Recording serial and lot number details for recounted parts

This page enables you to modify the serial and lot numbers of the part. Tell me more

Select the “Record Serial #/ Lot# Details” in the Enter Recount Results for Cycle Count” page.

The “Record Serial #/ Lot# Information” page appears.

The system displays the following field:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following fields in the “Sheet Details” group box:

CC Sheet #	The number that identifies the cycle count sheet for which you need to modify the serial and lot details.
Sheet Description	The textual description of the CC sheet.
CC Plan #	The number that identifies the CC plan from which the CC sheet was generated.
Plan Description	The textual description of the CC plan.
Warehouse #	The warehouse for which the CC sheet was generated. This field is left blank, if the CC sheet is based on overdue date.
Warehouse Description	The textual description of the warehouse. This field is left blank, if the CC sheet is based on overdue date.

Enter the following fields in the “Part Selection” group box:

Line #

Use the drop-down list box to select the line number of the part for which you need to modify the lot or serial number details. The system lists the line numbers of all the parts from the “Enter Recount Results For Cycle Count” page for which count results have been updated and the deviation is greater than “Recount Tolerance”.

Click the “Get Details” pushbutton, to retrieve the parts for which you need to modify the lot and serial details.

The system displays the following fields in the “Part Details” group box:

Part #	The number that identifies the part for which you need modify the serial and lot number details.
Part Description	The textual description of the part.
Part Control Type	The type of part control, which could be either serial or lot controlled.
Part Type	The type to which the part belongs.
WH- Zone #	The number that identifies the zone in the warehouse where the part is stored.
Bin #	The number that identifies the bin in which the part is stored.
Transaction UOM	The unit of measurement for parts in the count transaction.
Stock Status	The user-defined stock status of the part.
Count Quantity	The quantity of parts available after cycle count.
Stock Quantity	The quantity of parts available as per the system inventory record.

The system displays the following fields in the “Serial / Lot Details” multiline:

Line #

The line number of the part.

Enter the following:

Serial #	The number identifying the serial number of the part (Alphanumeric, 40) The value entered must be as defined in the “Stock Maintenance” business component.
Lot #	The number identifying the lot number of the part (Alphanumeric, 40).The value entered must be as defined in the “Stock Maintenance” business component.
Manufacturer Serial #	The number identifying the serial number issued by the manufacturer (Alphanumeric, 40). The value entered must be as defined in the “Stock Maintenance” business component.
Manufacturer Lot #	The number identifying the lot number issued by the manufacturer (Alphanumeric, 18). The value entered must be as defined in the “Stock Maintenance” business component. Ensure that this field is entered, if “Lot #” is entered.
Note: If the part is lot number-controlled, then the “Serial #” and “Manufacturer Serial #” can be ignored. Note: If the part is serial number-controlled, then the “Lot #” and “Manufacturer Lot #” can be ignored.
Quantity	The quantity of the part counted, for the serial number or lot number entered (Decimal). Ensure that the quantity is greater than zero.

The system displays the following;

Condition

The condition of the part which could be “New”, ”Overhauled”, “Serviceable” or ”Unserviceable”

Serial / Lot Type

The type of the serial number and lot number, which could be “Existing” or “New”, for a part of type ”Component” or for a part which is “Shelf Life Controlled”:

Existing – Indicates that the lot number or serial number entered for the part was already existing in the specified warehouse.
New – Indicates that the lot number or serial number entered for the part does not exist in the specified warehouse and a new internal serial number is generated for the same.

Trading Partner #

The code identifying the trading partner.

Ensure that a value is entered in this field, if the stock status attribute is set to other than ‘Ownership-Internal’, in the “User Defined Stock Status“ business component.

Ensure that the “Trading Partner #” entered here is a valid Supplier # as defined in the “Supplier” business component, if the stock status attribute is 'Ownership-Supplier'.

Ensure that the “Trading Partner #” entered here is a valid Customer # as defined in the “Customer” business component, if the stock status attribute is 'Ownership-Customer'.

Help facility available.

