Recording Spares Shipped during quotation

Select the “Spares Shipped” tab in the "Edit Terms and Conditions" page.
Enter the following in the “Spares Shipped” multiline:

Part #

The code identifying the part, which is to be shipped for repair (Alphanumeric, 40). This field is mandatory when the “Spares” field is set to “Shipped”. Ensure that this number is already defined in the “Part Administration” business component and is in “Active” status.

Help facility available.

Note: The part must be of type “Consumable”, “Expendable” or “Tools

The system displays the following in the “Spares Shipped” multiline:

Part Description

The textual description of the part.

Enter the following in the “Spares Shipped” multiline:

Quantity

The quantity of the part to be shipped for repair. Ensure that the quantity entered is greater than zero.

UOM

The unit of measurement of the part (Alphanumeric, 10. Mandatory. Ensure that it is a valid UOM that is already defined in the “Unit of Measurement Administration” business component and is in “Active” status.

Help facility available.

Note: If the UOM is not the same as stock UOM as defined in “Part Administration” business component, then ensure that there is a conversion factor defined in the UOM to Stock UOM either in “Part Administration” or “Unit Of Measurement Administration” business component.

If the quantity is entered in fractions, then the UOM must allow fractions.

Location

Use the drop-down list box to specify the location of the part, from where it has to be issued.

Warehouse #

The number identifying the warehouse that is already defined in the “Storage Administration” business component that is in “Active” status (Alphanumeric, 10). Mandatory. Ensure that the quantity entered is available in the warehouse for shipping

Help facility available..

Note: Ensure that the part number, warehouse, and location do not have duplicate entries.

The system displays the following.

Issued Qty

The quantity of the issued part.

Enter the following in the “Spares Shipped” multiline:

Return Type	Use the drop-down list box to select the type of return, which could be:
	Returnable – the part is returned after use (This could be used in case tools are shipped).
	Non-Returnable – when the spares need not be returned.
	The system displays “Non-Returnable” by default.
Return to Location	Use the drop-down list box to select the location to which the component should be returned, when “Return Type” is selected as “Returnable”. This field must be specified when the “Return Type” is set to “Returnable”.
Warehouse #	The number identifying the warehouse (Alphanumeric,10).Ensure that this field is not left blank. Help facility available.