Viewing document details

This page allows you to view the document details. You can view the asset tag information and the document information like the document type, the date on which the documents were raised, the supplier who raised the document, the date on which the GR was raised, currency, exchange rate and the document amount.

Select the “View Document Details” link at the bottom of the page.

The “View Document Details” page appears.

Enter the following field in the “Asset Information” group box:

Depreciation Book Code

Use the drop-down list box to select the code identifying the depreciation book of the asset. The system lists all the depreciation book codes created for the login Organisation Unit. The system lists “CORP” book by default. If “Tax Book Applicable” is set as “Yes” in “Installation Parameter Setup” business component, then the system loads “TAX” as one of the value.

The system displays the following fields in the “Asset Information” group box:

Description	The textual description pertaining to the depreciation book code. Note the following: If the “Depreciation Book Code” selected is “CORP”, then the system displays the description as “Corporate Book”. If the “Depreciation Book Code” selected is “TAX”, then the system displays the description as “Tax Book”. If the “Depreciation Book Code” selected is other than “CORP” and “TAX”, then the system displays the description for the selected “Depreciation Book Code” as defined in the “Asset Depreciation Setup” business component.
Asset No.	The unique number identifying the asset (Alphanumeric, 18).
Asset description	The description pertaining to the asset.
Asset Status	The status of the asset. This could be “Fresh”, “Active”, “Reversed”, “Deleted” or “Retired”.
Asset Cost	The cost of the asset.
Cumulative Depreciation	The total depreciation processed for the asset as on the current system date.
Book Value	The difference between the “Asset Cost” and the “Cumulative Depreciation” for the asset.

Note: If the depreciation book code selected is modified, then the system re-computes the “Cumulative Depreciation” and “Book Value” for the asset.

Enter the following field in the “Tag Information” group box:

Tag No.

Use the drop-down list box to select the number identifying the asset tag. The system lists all the available tag numbers for the selected asset. The system displays the tag number selected in the “View Asset Details” screen by default. If there is no tag numbers for the asset, the system displays blank by default. The asset tag number must have been defined in the “Create Simple Asset” or ‘’Create Complex Asset’’ activity.

The system displays the following fields in the “Tag Information” group box:

Tag Description	The description pertaining to the asset tag.
Tag Status	The status of the asset tag.
Tag cost	The cost of the asset tag.
Cumulative Depreciation	The total depreciation processed for the asset tag as on the current system date.
Book Value	The difference between the “Asset Cost” and the “Cumulative Depreciation” for the asset tag.

Note: If the tag number selected is modified, then the system re-computes the “Cumulative Depreciation” and “Book Value” for the asset tag.

The system displays the following in the “Asset Cost Details” multiline:

Transaction Type	The type of the transaction. This could be “Asset Retirement”, “Asset Inter Finance Book Transfer”, “Asset Inter Finance Book Receipt”, “Reverse Inter Finance Book Transfer” or “Reverse Asset Retirement”. Note the following: If the tag number is selected, then the system retrieves the “Capitalisation”, “Capital Journal”, “Bifurcate Asset Tag”, “Capital WIP”, “Asset Retirement”, “Asset Revaluation Run No”, and “Asset Migration” transactions for the asset tag in the “Asset Cost Details” multiline. If the tag number is not selected, then the system retrieves the “Capitalisation”, “Capital Journal”, “Bifurcate Asset Tag”, “Capital WIP”, “Asset Retirement”, “Asset Revaluation Run No”, and “Asset Migration” transactions for the asset in the “Asset Cost Details” multiline. If the tag number is selected and if the transaction type is “Capitalization” then the system retrieves the source document details like “Document Type”, “Document Date”, “Document Number”, “Supplier Name”, “Proposal Number” for the asset tag in the “Asset Cost Details” multiline. If the tag number is not selected and if the transaction type is “Capitalization”, then the system retrieves the source document details like “Document Type”, “Document Date”, “Document Number”, “Supplier Name”, “Proposal Number” for the asset in the “Asset Cost Details” multiline. If the transaction type is “Capitalization”, “Capital Journal”, “Capital WIP”, “Positive Bifurcate Asset Tag”, “Positive Asset Revaluation No”, “Asset Migration”, then the capitalized amount will be positive. If the transaction type is “Retirement”, “Negative Bifurcate Asset Tag”, “Negative Asset Revaluation Run No”, then the capitalized amount will be negative. The transactions that are not in “Reversed”, “Deleted” status will only be considered for the transaction type “Capitalisation”.
Transaction #	The unique number identifying the transaction.
Transaction Date	The date on which the transaction took place.
Capitalization Amount	The capitalization amount of the asset.
Supplier Name	The name of the supplier who raised the document.
Document Type	The type of the document based on which the assets have been created.
Document No.	The number identifying the document.
Document Date	The date on which the documents were raised.
Proposal No.	The number identifying the asset proposal.

The system displays the following in the “Depreciation Details” multiline:

Transaction Type	The type of the transaction. Note the following: If the tag number is selected, then the system retrieves the “Depreciation”, “Depreciation Adjustment” and “Retirement” transactions for the asset tag. If the tag number is not selected, then the system retrieves the “Depreciation”, “Depreciation Adjustment” and “Retirement” transactions for the asset and the selected “Depreciation Book Code”. If the tag number is selected, then the depreciation amount will be the amount related to the asset tag. If the tag number is not selected, then the depreciation amount will be the amount related to the asset tag for the selected asset. If the transaction type is “Depreciation”, “Depreciation Adjustment (Positive)” then the depreciation amount will be positive. If the transaction type is “Depreciation”, “Depreciation Adjustment (Negative)” then the depreciation amount will be negative. The transactions that are not in “Processed”, “Partly Processed” and “Confirmed” status will only be considered for the transaction type “Depreciation”. The transactions that are in “Authorised” status will be considered for the transaction type “Depreciation Adjustment”.
Transaction #	The unique number identifying the transaction.
Transaction Date	The date on which the transaction took place.
Depreciation Amount	The depreciation amount of the asset.