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This page allows you to close the initial balance entries once all the details have been completed. You to select the depreciation book and finance book for which the initial asset balances have been entered. You can also select the asset class for which the asset details have been entered. The balances of the individual accounts are retrieved as per the “Fixed Assets Management” BPC and the “Book Keeping” BPC. The balances of the account in both “Fixed Assets Management” BPC and the “Book Keeping” BPC must be the same. If they are not the same, you will not be allowed to complete the initial balance entry. The status of the asset is updated to “Fresh”.
Select the “Complete Initial Balance” link at the bottom of the “Upload Initial Balance” page.
The “Complete Initial Balance Entry” page appears.
Enter the following fields:
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Depreciation Book Code |
Use the drop-down list box to select the code identifying the depreciation book in which the initial balances of the asset must be posted. All the depreciation books that are deployed in the login organization unit will be available for selection in the ascending order. |
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Finance Book |
Use the drop-down list box to select the code identifying the finance book in which the initial balances of the asset must be posted. All the finance books that are deployed in the login organization unit will be available for selection in the ascending order. |
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Asset Class Code |
Use the drop-down list box to select the code identifying the class to which the asset belongs for which the initial balances must be entered. The asset class must have been defined in the “Create Asset Class” activity of the “Asset Type Definition” business component. |
Click the “Get Details” pushbutton to retrieve the asset details.
The system displays the following based on the search criteria entered:
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Number of Asset Entered |
The number of asset details which have already been entered. |
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Number of Tag Entered |
The number of tag details which have already been entered. |
The system displays the following in the “Initial Balance Information” multiline based on the search criteria entered:
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Account Code |
The code identifying the account to which the postings are made in the depreciation book. |
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Description |
The description of the account code. |
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Balance as per GL |
The balance of the asset as per the “General Ledger” control account. |
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Balance as per FA |
The balance of the asset as per the “Fixed Assets” control account, |
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Difference in Total |
The difference between the two balances. |
Click the “Complete Initial Balances” pushbutton to save the initial balances.
The system updates the initial balances in the “Asset Capitalization” business component.
The status of the asset is updated to “Fresh”.
