Creating VAT account rule definition

Select the “Create VAT Account Rule Definition” link under the “Account Rule Definition” business component.

The “Create VAT Account Definition” page appears.

Enter the following field in the “VAT Details” group box:

VAT Core Category	Use the drop-down list box to select the code identifying the VAT core category to associate a unique accounting rule. All the predefined VAT core categories will be available for selection.
	National Sale - National Selling Transaction.
	National Purchase - National Purchasing Transaction.
	Export Sale - Export Selling Transaction.
	Import Goods - Import Purchase for Goods.
	Import Service - Import Purchase for Service.
	Customs VAT - Customs VAT for import of goods.
	Urprod Sale (Without VAT) - National Sale of agricultural product.
	Urprod Purchase - National Purchase of agricultural product.
	Output VAT exempted - Output Transaction not subject to VAT.
	Input VAT exempted - Input Transaction not subject to VAT.
	The system displays the first VAT core category from the alphabetically sorted list by default on launch of the page.

The system displays the following:

Description	A description pertaining to the VAT core category.
	Zoom facility available.

Enter the following field:

Finance Book

Use the drop-down list box to select the code identifying the finance book. All the posting finance books mapped to the company to which the login organization unit belongs will be available for selection, along with “All”. The finance books must have been defined in the “Create Finance Book” activity of the “Organization Setup” business component. The system displays “All” by default on launch of the page.

VAT Account Type

Use the drop-down list box to select the code identifying the VAT account type. All the VAT account types mapped to the selected VAT core category will be available for selection. The system displays the first VAT account type in the list by default on launch of the page.

Note: On selection of the VAT account type, the system retrieves and displays the description and debit/credit identifier.

The system displays the following:

Description	A description pertaining to the VAT account type.
	Zoom facility available.
Debit / Credit	Indicates whether the VAT account type is a debit or a credit account.

Enter the following fields in the “Item T / C Details” group box to search for the item or the TCD details:

Part / TC	Use the drop-down list box to specify whether the part, tax or charge is vatable. You can select from “Part”, “Vatable Tax”, “Vatable Charge”. The system leaves the field blank by default on launch of the page.
TC Applicable On	Use the drop-down list box to select the trade type on which the vatable tax, charge is applicable. You can select from “Sales” or “Purchase”.
	Purchase – Select this option to retrieve vatable tax, charge records.
	Sales - Select this option to retrieve vatable tax, charge records.
	The system leaves the field blank by default on launch of the page.
Retrieve Unmapped Parts /T/C	Check this box to retrieve parts or vatable tax or charges that are not mapped to the account code.
VAT Group From	The starting code in the range of VAT group codes from which the details are to be retrieved for defining the account (Alphanumeric, 10). Mandatory. You can enter the VAT group fully or specify it partially using the ‘*’ characters. The system lists all the VAT groups that are greater than or similar to the value entered here and the parts / tax / charge associated to it.
	If this field is left blank and the “To” field is entered, then the system retrieves the VAT group starting from the first VAT group code till the VAT group specified in the “To” field.
To	The ending code in the range of VAT group for which the details are to be retrieved (Alphanumeric, 10). You can enter the VAT group fully or specify it partially using the ‘*’ characters. The system lists all the VAT groups that are lesser than the value entered here. The code entered here must be greater than the number entered in the “VAT Group From” field.
	If this field is left blank and the “VAT Group From” entered, then the system retrieves the VAT group from the number specified in the “VAT Group From” field till the last VAT group.
Part / TC # From	The starting code in the range of part or vatable tax or charge codes from which the details are to be retrieved (Alphanumeric, 10). You can enter the part / tax / charge code fully or specify it partially using the ‘*’ characters. The system lists all the part / tax / charge codes that are greater than or similar to the value entered here.
	If this field is left blank and the “To” field is entered, then the system retrieves the codes starting from the first part / tax / charge code till the part / tax / charge code specified in the “To” field.
To	The ending code in the range of part / tax / charge codes for which the details are to be retrieved (Alphanumeric, 10). You can enter the part / tax / charge code fully or specify it partially using the ‘*’ characters. The system lists all the part / tax / charge codes that are lesser than the value entered here. The code entered here must be greater than the number entered in the “Part / TC # From” field.
	If this field is left blank and the “Part / TC # From” entered, then the system retrieves the item tax / charge code from the code specified in the “Part / TC # From” field till the last code.

Note: If “Part” is selected in the “Part / TC” field, then the code entered in the “Part / TC #” field and the “Part / TC Variant” fields are considered as the part and the part variant code respectively.

If “Vatable Tax” is selected in the “Part / TC” field, then the code entered in the “Part / TC #” field and the “Part / TC Variant” fields are considered as the tax and the tax variant code respectively.

If “Vatable Charge” is selected in the “Part / TC” field, then the code entered in the “Part / TC #” field and the “Part / TC Variant” fields are considered as the charge and the charge variant code respectively.