Note: The system ignores the value entered in the “Trading Partner #” field, if the stock status attribute is “Ownership-Internal”, in the “User Defined Stock Status” business component.

Note: If the “Stock Status Attribute” is other than 'Ownership-Internal', the system performs the following:

a Ensures that the “Trading Partner #” is in the ‘Active’ status as defined in the “Supplier” business component, if the “Trading Partner Type” is ‘Supplier’.

b Ensures that the “Trading Partner #” is in the ‘Active’ status as defined in the “Customer” business component, if the “Trading Partner Type” is ‘Customer’.

Note: For the “Part-Serial #/Lot #” combination, if the Stock Status Attribute is other than “Ownership-Internal” and if the “Trading Partner #” is different from that defined in the “Stock Maintenance” business component, carry out the following:

a Ensure that the 'Allow Ownership Change of External Parts' drop-down list box is set to 'Yes', in the “Set Options” activity of the “Stock Maintenance” business component.

b Ensure that the “Trading Partner” is mapped to the ‘Warehouse-Zone-Bin’ combination specified for the selected “Line #” in the header.

Trading Partner Type	The type of the trading partner, which could be “Supplier” or “Customer”.
Trading Partner Name	The name of the trading partner.

Note: The system retrieves and displays the “Trading Partner #” and “Trading Partner Type” corresponding to the Part # - Serial #/Lot #, from the “Stock Maintenance” business component.

Note: If the Trading Partner Type is “Supplier”, the system retrieves and displays the “Trading Partner Name” from the “Supplier” business component. If the Trading Partner Type is “Customer”, the system retrieves and displays the “Trading Partner Name” as “Customer” from the “Customer” business component.

Certificate Info.

Indicates whether the certificate information is “Recorded”, “Not Recorded” or “Not Applicable” for a part.

Recorded – If the detail is updated for the part of type “Component”, or for a part which is “Shelf Life Controlled”.
Not Recorded – If the detail is not updated for the part of type “Component”, or for a part which is “Shelf Life Controlled”.
Not Applicable – If the details are not applicable, as the parts are neither “Component” nor “Shelf Life Controlled”.

Check the box in the “Select” column of the multiline, to mark the serial or lot number for deletion.
Click the Delete icon in the toolbar above the multiline, to delete the selected serial or lot number.
Click the “Edit Serial & Lot Details” pushbuton, to modify the serial and lot details of the part.

Note: For serial controlled parts, the system does not allow any positive stock corrections for part serial numbers, if:

a) the last transaction for the part is maintenance issue, general issue, loan/rental issue or stock transfer issue with stock transfer receipt not in “Draft or Fresh” status.

b) Checks if the last transaction for the part - Serial number is stock transfer issue, then the stock transfer receipt or material loss document for the part number or serial number is created and confirmed. Otherwise, the system throws an error message.

c) Checks if the last transaction for the part - Serial number is stock transfer issue, then the stock transfer receipt or material loss document for the part - Serial number is not in “Fresh” status. Otherwise, the system throws an error message.

d) the last transaction for the part is repair order issue, exchange issue, PBH exchange issue or sub contract issue, with the corresponding reference documents (repair order, purchase order or subcontract order) in closed/short-closed/NT closed /BER Closed status.

The system performs the following:

Generates a line number, for every new serial number or manufacturer serial number or lot number or manufacture lot number added in the multiline.
Ensures that the serial number entered is not associated with any other warehouse or zone or bin, and also it is not associated with a part fitted to an aircraft.

To proceed, carry out the following

Select the “Edit Certificate & Parameter Information” link, to modify certificate and parameter information of the recounted parts.

Recording recount results for part serial and lot numbers – An overview

This page enables you to modify the serial and lot numbers of the part. During the cycle count, if you notice any discrepancy in the serial and lot numbers of the part, between the actual quantity stored in the warehouse and the system quantity, you can use this page to record the correct serial and lot numbers for the part.

If required, you can modify the serial and lot numbers of the part even if there is no discrepancy in the count quantity, but if there is a difference in serial or lot number.

You can select the part line number for which the serial and lot details must be modified. The corrected serial and lot numbers can be entered for the part in the multiline.