Creating bank cash account definition

This page allows you to define a posting account code for a bank, cash or PTT code. Tell me more.

Select the “Create Bank/Cash Account Definition” link under the “Account Rule Definition” business component.

The “Create Bank / Cash Account Definition” page appears.

Enter the following field:

Finance Book

Use the drop-down list box to select the code identifying the finance book for which the bank codes must be mapped to posting account numbers. All the finance books mapped to the login organization unit are available for selection in the ascending order. The system displays the first finance book in the list by default on launch of the page.

The system displays the following in the “Account Definition Details” multiline:

Note: The system retrieves the bank/cash/PTT codes that are in the “Fresh” status.

Bank/Cash/PTT #	The code identifying the bank or cash or PTT.
Description	The textual description pertaining to the bank/cash/PTT code.
Currency	The currency in which the transactions would take place for the bank, cash or PTT code.

Enter the following fields:

Bank Cash PTT Account #	The code identifying the posting account that must be associated to the bank / cash / PTT code (Alphanumeric, 32). Mandatory. The account code entered in this field must have been defined in the “Accounting Setup” business component and must be of the control account type “Bank Cash PTT”.
	Help facility available.

Note: You can associate a bank, cash or PTT code to a posting account number only once. The currency of the posting account must be the same as that of the selected bank, cash or PTT code.

Bank Charges Account #	The code identifying the bank charges posting account to be associated to the bank / cash / PTT code (Alphanumeric, 32). Mandatory. The account code entered in this field must have been defined in the “Accounting Setup” business component and must belong to the “Expenses” account group.
	Help facility available.

Note: The bank charges account code must belong to the account group “Expense”.

Effective From Date

The date from which the bank / cash account definition is effective (Date Format). Mandatory. The date entered in this field must be the start date of a financial year or a period. The date must be the same or after the date from which the posting account codes are effective.

To be followed while entering the "Effective From Date":

If for the bank code BC1, the account code BOB123 has already been defined and deleted with date range of 1^st Apr 2001 to 31^st Mar 2002, the effective from date to be defined can be only 1^st April 2002.
If the account code for Bank code BOB123 has been defined from effective from date of 1^st Apr 2001 but it is to be changed to BOB456 with the same effective date, then the BOB123 can be deleted with valid upto date as 1^st Apr 2001 and new BOB456 can be mapped from 1 Apr 2001
Check the box in the “Select” column of the multiline to mark the bank / cash code for which you want to associate a posting account number.

Click the “Create” pushbutton to create the bank / cash account definition.

The system saves the details of the association between the bank code and the posting account number. The system updates the status of the bank code as “Active”. The system also stores the login ID of the user and the system date along with the association details.

To proceed, carry out the following

Select the “View Bank/Cash Account Definition” link at the bottom of the page to view the bank/cash account definition.

Creating bank cash account definition – An overview

The system retrieves all the bank, cash or PTT codes that have been defined for a finance book and are in the “Fresh” status. You can enter a posting account code and a charges account code to which the bank, cash or PTT code must be mapped. You can also enter the date till which the posting account code will be valid for the bank, cash or PTT code. The system updates the status of the bank, cash or PTT code as “Active” in the “Bank Cash Definition” business component. The system also stores the login ID of the user and the system date along with the mapping details. You can enter transactions details for an “Active” bank, cash or PTT code subsequent to the mapping with the posting account code.