Uploading acquisition information

This page allows you to upload the purchase information of the assets for which you have created the initial entries. You can search and select a finance book in which the purchase information must be uploaded. You can view the purchase information before uploading it. The data available in the external source must be in the specified format and must be complete in all respects.

Select the “Acquisition Information” link at the bottom of the “Upload Initial Entry” page.

The “Upload Acquisition Information” page appears.

Enter the following field:

Finance Book

Use the drop-down list box to select the code identifying the finance book in which the purchase information of the asset must be updated. All the finance books that are deployed in the login organization unit will be available for selection in the ascending order.

The system displays the following in the “Document Information” multiline:

Note: The system retrieves the data from an external source like an MS-Excel sheet or a database.

Asset No.	A unique number identifying the asset.
Tag No.	A unique number identifying the tag.
Document Type	The type of the document through which the asset has been purchased. It could be “Order Based Invoice”, “Direct Invoice” or “Prepayment Invoice”.
Document No.	The number identifying the document.
Document Date	The date on which the purchase was made.
Supplier Name	The name of the supplier.
Document Amount	The amount of the document.
Currency	The base currency of the document.
Exchange Rate	The exchange rate in case the currency is different from the base currency of the login organization unit.
GR Date	The date on which the goods were received.
Capitalization Amount	The asset amount that is capitalized.

Click the “Update Acquisition Information” pushbutton to update the purchase information details.

The system updates the purchase information details in the “Asset Capitalization” business component.