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This page allows you to adjust the vouchers. Payment vouchers might be adjusted if the assets in the policy belonged to a finance book different from that in which the voucher has been raised. Adjustment vouchers are also raised to adjust the blanket payment made for a policy. Adjustment vouchers are also raised when a single payment voucher has been raised for multiple policies or when a payment voucher has been accounted in a different finance book. You can raise an adjustment voucher for policies that are in “Active” status. The unadjusted amount must equal to the amount that is being adjusted and must be in the base currency of the finance book.
Select the “Adjust Payment Vouchers” link under the “Asset Information” business component.
The “Adjust Payment Voucher” page appears.
Enter the following fields:
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Voucher No. |
The number identifying the sundry payment voucher (Alphanumeric, 18). Mandatory. |
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Press <Enter> key. | |
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The system retrieves the details of the voucher in the respective fields. | |
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Help facility available |
The system displays the following:
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Finance Book |
The code identifying the finance book in which the voucher details have been posted. |
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Payee |
The name of the organization or person to whom the payment was made. |
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Request Date |
The date on which the payment was requested. |
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Pay Date |
The date on which the payment was made. |
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Bank / Cash Code |
The code identifying the bank or cash account in which voucher was posted. |
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Pay Amount |
The amount for which the payment was made. |
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Unadjusted Amount |
The amount that has remained unadjusted after posting. |
Enter the following fields to search for the insurance policy details:
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Policy No From |
The starting code in the range of codes identifying the policy that you want to retrieve (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the policies that are greater than or similar to the value entered here. |
Note: The code entered in this field must be before the code entered in the “To” field.
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To |
The ending code in the range of codes identifying the policy that you want to retrieve (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the policies that are lesser than or similar to the value entered here. |
Note: The code entered in this field must be after the code entered in the “From” field.
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Insurance Company |
Use the drop-down list box to select the code identifying the insurance company that has issued the policy. All the insurance companies that have been defined will be available for selection in the ascending order. |
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Effective Period From |
The start date of the period during which the asset is covered by the policy (Date Format). The system retrieves all the policies, which have start dates similar to the date entered here. |
Note: If this field is left blank and the “To” date is entered the system retrieves all the policies that have effective periods from the beginning of the century till the date entered in the “To” field.
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To |
The end date of the period during which the asset is covered by the policy (Date Format). The system retrieves all the policies, which have end dates similar to the date entered here. |
Note: If this field is left blank and the “From” date is entered the system retrieves all the policy numbers that have effective periods starting from the date entered in the “From” field till the system date.
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Policy Type |
Use the drop-down list box to select the type of the policy that you want to retrieve. All the policy types that have been defined as quick codes in the “Create Quick Code” activity of the “Quick Code Definition” business component and are in the “Active” status will be available for selection in the ascending order. The system displays “All” by default on launch of the page. |
Click the “Get” pushbutton to retrieve the policy details.
The system displays the following in the “Policy Details” multiline based on the search criteria entered:
Note: The system retrieves the voucher details of policies that are in “Active” status and for which a blanket payment has been made.
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Policy No |
The code identifying the insurance policy. |
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Policy Desc. |
A textual description of the policy. |
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Renewal No |
The code identifying the renewal . |
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Policy Amount |
The amount of the policy, that is the amount for which the asset has been insured. |
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Premium Amount |
The amount due as premium. |
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Premium Paid |
The amount paid till date as premium. |
Enter the following field in the “Policy Details” multiline:
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Adjustment Amount |
The amount to be adjusted (Decimal). Mandatory. The value entered in this field must be greater than zero. |
Note: The sum total of the adjustment amount must be less than or equal to the unadjusted amount of the voucher. The unadjusted amount is calculated as the difference between the voucher amount and the total amount adjusted till date.
The system displays the following:
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Insurance Company |
The code identifying the insurance company that has issued the policy. |
Click the “Adjust” pushbutton to adjust the voucher entries.
The system updates the adjusted amount for the voucher as the premium amount due and date on which the payment has been made as the date on which the amount was due for payment.
To proceed, carry out the following
Select the “Accounting Information” link at the bottom of the page to view the posting details.
