.

This page also allows you to set the credit limit and the drawable limit for the PTT account. You can create multiple PTT codes for a PTT account number. These codes are created for the “Posting” finance book of a company. You can also set the credit limit, drawable limit and the interest rate for the debit or credit balances of the individual PTT codes.

The system saves the details of the PTT and updates the status as “Active”. The system also stores the login ID of the user and the system date along with the bank details

What you can do in this page

Set the currency in which the PTT transaction has to take place

Set the credit and drawable limit for the PTT account

Set the credit limit, drawable limit and the overdraft amount for PTT code

Set the currency in which the PTT transaction has to take place

If the currency assigned to the finance book is INR and the currency code assigned to the PTT account is INR, then the transactions can be in any currency including INR (base currency). If the currency assigned to the finance book is INR and the currency code assigned to the PTT account is USD, then the transactions can be only in USD and no other currency.

Provide the unique PTT reference code.
Specify the currency in which the transaction takes place.

Set the credit and drawable limit for the PTT account

You can set the drawable limit for the PTT account of the PTT.

Specify the unique number for PTT account.
Set the credit and the drawable limit for the account
Click the “Create PTT” pushbutton after adding PTT codes for the PTT account.

Set the credit limit, drawable limit and the overdraft amount for PTT code

You can set the credit limit, drawable limit and the overdraft amount for each PTT code.

Specify the unique number for the PTT for easy identification.
Set the credit limit, drawable limit and the overdraft amount for the PTT code.
Click the “Create PTT” pushbutton to create the PTT.