Confirming depreciation process

This page allows you to confirm the depreciations that are processed. Tell me more.

Select the “Confirm/Delete Process Run” link at the bottom of the “Process Depreciation” page.

The “Confirm Depreciation Process” page appears.

Enter the following fields:

Depreciation Book Code	Use the drop-down list box to select the code identifying the depreciation book. The system lists the depreciation books defined in the “Set Depreciation Books” activity of the “Asset Depreciation Setup” business component. The system displays “Corporate” by default on launch of the page.
Process Run #	Use the drop-down list box to select the depreciation process number. The system lists all the number for which the processing has been completed pertaining to the selected depreciation book in ascending order. The system displays the earliest process run number by default on launch of the page.

Note: Only the process run number that are not confirmed or deleted can be confirmed or deleted.

The system displays the following fields:

Finance Book	The code identifying the finance book to which the selected process number is assigned.
Currency	The base currency of the company.

Click the “Get Details” pushbutton to retrieve the depreciation details for confirmation.

The system displays the following fields in the “Depreciation Charge” multiline:

Financial Period Code	The code identifying the financial period in which Depreciation has been processed.
Start Date	The start date of the financial period or the depreciation processing start date.
End Date	The end date of the financial period or the depreciation processing end date.
Depreciation Category	The depreciation category to which the assets belongs.
Depreciation Charge	The amount of depreciation charged for the period.
Suspension Depreciation	The depreciation charged for an asset during the suspension period.

The system displays the following fields below the multiline:

Suspension Total	The total of the suspension depreciation in the multiline.
Depreciation Total	The total of the depreciation charge in the multiline.

Click the “Confirm” pushbutton to confirm the depreciation process.

Note: Process runs must be confirmed only in the sequential order.

The system posts the accounting entry in the books of accounts on confirming. The system retrieves the earliest open financial period and the posts the depreciation charges for both “Corporate” and “Tax” depreciation book. For example, if the depreciation has been processed for 4 periods say P1, P2, P3 and P4. If P1 and P2 are closed, then the depreciation charged will be posted in the Q3 which is the earliest open period.

The system updates the status of the asset / tag to “Confirmed” if the process end date is the depreciation period end date, if not, the system updates the processing status as “Partially Confirmed”.

The system updates the status of the process run number to “Confirmed”. If the processing is run for partial period, the system updates the status to “Partially Confirmed”.

Click the “Delete” pushbutton to delete the process run number, which are not confirmed.

Note: The depreciation processing cannot be deleted if one or more subsequent runs are being processed on the same set of asset-tags.

The system deletes the process run number.

The system performs the following:

Updates the status of the asset / tag as “Deleted” is a complete run is deleted.
Updates the status of the asset / tag as “Partially Deleted” if a partial run has been deleted and updates all the documents in that run as “Not Depreciated” and makes them available for depreciation process.

Note: Process runs can be deleted only sequentially. A process run cannot be deleted if there exists a subsequent run.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the accounting information.

Confirming depreciation process – An overview

The accounting entries are posted in the books of accounts after confirmation. You can also delete the process run number for which processing has been completed. You can select the depreciation book in which the entries are to be posted. The process run numbers that are not confirmed can be selected for confirmation or deletion. The system retrieves the depreciation details pertaining to a financial period. The system computes the total of suspension depreciation and the depreciation charges.

The system updates the status of the asset / tag to “Confirmed” on confirmation. The system updates the status of the process run number to “Confirmed”. If the processing is run for partial period, the system updates the status to “Partially Confirmed”. The system posts the accounting entry in the earliest open financial period.