Viewing inventory sheet

This page allows you to view the asset and the tag details included in the inventory sheet. You can carry out the search using the location in which the asset exists, class to which the asset belongs, group to which the asset belongs, asset and tag details, status of the tag, inventory result, date on which the inventory verification is due, reconciliation status, and the date on which the assets are verified. The system retrieves all the assets included in the sheet based on the search criteria. The system also displays the modification history of the asset tags.

Select the “View Inventory Sheet” link at the bottom of the “Select Inventory Sheet” page.

The “View Inventory Sheet” page appears.

The system displays the following field:

Inventory Sheet No.	The number identifying the inventory sheet.
Sheet Description	A textual description pertaining to the inventory sheet.
Status	The status of the inventory sheet.
Sheet Date	The date on which the inventory sheet is created.

Enter the following fields in the group box to search for the assets which has to be added to inventory sheet:

Asset Location Code	A number identifying the asset location (Alphanumeric, 20). Mandatory. Enter the code in full or partially using the * character. The system displays all the assets whose code is similar to the value entered here.
	This number must be defined in the “Create Asset Location” activity of “Asset Location” business component.
	Help facility available.
Asset Class Code	Use the drop-down list box to specify the code identifying the class to which the asset belongs. The system displays “All” by default.
Asset Group Code	A code identifying the group to which the asset belongs (Alphanumeric, 25).
	Help facility available.
Asset No.	A number identifying the asset (Alphanumeric, 18). The asset number must be defined in the “Create Simple Assets” activity of the “Asset Capitalization” business component.
	Help facility available.
Asset Description	A textual description pertaining to the asset (Alphanumeric, 40). Enter the description in full or partially using the * characters. The system retrieves all the assets whose description is similar to the text entered here.
Tag Status	The status of the asset tag.
Tag No.	A number identifying the asset tag (Integer).
	Help facility available.

Note: The tag must be in “Active” status.

Tag Description	A textual description pertaining to the tag (Alphanumeric, 40). Enter the description in full or specify it partially using the * characters. The system retrieves all the tags whose description is similar to the text entered here.
Inventory Result	Use the drop-down list box to search for the assets based on the inventory result. The various inventory results available are
	Ok - If the assets are same both in the location and in the list. These assets are not taken up for reconciliation.
	Damaged - If the assets are found in the location but are damaged or not in working condition, then it is in the damaged condition.
	Missing – If the assets are in the list but not found in the location.
	Not Used – If the assets are in the list but not been used.
	Extra - If the assets are extra.
	The system displays “All” by default on launch of the page.
Inventory Due Date From	The starting date in the range of dates during which the inventory is due for verification (Date Format). The system retrieves all the assets whose due date matches the date entered here. The date entered must be less than the date entered in “To” field.
To	The ending date in the range of dates during which the inventory is due for verification (Date Format). The system retrieves all the assets whose due date matches the date entered here.
Reconciliation Status	Use the drop-down list box to search for the asset based on the reconciliation status. The various reconciliation statuses are
	Ok
	Marked for Retirement
	Marked for Transfer
	Marked for Insurance
Inventoried Date From	The starting date in the range of dates during which the assets are verified (Date Format). The system retrieves all the assets whose inventoried date is the date entered here. The date entered must be less than the date entered in “To” field.
To	The ending date in the range of dates during which the assets are verified (Date Format). The system retrieves all the assets whose inventoried date matches the date entered here.

Click the “Get Details” pushbutton to retrieve the asset details.

The system displays the following fields in the “Inventory Details” multiline:

Asset No.	The number identifying the asset.
Asset Description	A textual description pertaining to the asset.
Tag No.	The number identifying the asset tag.
Tag Description	A textual description pertaining to the asset tag.
Asset Location	The code identifying the location in which the asset exists.
Inventory Due Date	The date on which the verification of the asset is due.
Tag Status	The status of the tag.
Inventory Status	The status of the inventory sheet.
Inventoried Date	The date on which the asset is verified.
Asset Class Code	The code identifying the class to which the asset belongs.
Asset Group Code	The code identifying the group to which the asset belongs.
Inventory Result Remarks	The remarks pertaining to the inventory results.
Reconciliation Remarks	The remarks pertaining to the reconciliation of the assets.

The system displays the following fields:

Created By	The login ID of the user who created the inventory sheet.
Created Date	The date on which the inventory sheet was created.
Last Modified By	The login ID of the user who modified the sheet last.
Last Modified Date	The date on which the inventory sheet was last modified.

What you can do in this page

Retrieve assets based on the inventory result

View assets based on their reconciliation status

Retrieve assets based on the inventory result

You can view the asset details of the sheet based on their inventory result.

Set the “Inventory Result” field to “Ok” to retrieve the assets, which are not taken up for reconciliation.
Set the “Inventory Result” to “Damaged” to retrieve the assets, which are not in the working condition.
Set the “Inventory Result” to “Missing” to retrieve those assets which are found missing in the location.
Set the “Inventory Result” to “Not Used” to retrieve the assets which are not being used.
Click the “Get Details” pushbutton to view the asset details based on their inventory result.

The system retrieves all the assets in the sheet based on the inventory result selected.

View assets based on their reconciliation status

You can view the asset details of the sheet based on their reconciliation status.

Set the “Reconciliation Status” to ”Marked for Retirement” to retrieve those assets which are marked for retirement.
Set the “Reconciliation Status” to ”Marked for Transfer” to retrieve those assets which are marked for transfer from location to another
Set the “Reconciliation Status” to ”Marked for Insurance” to retrieve those assets, which are damaged, and are marked for insurance.
Click the “Get Details” pushbutton to view the asset details based on their reconciliation status.

The system retrieves all the assets in the sheet based on the reconciliation status selected.