Part / TC Variant From	The starting code in the range of part / TC variant from which the details are to be retrieved (Alphanumeric, 10). You can enter the field fully or specify it partially using the ‘*’ characters. The system lists all the part / tax / charge variants that are greater than or similar to the value entered here.
	If this field is left blank and the “To” field is entered, then the system retrieves the codes starting from the first part / tax / charge variant till the part / TC code specified in the “To” field.
To	The ending code in the range of part / tax / charge variants for which the details are to be retrieved (Alphanumeric, 10). You can enter the field fully or specify it partially using the ‘*’ characters. The system lists all the part / tax / charge variants that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Part / TC Variant From” field.

Click the “Get Details” pushbutton to part / tax / charge details in the multiline.

Enter the following field in the “Account # Details” group box to default the value in the multiline:

Account #	The code identifying the VAT account to which the combination of parts / account classification codes, taxes, charges, VAT category and VAT account types must be mapped (Alphanumeric, 32). The account code is defined in the “Create Operative Chart of Account” activity of the “Accounting Setup” business component and must be in “Active” status.
	Help facility available.

Note: The account code must be valid for the selected finance book. If “All” the finance book is selected, then the account codes must be valid for the finance books.

The control account type of the account code defined n the “Accounting Setup” business component, must be valid for the specified VAT account type.

Effective From Date	The date from which the accounting rule defined is effective (Date Format). The system displays the current system date by default on launch of the page.
Cost Center	The code identifying the cost center (Alphanumeric, 10). The “Cost Center” must have been defined in the “Create Cost Center / Unit” activity of the “Cost Setup” business component. The cost center must be mapped to the account code and the mapping should be valid on the date of defining the account rule.
	Help facility available.
Analysis #	The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component (Alphanumeric, 5).
	Help facility available.
Sub Analysis #	The sub analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component (Alphanumeric, 5).

Note: If the analysis and the sub analysis code are not entered, then the system defaults the analysis and the sub analysis code defined for the account code.

Click the “Default” pushbutton to default the account definition details in the multiline.

Enter the following fields in the “Account Definition Details” multiline:

Note: The system defaults the value in the “Account Definition Details” multiline as specified in the “Account # Details” group box.

Account #	The code identifying the account to which the combination of parts / account classification codes, taxes, charges, VAT category and VAT account types must be mapped (Alphanumeric, 32). The account code is defined in the “Create Operative Chart of Account” activity of the “Accounting Setup” business component and must be in “Active” status.
	Help facility available.

Note: You can specify the account code details for each row or you can default the details entered in the “Account # Details” group box.

From Date	The date from which the account definition is effective (Date Format). Mandatory. The system displays the current system date by default if the defaulting value is not specified.
Cost Center	The code identifying the cost center (Alphanumeric, 10). The “Cost Center” must have been defined in the “Create Cost Center / Unit” activity of the “Cost Setup” business component. The cost centers must be mapped to the account code and the mapping should be valid on the date of defining the account rule.
	Help facility available.
Analysis #	The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component (Alphanumeric, 5).
	Help facility available.
Sub Analysis #	The sub analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component (Alphanumeric, 5).

Note: If sub analysis code is entered, then the analysis code must not be left blank.

The system displays the following in the multiline:

Note: The system retrieves all the part / tax / charge mapped to the VAT group and falling in the range specified in the “Part T / C Details” group box.

VAT Group	The code identifying the VAT group.
Description	The description pertaining to the VAT group.
Part #	The code identifying the part.
Part Description	The description pertaining to the part.
TC #	The code identifying the vatable tax / charge.
TC Description	The description pertaining to the vatable tax / charge.
TC Variant	The code identifying the vatable tax / charge variant.

Check the box in the “Select” column of the multiline to mark the account code.

Click the “Create” pushbutton to create the VAT account code.

The system saves the part definition details and also updates the login ID of the user and the system date along.

The system will check if there are any VAT Codes in “Fresh” status for the VAT Group mapped to accounts in “Create VAT Account Definition”. The system also updates the status of the “Fresh” VAT codes in the “VAT Setup” business component to “Active”.

Prerequisites

“VAT Category” must have been defined in the “VAT Setup” business component and the account types must have been mapped to it.

“Finance Books” must have been defined in the “Organization Setup” business component and mapped to the Company.

“VAT Groups” must have been defined in the “VAT Setup” business component. The status of these VAT Groups must be Active.

“Account #” must have been defined in the “Accounting Setup” business component.

“Cost Center” must have been defined in the “Cost Setup” business component.

What you can do in this page

Retrieve part / TC details based on type

Retrieve unmapped parts / TC

Retrieve part / TC details based on type

You can search and retrieve the part or the tax or charge details based on the type.

Set “Part” in the “Part/TC” field to retrieve all the parts for creating VAT account.

Set “Vatable Tax” in the “Part/TC” field to retrieve all the vatable tax for creating VAT account.

Set “Vatable Charge” in the “Part/TC” field to retrieve all the vatable charge for creating VAT account.

Retrieve unmapped parts / TC

You can retrieve all the parts or taxes or the charges that are not mapped to the account type.

Check the “Retrieve Unmapped Parts / T / C” box to retrieve the parts/T/C not mapped to account codes.