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This activity allows you to view the initial balances of the selected assets after uploading it with the help of an excel sheet. You can carry out a search based on the business unit, the depreciation book, the financial year and the financial period. You can also carry out a search based on the asset class, asset group, asset location, asset number and the corresponding tag number.
Select the “View Initial Balance” link under the “Asset Migration” business component.
The “View Initial Balance” page appears.
Enter the following fields in the “Search Criteria” group box:
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Finance Book |
Use the drop-down list box to select the code identifying the finance book in which the initial balances have been posted. All the finance books that are deployed in the login organization unit will be available for selection in the ascending order. |
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Depreciation Book Code |
Use the drop-down list box to select the code identifying the depreciation book in which the initial balances have been posted. All the depreciation books that are deployed in the login organization unit will be available for selection in the ascending order. |
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Asset Class Code |
Use the drop-down list box to select the code identifying the class to which the asset belongs. All the asset classes that have been defined in the “Asset Type Definition” business component will be available for selection in the ascending order. |
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Asset No. From |
The starting number of the range of asset numbers that you want to retrieve (Alphanumeric, 18). You can enter the asset number in full or specify it partially using the “*” character. The system retrieves the details of all the asset numbers that are similar to the values entered here. |
Note: The number entered in this field must be before the value entered in the “To” field.
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To |
The ending number of the range of asset numbers that you want to retrieve (Alphanumeric, 18). You can enter the asset number in full or specify it partially using the “*” character. The system retrieves the details of all the asset numbers that are similar to the values entered here. |
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Asset Location Code |
A unique number identifying the location of the asset (Alphanumeric, 10). |
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Help facility available. |
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Tag No. From |
The starting number of the range of asset tag numbers that you want to retrieve (Alphanumeric, 20). You can enter the tag number in full or specify it partially using the “*” character. The system retrieves all the asset numbers that have tag numbers similar to the value entered here. |
Note: The number entered in this field must be before the value entered in the “To” field.
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To |
The ending number of the range of tag numbers that you want to retrieve (Alphanumeric, 20). You can enter the tag number in full or specify it partially using the “*” character. The system retrieves all the asset numbers that have tag numbers similar to the value entered here. |
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Asset Group Code |
A unique code identifying the group to which the asset belongs (Alphanumeric, 25). |
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Help facility available |
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Financial Year |
Use the drop-down list box to select the financial year for which you want to view the initial balances. All the financial years defined for the selected depreciation book will be available for selection in the ascending order. The system displays the first financial year by default at the launch of the page. |
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Financial Period |
Use the drop-down list box to select the financial period for which you want to view the initial balances. All the financial periods that have been defined for the selected financial year will be available for selection in the ascending order. The system displays the first financial period of the selected financial year by default at the launch of the page. |
The system retrieves the following in the “Initial Balance Information” multiline based on the search criteria entered:
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Asset No. |
A unique number identifying the asset. |
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Tag No. |
A unique number identifying the tag. |
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Financial Year |
The financial year in which the balances have been uploaded. |
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Financial Period |
The financial period in which the balances have been uploaded. |
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Asset Cost |
The cost of the asset. |
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Depreciation Book Code |
The code identifying the depreciation book in which the initial balances have been posted. |
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Depreciation Charge |
The depreciation charge of the asset. |
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Cumulative Depreciation Amount |
The cumulative depreciation amount of the asset. |
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Revaluation Date |
The date on which the asset was revalued. |
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Revaluation Amount |
The revaluation amount of the asset. |
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Revalued Depreciation |
The depreciation of the revalued asset. |
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Asset Book Value |
The value of the assets as per the accounting books. |
