Edit Asset Proposal – A summary of the activity

This activity allows you to modify the details of an asset proposal. You can search and select the proposal that you want to modify. You can modify the details of the acquisition proposal and the retirement proposal. You can also view the details of the budget while modifying the acquisition proposal.

This activity also allows you to authorize both the acquisition proposal and the retirement proposal. The status of the authorized proposal is updated as “Active”. This “Active” proposal cannot be modified any longer. This activity also allows you to delete both the proposals. The status of the deleted proposal is updated as “Deleted”. This “Deleted” proposal cannot be used any longer.

Getting familiar with the pages inside

What you can do in this activity

Modify acquisition proposal

Modify retirement proposal

Authorize acquisition proposal

Authorize retirement proposal

Delete acquisition proposal

Delete retirement proposal

Delete multiple proposals

Set variance percentage

Calculate costs in base currency

Define retirement mode

Modify acquisition proposal

The details of an acquisition proposal can be modified. The proposal retains the same “Fresh” status. This proposal can be modified again before authorization.

• Go to “Edit Acquisition Proposal” page.

• Modify the details.

Modify retirement proposal

The details of the retirement proposal can be modified. The proposal retains the same “Fresh” status. This proposal can be modified again if required before authorization.

• Go to “Edit Retirement Proposal” page.

• Modify the details.

Authorize acquisition proposal

An acquisition proposal can be authorized while saving the details that have been modified. An acquisition proposal after authorization is updated as “Active”. This proposal remains active till the expiry date that is defined. The details of this proposal cannot be modified any longer.

• Go to “Edit Acquisition Proposal” page.

• Authorize the proposal.

Authorize retirement proposal

A retirement proposal can be authorized while saving the details that have been modified. A retirement proposal after authorization is updated as “Active”. The details of this proposal cannot be modified any longer.

• Go to “Edit Retirement Proposal” page.

• Authorize the proposal.

Delete acquisition proposal

Acquisition proposals that are not required can be deleted if they are in the “Fresh” status. The status of the deleted proposal is updated as “Deleted”. This deleted proposal cannot be used any longer.

• Go to “Edit Acquisition Proposal” page.

• Delete the proposal.

Delete retirement proposal

Retirement proposals that are not required can be deleted if they are in the “Fresh” status. The status of the deleted proposal is updated as “Deleted”. This deleted proposal cannot be used any longer.

• Go to “Edit Retirement Proposal” page.

• Delete the proposal.

Delete multiple proposals

Asset proposals irrespective of being an acquisition proposal or a retirement proposal can be deleted at a time. The deleted proposals cannot be used any longer. The status of these deleted proposals is updated as “Deleted”.

• Go to “Select Proposal” page.

• Give the search criteria and execute search.The system displays  all the  aquisition and  retirement proposals in ‘’Fresh’’ status.

• Mark and delete the proposals.

Set variance percentage

An “Active” asset proposal can span over a couple of financial years. In the course of these years there could be a variance in the exchange rate or the cost of the asset. A percentage of variance that has been set for both the exchange rate and asset cost for a proposal can be modified. The variance can be modified if the asset proposal is in “Fresh” status.

• Go to “Edit Acquisition Proposal” page.

• Modify the variance percentage.

Calculate costs in base currency

 If the currency of the proposal amount is different from the base currency of the company, the system calculates the proposed costs in the base currency of the company, if modifications have been made to the proposal. The proposed amount is also stored in the base currency of the company.

• Go to “Edit Acquisition Proposal” page.

• Calculate the proposed cost in the base currency of the company.

Define retirement mode

An asset can be retired in two different methods. A retirement method can be set for the unique proposal. All the assets that fall under the proposal can be retired in the selected method. The method of retirement can be modified.

• Go to “Edit Retirement Proposal” page.

• Modify the retirement mode.