Viewing budget details

This page allows you to view the details of the budget and the budget requirement amount. You can also view the details of the amendment that has been made to the budget.

Select the “Budget” link at the bottom of the “Select Budget” page.

The “View Budget” page appears.

The system displays the following:

Budget No	A unique number identifying the budget.
Amendment No	A unique number identifying the amendment that has been made to the budget.
Status	The status of the budget. It could be “Fresh” or “Active”.
	Fresh – indicates a newly created budget.
	Active – indicates a budget that has been authorized.
Budget Date	The date on which the budget has been allocated.
Financial Year	The financial year for which the budget has been created.
Total Base Requirement Amount	The total budget requirement amount in the base currency of the company.
Total Base Allocated Amount	The total budget amount that has been allocated in the base currency of the company.
Total Base Utilized Amount	The total budget amount that has been utilized till date.
Total Base Variance Amount	The total amount till which the actual amount can vary from the budget. This amount is in the base currency of the company.
Total Base Balance Amount	The balance budget amount that is yet to be used. This amount is also in the base currency of the company.

The system displays the following in the “Budget Information” multiline:

Finance Book	The code identifying the finance book for which the budget has been allocated.
Asset Class Code	The code identifying the asset class for which the budget has been allocated.
Asset Class Description	The textual description of the asset class.
Amount Required	The amount that has been defined as the budget requirement for the asset class.
Currency	The currency in which the budget requirement amount has been entered.
Exchange Rate	The exchange rate of the currency in which the budget requirement has been entered. This exchange rate will be defined if the currency is different from the base currency of the company. It both the currencies are the same, “1” is displayed by default.
Base Amount	The budget requirement amount in the base currency of the company.
Allocated Amount	The amount that has been allocated as budget for the asset class.
Allow Variance	Indicates whether you allow a variance in the budget amount that has been allocated. It could be “Yes”, “No” and “Unlimited”.
	Yes – indicates that a variance of the budget is permitted till the percentage or the amount specified.
	No – indicates that there is no variance in the amount allocated as the budget.
	Unlimited – indicates that there is an unlimited variance in the amount budgeted and the expenditure incurred.
Variance %	The percentage the actual amount can vary from the budget.
Variance Amount	A flat amount till which the actual amount can vary from the budget.
Base Allocated Amount	The amount allocated as budget in the base currency of the company.
Base Variance Amount	The amount that could be the budget variance in the base currency of the company.
Amount Utilized	The allocated budget amount that has been utilized till date.
Base Utilized Amount	The allocated budget amount that has been utilized till date in the base currency of the company.
Balance Amount	The allocated budget amount that is not yet used.
Base Balance Amount	The allocated budget amount that is not yet used in the base currency of the company.
Remarks	Any comments regarding the amount allocated as budget.

Click the “Print Budget ” pushbutton to print the budget.

The system displays the following:

Created By	The login ID of the user who has allocated the budget.
Created Date	The date on which the budget was allocated.
Last Modified By	The login ID of the user who has last modified the budget.
Last Modified Date	The date on which the budget was last modified.

To proceed, carry out the following:

Select the "Attach Notes" link at the bottom of the page for attaching notes.