Viewing reporting chart of account details

This page allows you to search and select a reporting chart of accounts ID for viewing its details. You can also carry out a search to retrieve the details of the reporting accounts. Based on the reporting chart of accounts ID selected, you can carry out a search by specifying a range of account codes that you want to retrieve. You can also search for the reporting account code by using the currency in which the financial postings will be made in the account and the code identifying the corresponding consolidation account. The system retrieves the reporting account details based on the search criteria entered.

Select the “View Reporting Chart of Accounts” link under the “Accounting Setup” business component.

The “View Reporting Chart of Accounts” page appears.

Enter the following field to select the code identifying the chart of accounts for which you want to view the details:

Chart of Accounts ID

Use the drop-down list box to select the code identifying the chart of accounts ID for which you want to retrieve. All the reporting chart of accounts ID that have been defined in the login company and that have been copied to the login company will be available for selection in the ascending order.

The system displays the following:

Description	The textual description of the selected chart of accounts ID.
Status	The status of the chart of accounts.
Chart of Accounts Type	The type of chart of the accounts. It could be “Country Specific”, “Industry Specific” or “Multilevel”.
	Country Specific – indicates that the newly created chart of accounts is particular for the country for which it has been created.
	Industry Specific – indicates that the newly created chart of accounts is particular for the type of industry for which it has been created.
	Multilevel – indicates that the newly created chart of accounts has multiple levels under it.
Country	The name of the country for which the chart of accounts must be modified.

Note: The name of the country will be displayed in this field if the chart of accounts is of the type “Country Specific”.

If you want to view the details of only a few reporting account codes, you can retrieve them by using the search criteria.

Enter the following fields in the “Search Criteria” group box to retrieve the reporting account codes for which you want to view details. Data entry in the following fields is optional:

Account Code From

The starting code in the range of codes identifying the reporting account codes that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field based on the selected reporting chart of accounts ID.

Note: The code entered in this field must be before the code entered in the “To” field.

To	The ending code in the range of codes identifying the report account codes that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field based on the selected chart of accounts ID.
Currency	Use the drop-down list box to select the code identifying the currency of the account code that you want to retrieve. All the currencies that have been assigned to the company will be available for selection in the ascending order. The system displays the base currency of the company by default at the launch of the page.
Description	The textual description of the reporting account (Alphanumeric, 40). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the reporting account codes that have descriptions similar to the value entered here.
Account Group	Use the drop-down list box to select the group to which the reporting account that you want to retrieve belongs. You can select from “Assets”, “Liability”, “Capital”, “Revenue” or “Expenses”. The system displays “All” by default at the launch of the page.
Account Level	Use the drop-down list box to select the level at which the reporting account code that you want to retrieve belongs. All the account levels that have been created will be available for selection in a sequential order.
Parent Account Code	The code identifying the parent account (Alphanumeric, 32).
Account Classification	Use the drop-down list box to select the category to which the reporting account that you want to retrieve belongs. You can select from “Balance Sheet”, “Income Statement” or “Retained Earnings”. The system displays “All” by default at the launch of the page.
Status	Use the drop-down list box to select the status of the reporting account code from “Active”, “Inactive” or “All”. The system displays “Active” by default at the launch of the page.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Criteria” multiline based on the search criteria entered:

Account Code	The code identifying the reporting account.
Account Level	The level at which the reporting account is present in the chart of accounts framework.
Parent Account Code	The code identifying the parent account.
Description	The textual description of the reporting account.
Currency	The code identifying the currency in which the reporting is made.
Account Group	The group to which the account belongs. It could be “Assets”, “Liability”, “Capital”, “Revenue” or “Expenditure”.
Account Classification	The category in which the account is classified. It could be “Balance Sheet”, “Income Statement” or “Retained Earnings”.
Status	The status of the account code. It could be “Active” or “Inactive”.

Check the box in the “Select” column of the multiline to mark reporting account codes for which you want to view the details of the attached operative account codes.

To proceed, carry out the following

Select the “View Attached Posting Account Code” link at the bottom of the page to view the details of the selected operative account code.

Select the "Attach Notes" link at the bottom of the page to record your observations.